36C25225R0036_3.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

None 36C25225R0036 X 06-11-2025 578-25-4-6801-0069 578-25-003 069D Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Kristi Kluck 414-844-4879 1.) PROJECT 578-25-003 Renovate Elevators in Building 200 at the Hines VA Hospital in Hines, IL.

2.) Contractors shall provide for and furnish all labor, materials, equipment, qualified supervision, and other items designated in this contract in accordance with the specifications and drawings to complete the project requirements.

All work shall be performed in accordance with all current NFPA, federal, state, and local authorities.

3.) NAICS Code: 238290 (Other Building Contractors) with a small-business size limit of $22 Million.

In accordance with VAAR 836.204, the magnitude of construction is between $10,000,000 - $20,000,000.

4.) This procurement is a 100% set-aside for Service-Disabled, Veteran-Owned Small Business (SDVOSB) firms under NAICS 238290. In accordance with VAAR 819.7006(b), at the time of submission of offers, and prior to award of any contract, the offeror must represent to the Contracting Officer that it currently has been verified by the U.S.

Small Business Administration (SBA) as a SDVOSB firm under the assigned NAICS. Ref: https://veterans.certify.sba.gov/.

OFFERORS SHALL SUBMIT A SIGNED VAAR 852.219-75 STATEMENT WITH ITS OFFER (see attachment). LACK OF SUBMISSION WILL

DISQUALIFY ITS OFFER.

5.) NOTICE: VA and/or a third party (support contractor) will require access to VA contractor records to assess contract compliance with the limitations on subcontracting requirements included in VAAR 852.219-75 LIMITATIONS ON

SUBCONTRACTING AND COMPLIANCE.

6.) In order to be evaluated, and eligible for award, the offeror must be active in the System for Award Management (SAM) at time of offer due date, maintain active registration throughout the whole period of evaluation, and at time of award. If the firm is currently NOT an active registrant in SAM, it must finalize registration at www.SAM.gov prior to submitting an offer.

7.) If submitting as a joint venture (JV), offerors shall include a copy of the JV agreement with its offer. Failure to do so shall determine the offer technically unacceptable and not eligible for award.

8.) TWO organized site visits are scheduled as outlined below:

a.) FIRST VISIT: Wednesday, June 18, 2025 at 2:00 p.m., local Hines VAH time zone..

b.) SECOND VISIT: Friday, June 27, 2025 at 2:00 p.m., local Hines VAH time zone.

Attendees will meet at the Hines VAH, Bldg 2, Large Conference Room #126.

Local point of contact: Martin.Pint@va.gov.

ALL SOLICITATION QUESTIONS SHALL BE SENT TO KRISTI.KLUCK3@VA.GOV.

X 52.211-10 X email only 23:59

CDT

07-10-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE

NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND

TITLE OF PERSON AUTHORIZED TO SIGN OFFER

20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN

COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

See attached pricing breakdown.

069D Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 X

See Offer Schedule on Page 3.

OFFER SCHEDULE

Contractor shall furnish all labor, materials, equipment, and supervision in accordance with contract documents, scope of work, drawings, and specifications to provide for Project 578-25-003 Renovate Elevators in Building 200 at the Edward Hines Jr., VA Hospital in Hines, IL Proposal Line Items:

CLIN 1:

a. Renovate all 5 passenger elevators, P1-P5, and all 3 service elevators, S6-S8, in Building 200.

b. Renovate the Elevator Penthouse, Room 1700. Ensure all 8 elevators and associated support equipment comply with the latest codes and standards.

CLIN 2: Renovate the first-floor elevator lobby and construct a wall separating the passenger and service elevators.

CLIN 3: Renovate the basement and 2nd to 14th floor elevator lobbies.

CLIN 4, demolish the six elevator penthouse AHUs and replace with new.

Offers:

Base Offer: CLIN 1 + CLIN 2 + CLIN 3 + CLIN 4

Alternate Offer #2: CLIN 1 + CLIN 2

Table of Contents

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(1) This solicitation and all associated offer documents are available to interested parties in electronic file format from www.SAM.gov. No hard copy documents will be provided by the government.

(2) FAR 52.228-1 Bid Guarantee (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, shall be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

1. To unsuccessful bidders as soon as practicable after the opening of bids; and

2. To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer shall terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the differ

(3) The offer to whom a contract is awarded will be required to furnish a Payment Bond, on form SF 25A, and a Performance Bond, on form SF 25. Each bond shall be issued for a penal sum equal to the value of the awarded contract. Copies of forms SF 25 and 25A may be obtained from the Contracting Officer upon request.

DESCRIPTION OF WORK:

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

1. Requests for information or clarifications to solicitation documents shall be submitted to the contracting officer Kristi.Kluck3@va.gov no later than fourteen (14) calendar days prior to the solicitation closing date as shown in Block 13 of the Standard Form 1442. Inquiries and all correspondence concerning this solicitation document should be submitted in writing to the Contracting Officer/Contract Specialist. YOU ARE INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE CONTRACT SPECIALIST ISSUING THE SOLICITATION ABOUT ANY ASPECT OF THIS REQUIREMENT PRIOR TO CONTRACT AWARD.

2. After compiling all required information, submit the information in accordance with the "Offer Due Date" in Block 13 of the SF 1442. Return the original and specified number of copies to the issuing office listed in Block 8 of the SF 1442.

3. CONTRACTOR'S SIGNATURE:

In accordance with Federal Acquisition Regulations Part 4, contractual documents (e.g. offer, proposals, awards, modifications, etc.) shall be completed and signed by the Contractor as follows:

(a) Individuals. Signed by the individual.

(b) Individual doing business as a firm. Signed by that individual, and the signature shall be followed by the individual's typed, stamped, or printed name and the words, "an individual doing business as __________________ (insert name of firm)".

(c) Partnership. Signed in the partnership name. Prior to award, provide list of all partners and designate which partners have authority to bind the partnership.

(d) Corporations. Signed in the corporate name followed by the word "by" and the signature, and title of the person authorized to sign. Prior to award, provide list of individuals who have authority to bind the corporation.

(e) Joint Ventures. Signed by each participant in the joint venture in the manