36C25225R0036 0006.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

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6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

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10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

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1. CONTRACT ID CODE

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

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Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

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13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

08-07-2025

578-25-4-6801-0069

578-25-003

Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25225R0036 06-11-2025

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 08-21-2025 09:00 CDT x

PROJECT 578-25-003 Renovate Elevators in Building 200 at the Hines VA Hospital in Hines, IL.

PROPOSAL DUE DATE IS EXTENDED TO THURSDAY, AUGUST 21, 2025 at 09:00 a.m. CST (local Chicago, IL time)

** All amendments should be acknowledged on page 2 of the SF-1442 form.

Kristi Kluck Contracting Officer

SOLICITATION 36C25225R0036

AMENDMENT 006

August 7, 2025

Amendment 006 hereby incorporates the following clarifications/change(s) into the solicitation package:

I. Offerors shall disregard all alternates referenced on drawing GC101. The only alternate pricing is as detailed in the SF-1442 document, page 3 of 83.

II. A typo correction has been applied to SF-1442, Page 3 of 81. This solicitation includes ONE BASE line item and THREE ALTERNATE OFFERS. An updated document for this page is included as Amendment 6, Attachment 10.

III. Vendor Questions:

A. VENDOR QUESTIONS, submitted 6/23/2025:

A.1: Regarding Handrail panel Material/Finish for the Passenger Cars:

a. F+S EDS Design Specification/Rendering includes the Fused Nickel Silver Diamond Finish material.

b. The drawings reference, Stainless Steel, Satin Finish.

c. Please confirm which material you prefer. Screen shots referenced below.

VA REPLY: See Amendment 6, Attachment 1 - "578-25-003 Renovate Elevators in Building 200 - Finish and Lighting Changes" for changes to elevator cab finishes and lighting changes.

A.2 Regarding Ceiling Specification & Lighting Option:

a. F+S EDS Design Specification/Rendering includes the F+S, 6-Panel, Stainless Steel Ceiling, with Satin Finish and (6) LED Downlights and LED indirect perimeter accent lighting.

b. The drawings seem to reference a F+S, 6-Panel Stainless Steel Ceiling, with Satin Finish and LED perimeter lighting only.

VA REPLY: See Amendment 6, Attachment 1 - “578-25-003 Renovate Elevators in Building 200 - Finish and Lighting Changes” for changes to elevator cab finishes and lighting changes.

A.3 The Specification seems to reference a ceiling frame system (similar to what is existing) and conflicts with the drawings. Please confirm which lighting option you prefer.

VA REPLY: See Amendment 6, Attachment 1- “578-25-003 Renovate Elevators in Building 200 - Finish and Lighting Changes” for changes to elevator cab finishes and lighting changes.

A.4 Would you have a contact with the VA, or CM who is managing the bidding process and project execution that you could share? I imagine, there’s a list of elevator companies/contractors bidding this project and I’d like to reach out.

VA REPLY: All solicitation questions shall be directed to Kristi.Kluck3@va.gov.

Regarding "interested vendors," as this is an RFP solicitation, the VA does not directly provide that information. However, two site visits were conducted that were open to all interested offerors and subcontractors to attend. A list of the sign-in sheet for the two visits was attached to Amendment 2.

B. Not applicable

C. VENDOR QUESTIONS, submitted 7/2/2025:

C.1 Please confirm that keynote #2 under Demo Plan Notes on drawings AD100-AD114 pertains to the entirety of the walls and not merely where it’s pointed.

VA REPLY: Confirmed. Keynote #2 is a typical note that applies to all walls in the construction areas. This comment also applies Notes #1, #2, #3, #4, and #5.

C.2 Please provide the elevational view drawings for Architectural set of drawings. There is a work involved with the walls as per drawings AD100-AD114 Demo Plan Notes #2 including the installation of new work indicated on AE100 – AE114.

VA REPLY: Typical elevator lobby elevation and detail provided as 1/AI202, 2/AI202 and 3/AI203. This elevation and associated details indicate the typical configuration for wall protection and the wall finish above wall protection, mounting heights for handrails, bump rails and accessory items, dimensions for terminating handrails and bump from adjacent architectural elements and specific finish treatments for new finishes or reuse of existing items as are indicated on finish plans. The finish plans and schedules indicate locations and finish type to be applied in each location.

C.3 Please provide the elevation view drawing and details for keynote #7 under Demo Plan Notes on drawings AD100. Keynote #7 is also present in drawings AD101-AD114 but there is no detail shown. Please confirm if it only pertains to drawing AD100.

VA REPLY: Keynote #7 only pertains to AD100. Wall is painted masonry with a fire damper. Demolition will require the full wall within the limits shown on the plan to be prepped for removal and removed in its entirety to accommodate new floor and wall construction indicated on AE/100.

C.4 Part of CLIN II states “construct a wall separating the passenger and service elevators”. Drawing GC102 shows the wall construction details but does not show a height. Please provide more details for the wall separating the passenger and service elevators.

VA REPLY: See Amendment 6, Attachment 2 - Supplemental Sketches for clarification of the placement of the wall (and Door #01A) referenced in this question. The height of the wall shall be constructed to allow for the gypsum board to terminate at least 6" above the ceiling line while also providing the appropriate framing and bracing to support the double egress door in an area of heavy usage and potential abuse from passing equipment and patients beds. This can be accomplished through continuous framing to structure, kickers, a box beam header or combination of framing and supports.

C.5 Drawings ED100.1-ED115 Keynotes #1 states that “Demolish Lighting Fixtures in Scope of Work.” Please confirm lighting fixtures are marked as “(D) which stands for Demolition”.

VA REPLY: Confirmed. Lighting fixtures to be demolished are marked with a (D) and bold dashed lines.

C.6 Drawing ED101.1 Keynotes #2 states “Existing Abandoned Simplex Fire Alarm Panel Under Previous Renovation To Be Removed”. Detail is missing in the drawing, please include the detail.

VA REPLY: Keynote #2 is used in Detail 2/ED101.1. See Detail 2/E101.1 Keynote #6 for identical location and routing of conduit for new fire alarm panel.

C.7 Drawing ED116 Keynotes #5 states “All Elevator Equipment…” Please confirm that this Keynote is tying with Keynotes #2, #6 and #8.

VA REPLY: Confirmed, Keynote #5 applies to all elevator equipment marked for replacement.

C.8 Please confirm if Superintendent shall have any shared duties as a QCM.

VA REPLY: The Site Superintendent may also serve as the QCM, but then the SSHO must be a different person. A minimum of two people must occupy the Superintendent, SSHO, and QCM positions.

C.9 Please confirm the SSHO shall not have any shared duties as a QCM, Superintendent, or any other role on the project.

VA REPLY: The SSHO may also serve as the QCM, but then the Superintendent must be a different person. A minimum of two people must occupy the Superintendent, SSHO, and QCM positions.

C.10 Please confirm if the VA can and will be flexible on the site phasing plan provided in this procurement.

VA REPLY: The VA will be flexible with the phasing plan so long as the elevator downtime is less than or equal to the plan in the design drawings. The priority for site phasing is minimizing the downtime of the elevators and elevator lobbies.

C.11 Please confirm that all firestopping must be either installed by an FM global approved contractor, or a UL qualified firestop contractor certified.

VA REPLY: Firestopping installer must be approved by FM Global according to FM Global 4991or evaluated by UL and found to comply with UL’s “Qualified Firestop Contractor Program Requirements”, as required in specifications.

C.12 Please confirm that the contractor is to include the services of a third party independent firestopping inspector in their bid.

VA REPLY: Confirmed. Include services of a firestopping inspector IAW ASTM.

C.13 Please confirm that firestopping installers accredited by a firestopping product manufacturer will not be approved by the VA unless they meet the FM global or UL qualifications referenced in section 07 84 00.

VA REPLY: Confirmed. Firestopping installer must be approved by FM Global or compliant with UL requirements.

C.14 Please confirm the contractor can utilize the parking lot that is within the indicated construction limits as an additional lay-down area.

VA REPLY: There is no parking lot within the construction limits. The northeast corner of the Building 200 Penthouse (16th Floor) may be utilized as a laydown area.

C.15 Please confirm if this project is tax exempt. If so, will the VA provide the documentation to the prime contractor after award?

VA REPLY: Per solicitation statement on Page 6 or 83 "The Illinois Administrative Code, 130.2075 allows construction contractors to be exempt from Retailers Occupation Tax and Use Tax within the State of Illinois when the materials are for incorporation into real estate owned by Governmental bodies. For purposes of this authority, a “construction contractor” is defined as a general contractor or a subcontractor per 86 Ill. Adm. Code 130.1940(a)(1). “Materials” are defined as all of the tangible personal property, including fixtures, which enter into a structure, or otherwise become incorporated into real estate per 86 Ill. Adm. Code 130.1940(a)(5), but do not include tools, fuel, lumber for forms, and other end use or consumption items which are not incorporated into the real property per 86 Ill. Adm. Code 130.2075(d)(3).

See Amendment 6, Attachment 9 – Tax Exempt Form.

C.16 Please confirm the contractor will be required to submit post award the requested information that the Contractor or security sub-contractor shall be a licensed security Contractor with a minimum of five (5) years experience installing and servicing systems of similar scope and complexity. The Contractor shall be an authorized regional representative of the Security Management System’s (PACS) manufacturer. The Contractor shall provide four (4) current references from clients with systems of similar scope and complexity which became operational in the past three (3) years. At least three (3) of the references shall be utilizing the same system components, in a similar configuration as the proposed system. The references must include a current point of contact, company or agency name, address, telephone number, complete system description, date of completion, and approximate cost of the project.

VA REPLY: Confirmed. All Physical Access Control System requirements in the specifications are to be met.

C.17 Please confirm that contractor will be required to provide copies of system manufacturer certification for all technicians and that the contractor should only utilize factory-trained technicians to install, terminate and service controller/field panels and reader modules. The technicians shall have a minimum of five (5) continuous years of technical experience in electronic security systems.

VA REPLY: Confirmed. All ESS technician requirements in the specifications are to be met.

C.18 Please confirm this project must meet the buy American act requirements.

VA REPLY: Reference solicitation requirements of FAR 52.225-12 Notice of Buy American Requirement – Construction Materials Under Trade Agreements (May 2014) Alternate II (NOV 2023) and FAR 52.225-11 Buy American – Construction Materials Under Trade Agreements (NOV 2023) ALTERNATE I (NOV 2023).

C.19 Please confirm level 4 finish for all finished gypsum board including patches.

VA REPLY: Confirmed. Level 4 finishes for all gyp board.

C.20 Are we required to use plenum rated cabling for all areas? Can we use riser rated cabling in non plenum spaces?

VA REPLY: The use of NRTL-listed cables shall be used in spaces of environmental air or plenum ceilings. Riser rated cabling is permitted in non-plenum spaces.

C.21 Is the contractor required to provide the licensing for the new Security Cameras? Or will the VA be providing that?

VA REPLY: Security camera licensing to be provided by the contractor.

C.22 Please confirm that this project is a competitive Service-Disabled Veteran-Owned Small Business Set-Aside project and that any bonding provided by a contractor must be through a SDVOSB or SBA/VA APPROVED Mentor-Protege partnership under the SBA/VA Mentor-Protégé program in which the partnership has been approved prior to the bid date.

VA REPLY: This solicitation is a competitive set-aside for service-disabled, veteran-owned small businesses (SDVOSBs) under NAICS 238290. See FAR 52.228-1; FAR 52.228-15; FAR 28 generally, VAAR 828 generally, and VAAR 852.228-72.

C.23 Please confirm that a large business not part of an SBA/VA APPROVED Mentor-Protégé team under the VA Mentor-Protégé program cannot provide a Payment & Performance bond for a SDVOSB.

VA REPLY: This solicitation is a competitive set-aside for service-disabled, veteran-owned small businesses (SDVOSBs) under NAICS 238290. See FAR 52.228-1; FAR 52.228-15; FAR 28 generally, VAAR 828 generally, and VAAR 852.228-72.

C.24 Please confirm that a large business not part of an SBA/VA APPROVED Mentor-Protégé team under the VA Mentor-Protégé program cannot provide a bid guarantee for a SDVOSB.

VA REPLY: This solicitation is a competitive set-aside for service-disabled, veteran-owned small businesses (SDVOSBs) under NAICS 238290. See FAR 52.228-1; FAR 52.228-15; FAR 28 generally, VAAR 828 generally, and VAAR 852.228-72.

C.25 Please define off hours, we assume off hours to be second shift work but need confirmation.

VA REPLY: Hours outside of 6:00AM - 5:00PM. Some off-hours work required is noted in contract documents.

C.26 Section 01 00 00 general requirements, 1.6 alterations “alterations includes that the GC will provide a thorough survey of areas in which work is to be done with the COR and VA representative in attendance”. Please confirm that the VA staff will schedule and have the time to do these surveys without delaying the contractor as these thorough surveys are extremely time-consuming.

VA REPLY: VA will provide staff to perform the survey(s) if proper notice is provided; a minimum of 1 months’ notice for each survey. Surveying to be performed during elevator shutdown for construction.

C.27 Can the QC manager serve as the photographer for the demonstration and training recordings?

VA REPLY: Yes, QCM can be the photographer and trainer assuming he or she meets the requirements for each position.

C.28 Please confirm the General Contractor is to have two separate and direct contract with the DDC Contractor and the Systems Integrator.

VA REPLY: Per Specification Section 23 03 23, Part 1.4.A.1, "Either the DDC Contractor or the System Integrator shall obtain hardware and software supplied under this Section and delegate the responsibility to a single source controls installation subcontractor.

C.29 If system integration is required for this contract, please provide a set of specs for this scope of work.

VA REPLY: Specification 230923 regarding DDC controls integration was provided.

C.30 Please confirm no advanced utility metering system is required for this scope of work.

VA REPLY: Confirmed. No advanced metering system is required.

C.31 Please confirm the DDC Contractor is not a sole source vendor for the campus and this project.

VA REPLY: DDC contractor is not a sole-source vendor.

C.32 Please provide all the sole source justification documentation (brand name justification) on this project as part of the contract documents.

VA REPLY: See attachment "Amendment 6, Attachment 12 - Sole Source Listing" file

C.33 Spec Section 01 45 35 listed as Special Inspections is referenced multiple times in the division 01 spec but no special inspection spec section 01 45 35 is included in the contract documents. Please provide this spec section if Special Inspections are required.

VA REPLY: Delete all references to Specification Section 01 45 35 - Special Inspections. Special Inspections do not apply to this project. Any observations or inspections that are required for this project have been included in the documentation for specific areas of scope.

C.34 Please confirm if Kahuah can be used on this project.

VA REPLY: Kahua may be used for this project and must be set up to share file sizes like the drawing set (~100MB).

C.35 Please confirm Infection Control Walls are required at each elevator, on all floors, for the duration of each phase of the project?

VA REPLY: Confirmed. Infection Control Barriers to be set up at each elevator landing for the elevator(s) under construction.

C.36 Please confirm how we are to configure the infection control for the finish work within the lobbies during phases 5 through 8?

VA REPLY: INFECTION CONTROL BARRIER are to be set up around the zones identified in the phasing drawings. The intent of the phasing is to minimize the number of elevators taken out of service. INFECTION CONTROL BARRIERs should be set up such that a hospital bed can pass through the corridor. At no point should more than 2 elevators be inaccessible during lobby construction. All lobby finish work that impacts elevator service shall be performed during the weekends.

The current phasing has been indicated for the purpose of bidding between multiple contractors. Alternate phasing methods provided by the Contractor to gain efficiency or limit disruption will be considered at the time of construction, but must be reviewed and approved in writing by the COR.

C.37 Please confirm when the work within the elevator lobbies is to take place. Will it be during off hours or can work be performed during normal working hours?

VA REPLY: See Item above. If no elevators are being impacted (work coincides with elevator shutdown during construction), then lobby work may occur during normal business hours. Otherwise, all lobby work to occur over weekends.

D. VENDOR QUESTIONS, submitted 7/2/2025:

D.1 Will the VA allow advanced payments (Down payments) for any materials or equipment to be procured under this task order, or will invoicing be restricted to when the physical materials and/or equipment have been delivered to the project site?

VA REPLY: See FAR 52.232-5; FAR 32 generally; VAAR 852.232-71 and VAAR 852.32 generally.

D.2 Can the VA confirm if the Prime contractor will be required to carry the Bond for the project?

VA REPLY: See FAR 52.228-15, FAR 28 generally, VAAR 852.228-72 and VAAR 828 generally.

D.3 "Offeror shall have experience performing traction elevator installation or replacement. Servicing elevators is not considered the same as installing or replacing. Provide a list of at least three traction elevator installations during the last seven years." Please confirm that these references must be from the Prime Contractor?

VA REPLY: Installation experience is required for the contractor to perform the work. If the prime contractor does not do the direct elevator work, the offeror shall include detailed experience of the subcontractor performing that portion of the work. Whoever installs the elevators is the party that must hold the specified experience.

D.4 "Offerors are encouraged to have previous clients submit a PPCQ to the contracting officer." If the offeror has CPARS for the references provided, (available for viewing in the CPARS portal) are PPQ's required for each project?

VA REPLY: The Contracting Officer will review all PPCQs received and retrieve all available CPARS .

D.5 Field Staff Clarifications: A) Please confirm the VA's intent for the Prime Contractor to have a full time superintendent for the entirety of the project? B) Please confirm the VA's intent for the prime contractor to have a full time SSHO on site for the entirety of the project? C) Please confirm the VA's intent for the Prime Contractor to have a full time QCM on site for the entirety of the project? D) Can any of the above individuals Double or Triple Hat? E) Can any of the above individuals be an employee of a subcontractor, or will the VA require the above individuals to be a full time employee of the Prime Contractor?

VA REPLY: There must be a full-time project superintendent, QCM, and SSHO for this project. These roles may be dual-hatted but not triple-hatted; a minimum of two people must occupy the Superintendent, SSHO, and QCM positions.

Per FAR 52.236-6, at all times during performance of this contract and until work is completed and accepted, the Contractor shall directly superintend the work, or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has the authority to act for the Contractor.

D.6 What Software will be utilized on the project for submittal transfers? Will the Prime contractor be responsible for purchasing and maintaining?

VA REPLY: Contractor is responsible for providing an electronic FTP file sharing system. Example systems used on other projects: Procore, Submittal Exchange.

D.7 Will the VA require any construction management software to be utilized on the project? Will the Prime Contractor be responsible for purchasing and maintaining?

VA REPLY: Construction management software is not required. Contractor is required to provide all submittals identified in the SOW and specifications.

D.8 Will the VA please identify a lay down area on site where contractors can stage materials and equipment?

VA REPLY: Contractor may utilize the northeast corner of Building 200, 16th floor. The elevator penthouse (17th floor) may also be used to stage material. The contractor may place dumpster and Connex box on the grass at the entrance to the loading docks.

D.9 Will the VA please identify a location of placement for project dumpsters?

VA REPLY: Grass at the entrance of the Building 200 loading dock.

D.10 Can the VA please confirm the applicable code year for the project will be 2022?

VA REPLY: Construction must meet the latest codes and regulations (2025) at the time of the solicitation, unless specified otherwise in the contract documents.

D.11 Will Microsoft Project be an acceptable scheduling tool for the Project?

VA REPLY: Yes. Microsoft Project is an acceptable scheduling software.

D.12 Can the VA confirm ICRA requirments will only require providing barriers to the ceiling grid, no barriers from grid to deck?

VA REPLY: Contractor must maintain an INFECTION CONTROL BARRIER from the floor to the deck. Poly may be utilized between the ceiling grid and the deck.

D1.13 ICRA Floor plans show Temporary Barriers on all floors. Will the VA be open to the contractor utilizing hard wall Edguard or equal Temporary wall systems on the Bottom and Top floors, while utilizing visqueen barriers on the middle floors?

VA REPLY: Edge Guard, or equal, required at all landings per Hines Safety and IC.

D.14 Are there any ICRA plans or requirments for phases 5(B & C), 6, 7(A&B) and 8(A, B, C, D) ? If not, please confirm ICRA barriers will not be required on these phases?

VA REPLY: Yes, ICRA Barriers are required for all phases of construction. The barriers will enclose the areas shown in each phase. INFECTION CONTROL BARRIERs should be set up such that a hospital bed can pass through the corridor. The intent of the phasing is to minimize the number of elevators taken out of service. At no point should more than 2 elevators be inaccessible during lobby construction. All lobby finish work that impacts elevator service shall be performed during the weekends.

D.15 Edgeguard is called out on the drawings, can the VA confirm the contractor can use another manufacturer of modular temporary wall systems of equal or greater quality than the specified Edgegauard?

VA REPLY: FAR 52.211-6 Brand-Name or Equal applies to the wall protection mentioned above.

D.16 Will the VA please confirm Prime Contractor is required to carry cost for a Certified Industrial Hygienist?

VA REPLY: Certified Industrial Hygienist is only required as necessary for the abatement of the contract documents. The VA will provide 3rd party monitoring service for any abatement.

D.17 There don't appear to be any floor plans for the 12th floor, is there any scope on the 12th floor?

VA REPLY: No, there is no lobby renovation for the 12th floor. However, the elevator must still be secured with INFECTION CONTROL BARRIERs during construction.

D.18 During the site visit we found 9x9 tiles as well as 2 layers of tiles on various floors. Does the VA know if there are any ACM (Asbestos) reports for each floor and can they be distributed?

VA REPLY: See Amendment 6, Attachment 3 - "BLDG200 ACM Report". This report provides the latest ACM Report for Building 200 and was performed in 2010.

D.19 Given the complex design of the resilient finishes on some of the floors, we find it would be difficult to comply with the project phasing as it is specified by the architect. We believe it would be easier to achieve splitting each floor into a north section (phase 8) and south section (combining phases 5-7) Would this be acceptable, and if so, ho many floors would be expected per phase?

VA REPLY: The VA may be flexible with the lobby work phasing, as the proposed plan is no more disruptive than the current phasing plan. The intent of the phasing is to minimize the number of elevators taken out of service. At no point should more than 2 elevators be inaccessible during lobby construction. All lobby finish work that impacts elevator service shall be performed during the weekends.

D.20 For all base specifications, vinyl, or integrated, no finish height is listed. Can it be assumed that all walls will be painted or otherwise refinished? If so, can 4" be assumed for all base and flash cove finish heights.

VA REPLY: Typical interior finishes depict a base at 4", Utilizing a 4 1/2" base height is acceptable as indicated in question D.28.

D.21 Regarding the epoxy in the basement, Stonetec is a product by Stonehard which requires it's own certified installation. Is the VA willing to consider another epoxy brand?

VA REPLY: Stonetec served as the Basis of Design. FAR 52.211-6 Brand-Name, or Equal applies to this item.

D.22 For the 1st floor LVT alternate, no color or plan size is specified for the Armstrong Creations LVT. Can the VA or Architect please clarify? Should any vinyl base be figured with the LVT alt, if so, which?

VA REPLY: LVT-1 removed as an alternate. 1st floor to be Florazzo tile (TT-1, TT-2). FAR 52.211-6 Brand-Name, or Equal applies to this item(s).

D.23 For the 3rd floor LVT, can the architect please clarify some conflicting information? LVT-3 is listed as Static Bakelite, Cathode Gray, ST960. Is it Static Bakelite ST960 or Static Cathode Gray ST910? Please Clarify? Does LVT-3 run diagonal with LVT-12, all horizontal, or all lengthwise relative to the adjacent elevators?

VA REPLY: LVT-3 IS STATIC BAKELITE ST960, LVT- 3 and LVT-12 shall both be run diagonally in a herringbone pattern as indicated by the hatch configuration on the plan. FAR 52.211-6 Brand-Name, or Equal applies to this item(s).

D.24 For the 3rd Floor LVT, LVT-12 is listed as Biome Selvia, Static ST910. Is it one of the six Biome - Selva Colors (ST270) - ST275) or Exchange - Static ST910? Please clarify VA REPLY: LVT-12 IS EXCHANGE STATIC CATHODE GRAY, ST910. FAR 52.211-6 Brand-Name, or Equal applies to this item(s).

D.25 For the 5th Floor LVT, should LVT-8 run in the same direction as LVT-6 and LVT-7 or lengthwise relative to the adjacent elevators?

VA REPLY: The plank layout for LVT-8 shall run perpendicular to that of the adjacent LVT-6 and LVT-7. In both the service and passenger elevator lobbies the plank layout for LVT-8 shall run east/west.

D.26 For the 7th floor sheet vinyl SV-4, SV-5, SV-6, it is not specified where each goes, please clarify.

VA REPLY: Top-to-bottom in upper lobby section is SV-5 (Wide Hatch Pattern), then SV-6 (No Hatch Pattern), and then SV-4 (Narrow Hatch Pattern).

D.27 Will any of the work in the elevator lobby, such as painting be required to be completed on off hours?

VA REPLY: Yes, all lobby finish work that impacts elevator service shall be performed during the weekends.

D.28 The Johsonite wall base comes in two heights, 4.5" and 6", which would the VA or architect prefer?

VA REPLY: Using a 4-1/2 inch base height is acceptable.

D.29 The finish schedule for the 14th shows LVT-14, LVT-15 & LVT-16. The the finish plan itself on AD114, shows LVT-8, LVT-10, LVT-11. Please confirm which is correct?

VA REPLY: The finish schedule is correct.

D.30 During the walk through we were not able to access or view the car top. Can the VA please provide pictures of the each top of car including data tag, car top sheaves, roller guides, door operators, landing system, etc.?

VA REPLY: Review the two attachments listed below that were included in the original solicitation package.

- “S02 Sol R0036 AttE SOW.Att16_578-25-003 Basis of Design Existing Condition Photos 2024.11.04.”

- “S02 Sol R0036 AttE SOW.Att17_Building 200 Elevator Study Existing Condition Photos.

Also, the "Amendment 6, Attachment 11 - 578-23-003 Photos_Existing Conditions" file includes all other available elevator photos. NO OTHER PHOTOS CAN BE PROVIDED.

D.31 During the walk through we were not allowed to access the Elevator pits, can the VA please provide photos of each elevator pit, including existing electrical, power, lighting, sumps etc.?

VA REPLY: Review the two attachments listed below that were included in the original solicitation package.

- “S02 Sol R0036 AttE SOW.Att16_578-25-003 Basis of Design Existing Condition Photos 2024.11.04.”

- “S02 Sol R0036 AttE SOW.Att17_Building 200 Elevator Study Existing Condition Photos.

Also, the "Amendment 6, Attachment 11 - 578-23-003 Photos_Existing Conditions" file includes all other available elevator photos. NO OTHER PHOTOS CAN BE PROVIDED.

D.32 During the walk through we were not allowed access to top of hoistway. Can the VA provide photos of each top of hoistway, being sure to include any existing lighting, electrical, FA devices. sprinklers etc.?

VA REPLY: Review the two attachments listed below that were included in the original solicitation package.

- “S02 Sol R0036 AttE SOW.Att16_578-25-003 Basis of Design Existing Condition Photos 2024.11.04.”

- “S02 Sol R0036 AttE SOW.Att17_Building 200 Elevator Study Existing Condition Photos.

Also, the "Amendment 6, Attachment 11 - 578-23-003 Photos_Existing Conditions" file includes all other available elevator photos. NO OTHER PHOTOS CAN BE PROVIDED.

D.33 Please note due to the lack of access can the VA please provide photos of all equipment in the secondary deflector sheave area, below the penthouse?

VA REPLY: Review the two attachments listed below that were included in the original solicitation package.

- “S02 Sol R0036 AttE SOW.Att16_578-25-003 Basis of Design Existing Condition Photos 2024.11.04.”

- “S02 Sol R0036 AttE SOW.Att17_Building 200 Elevator Study Existing Condition Photos.

Also, the "Amendment 6, Attachment 11 - 578-23-003 Photos_Existing Conditions" file includes all other available elevator photos. NO OTHER PHOTOS CAN BE PROVIDED.

D.34 Can the VA please confirm that only non proprietary elevator equipment can be provided?

VA REPLY: “Non-proprietary” reference to be removed from specifications. Elevator equipment may be proprietary.

D.35 Can the VA please confirm that a non proprietary "adjuster level service tool" is to be provided with the controllers?

VA REPLY: “Non-proprietary” reference to be removed from specifications. Elevator Adjuster level service tool may be proprietary. Provide adjuster level service tool, related manuals and error code cross references if proprietary controllers are provided. These items will become the property of the VA

D.36 Can the VA please confirm design intent for Car Enclosures? Our interpretation of Base bid is to retain existing, However, Drawing AI201 and Spec Section 14210, Page 30-32, Paragraph 2.44 calls for an alternate, #4, to provide New Enclosure & Finishes. How does the VA want to see Alt#4 pricing to be presented? Will the VA be adding an Clin? Does Alt#4 apply to both Passenger and Service Cars?

VA REPLY: The “Alternate” 4 referenced above in Spec Section 14210, Para 2.44 and Drawing GC101 are NOT APPLICABLE to this solicitation.

NOTE: The alternate being referenced in this question IS NOT the same as the Bid Alternates listed on Page 3 of 83 of the SF-1442. Offerors must still include pricing for the Base Bid and the three Bid Alternates.

D.37 Can the VA confirm that the a separate machine room monitor and keyboard are required per bank of elevators?

VA REPLY: Specification 14 21 10 - 2.8.A states "provide a monitor in each machine room."

Only a single monitor and keyboard are required for the machine room.

D.38 Due to lack of access during the site visit, can the VA please confirm if there is existing hoist rope compensation?

VA REPLY: Review the two attachments listed below that were attached to the original solicitation package.

- “S02 Sol R0036 AttE SOW.Att16_578-25-003 Basis of Design Existing Condition Photos 2024.11.04.”

- “S02 Sol R0036 AttE SOW.Att17_Building 200 Elevator Study Existing Condition Photos.

Also, "Amendment 6, Attachment 11 - 578-23-003 RFI Photos" file includes all other available elevator photos.

D.39 Can the VA please confirm if the existing ascending car overspeed as shown in the bid documents photos (survey) is to be replaced or retained?

VA REPLY: Per Specification 14 21 10 - New machine including ascending car overspeed to be provided.

D.40 Can the VA please confirm if there is existing ATS signal wires/contacts to the elevator equipment controllers for the emergency power operation?

VA REPLY: There are existing signal wires from the ATSs to the generators that are to be reused. The contractor is responsible for creating tags for the signal wires on both ends with the naming convention of the ATS served (Ex. 200-ATS-ELV-##). Power from the new ATSs to the penthouse or elevators is to be newly installed.

D.41 Can the VA please advise if there is a specific Best Way key lock number desired as specified?

VA REPLY: Provide Schlage 7-pin small format interchangeable cores. VA is responsible for issuance of the core.

D.42 Can the VA please confirm the applicable code year for the project?

VA REPLY: Project must meet the codes and regulations as specified in the solicitation documents.

D.43 Can the VA please confirm what the "approved" rubber pads or materials are desired for isolation?

VA REPLY: Contractor shall provide the manufacturer's recommended platform for isolation.

D.44 21 13 13 1.4 Submittals - A - Prepare detailed working drawings that re signed by a NICET level III or LEVEL IV sprinkler Technician or stamped by a registered Professional Engineer licensed in the field of Fire Protection Engineering. Does the Prime Contractor need to carry an FPE for the entire duration of the project?

VA REPLY: The Fire Protection Engineer (FPE) is only necessary for the work specifically identified in the specifications.

The fire sprinkler contractor must have on staff a NICET Level III or IV technician or a licensed FPE. If the sprinkler contractor does not have either, then the GC would need to provide the role.

D.45 Can the VA please provide point of contact for the building preferred or existing Fire Protection vendor?

VA REPLY: Hines uses Simplex for the fire protection system.

D.46 Drawing PP100.1 - Keynote 1 States " Existing Floor drain shall remain. Per 2022 ASME A17.1 section 2.2.2.5 In elevators provided with Firefighters Emergency operation a Drain or sump pump shall be provided. The existing floor drain shall remain to meet elevator code requirements. Is the VA stating there is already an existing Floor drain that meets 2022 code or would the VA like the Contractor to Furnish and install New Sump pumps per code ? Please clarify.

VA REPLY: There is already an existing floor drain that meets the 2022 code. No sump pump is necessary.

The intent of this note is to state that there is an existing floor drain that is to remain to meet the elevator code requirements.

D.47 Can the VA please confirm the Prime contractor is responsible for providing direct-digital controls system (DDC)including any applicable drawings, a complete working DDC system, programming, configuration and set up hardware, controls , installation labor an materials, commissioning, start up, training and final project documentation? Please Confirm DDC controls are to be BACnet capable? Please advise if they VA has a preferred control vendor and if so, do you have a point of contact?

VA REPLY: Confirmed. The contractor is responsible for all DDC requirements in the specifications. DDC controls must be BACnet capable, open source.

The requirement is to provide new DDC controls for the new equipment and integrate with the facility's existing DDC system (Tridium Niagara server with JCI Fx JACE controllers). This includes shop drawings, sequences of operations, graphics, programming, start-up, T&B, commissioning, etc. as required by specification section 23 09 23. Current system uses TLS and AMS.

D.48 The Mechanical Schedule shows the manufacturer for all Air Handling Units to be Daiken. Can other manufacturer's be used and if so, what does the VA consider to be Equal to the specified Manufacturer?

VA REPLY: Daiken served as the Basis of Design. FAR 52.211-6 Brand-Name, or Equal applies to this item.

D.49 26 05 11 - 1.11 C - Install Adhesive arc flash warning labels on all equipment as required by the latest NFPA 70E. Is the VA requiring a Arc Flash study be completed for this project? If so, does the contractor only need to provide an Arc Flash Study for any modified Switchgear or feeders on the project?

VA REPLY: An arc flash study is required for any modified Switchgear and feeders. Contractor shall provide arc flash labels for modified switchgear and new equipment.

E. VENDOR QUESTION, submitted 7/10/2025:

E.1 We are being told that the VA has removed the Safety & Security from the scope. Is that the case? We have not seen anything stating that it's being removed. Please advise as soon as possible.

VA REPLY: Safety and Security is not being removed from the scope.

See Amendment 6, Attachment 5 "578-25-003 Renovate Elevators in Building 200 - Physical Access Control Clarifications" for details regarding the PACS.

F. VENDOR QUESTIONS, submitted 7/11/2025:

F.1 Document 36C25225R0036_3, Page 3 of 87, Offer Schedule, CLIN 2 states “CLIN 2: Renovate the first-floor elevator lobby and construct a wall separating the passenger and service elevators.” Please provide additional details for the wall as we need to know how this wall is going to be supported at the head and sill of the wall.

VA REPLY: See Amendment 6, Attachment 2 - Supplemental Sketches for clarification of the placement of the wall (and Door #01A) referenced in this question. The height of the wall shall be constructed to allow for the gypsum board to terminate at least 6" above the ceiling line while also providing the appropriate framing and bracing to support the double egress door in an area of heavy usage and potential abuse from passing equipment and patients beds. This can be accomplished through continuous framing to structure, kickers, a box beam header or combination of framing and supports.

F.2 Please provide a section cut of the shaft where the separating wall between the passenger and service elevators is required.

VA REPLY: The shaft containing the mailbox being removed, adjacent to the Service Elevators, and the new wall to be constructed as part of CLIN2, includes the removal of the existing mailbox infrastructure and patch as necessary to provide continue the existing wall construction.

F.3 Electrical Drawings “ED100.1 through ED115 – Keynotes #1” states “Demolish Lighting Fixtures in scope of work…” Please confirm that existing lighting fixtures are there on each floor (basement, first-fourteenth floor and fifteenth floor).

VA REPLY: Confirmed. Existing light fixtures to be demolished are on every floor. Detail 1/ED101.1 is a typical drawing applicable to all floors.

F.4 Electrical Drawings “E100.1 (Keynotes #3 through E115 (Keynotes #1)” states “ALL NEW HOISTWAY LIGHTING FIXTURES FOR ELEVATORS P1-P3,P-4-P5 AND S6-S8 SHALL BE FED BY PANEL 200-EL-23. Please confirm that new lighting fixtures are required on each floor (basement, first-fourteenth floor and fifteenth floor).

VA REPLY: Confirmed. New lighting is required on every floor. Detail 1/E101.1 is a typical drawing applicable to all floors.

F.5 Electrical Drawing Number ED116, Sequence of Operations – Phase 1, A states “NEW PANEL 200-PMRA-1 TEMPORARILY SERVES ELEVATORS 200-P1-P5 AND 200-S6-S8.” Contrary to the statement, Sequence of Operations – Phase 1, C states “NEW PANEL WILL TEMPORARY SERVE ELEVATORS 200-P1-P5,200-S6-S8 BUT WILL PERMANATELY SERVE 200-P1-P5.” Please confirm if NEW PANEL 200-PMRA-1 will permanently serve 200-P1-P5.

VA REPLY: New panel PMRA-1 will temporarily serve Elevators P1-P5 and S6-S8 until the other new panel (200-PMRA-2) is installed. This new panel (200-PMRA-2) shall permanently serve elevators S6-S8, and 200-PMRA-1 shall permanently serve elevators P1-P5. Refer to sheets E-600 to E-603 for additional information.

F.6 Architectural Drawings GC103.1 and GC104.1, Phasing Legend, Phase #3 details “Elevators: S8, P1” but on the drawing it shows “P3”. Similarly, GC103.2 and GC104.2, Phasing Legend, Phase #5A/B/C details “Elevators: S6, P3” but on the drawing it shows “P1”. Please clarify the sequencing.

VA REPLY: The details on each drawing show the correct phasing. Phasing legends to be corrected to indicate PHASE #3 - Elevators S8, P3 and PHASE #5 A/B/C - Elevators S6, P3, Finishes.

G. VENDOR QUESTIONS, submitted 7/11/2025:

G.1 Mechanical Drawing MH116, Mechanical Keynotes, 1 states “BASE BID: EXISTING AIR HANDLING UNIT SHALL BE RAISED AS REQUIRED TO MEET CODE REQUIREMENTS.” Please provide details on how they are to be raised.

VA REPLY: Per ASME A17.1-2022 Section 2.7.4.1, elevator machine rooms shall be required to have a clear headroom of not less than 84 in. The current existing horizontal AC units do not allow for this headroom requirement. The contractor shall adjust existing AC unit hanging supports to adjust the unit height to ensure compliance with the current headroom clearance code requirement.

G.2 Architectural Drawing AE100, Arch Plan Notes, 16 states “PROVIDE COMPOSITE CONCRETE SLAB AND DECK EXTENDING EXISTING FLOOR IN ENGINEERING ELECTRICAL CLOSET C014.” Please provide details on the existing conditions, if there is going to be demolition involved and provide dimensions of the existing conditions (length, width, depth).

VA REPLY: Demolition of the existing catwalk waking surface to the nearest structural beams outside of the extended wall construction for Electrical Closet C014 is all that will be required. For consistency in material pricing an area of 12'-0" x 10'-0" shall be utilized to calculate the area of the floor slab to be provided.

G.3 Please provide details for the new concrete slab for the drawing above. (Dwg AE100)

VA REPLY: Refer to Amendment 6 Attachment 2 – Supplemental Sketches" for a section of the infill floor construction.

G.4 Architectural Drawing AE100, Arch Plan Notes, 15 states “SPRAY FIREPROOFING ON STEEL FLOOR STRUCTURE IN DESIGNATED AREA ON PLAN.” Please provide details on whether if there is going to be any steel involved. And if it is, please provide more details on the steel floor structure.

VA REPLY: The area supporting the new slab shall be fireproofed. Fireproofing shall also be applied to all members of the primary structural frame, including the nearest support column supporting the area.

H. VENDOR QUESTION, submitted 7/11/2025

H.1 MH116 KN 4 indicates to run the condensate to a floor drain on the floor below. Drawings for the floor below were not provided. Do you know where a floor drain might be?

VA REPLY: Drain located on the 16th floor below. Assume 200 LF.

I. VENDOR QUESTION, submitted 7/14/2025

I.1 Is security remaining in the Scope or is the VA providing?

VA REPLY: Safety and Security is not being removed from the scope.

See Amendment 6, Attachment 5 "578-25-003 Renovate Elevators in Building 200 - Physical Access Control Clarifications" for details regarding the PACS.

J. VENDOR QUESTION, submitted 7/15/2025

J.1 1 of the 5 passenger cars was part of another contract, elevator P2 (Bid last year under Solicitation 36C25224B0007) and it should have been or is still getting modified already. Please confirm this car is not part of our scope.

VA REPLY: As detailed in the scope of work, specifications and drawings for this solicitation, all 8 elevators, including P2, are included.

K. VENDOR QUESTION, submitted 7/15/2025

K.1 Flooring removal: Phasing general note 3.a indicates "Areas of flooring being replaced for each shift shall not exceed n amount that can be completed in a single shift. VA specification for asbestos abatement does not allow single shift removal.

VA REPLY: Floors requiring abatement will take longer than a single shift. Abatement requiring shutdown of elevators to occur on weekends only.

If the contractor deems it necessary to divide work into smaller areas, the phasing, ICRA requirements and the abatement plan shall be provided to the VA for review and written approval.

L. VENDOR QUESTION, submitted 7/16/2025

L.1 Wanted to know whose access control system is currently set up at Hines. Let me know if you know the answer.

VA REPLY: Lenel OnGuard system is currently installed.

M. VENDOR QUESTIONS, submitted 7/16/2025

M.1 Due to labor being a huge cost drive on this project. Can the VA please confirm and clarify Supervision requirements on the project?

VA REPLY: A full-time superintendent, QCM, and SSHO must be assigned to this project. One person may hold any two positions, but no one may hold all three of these positions. All three positions must be on-site whenever work is taking place.

Per FAR 52.236-6, at all times during performance of this contract and until work is completed and accepted, the Contractor shall directly superintend the work, or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has the authority to act for the Contractor.

M.2 On Drawing E-700, there is a Note on each Panel Schedule. " Contractor shall provide panel with surge protection display device 120kA." There is no section in the specifications to give additional details of what is required. Please provide additional details of design intent and what the VA would like installed. Please also confirm there are no other requirements for surge suppressors.

VA REPLY: See Amendment 6, Attachment 6 "Spec 26 43 13 Surge Protection Devices - Addendum 1" for specifications. Surge suppressors only required as listed in the specification.

M.3 During the 1st…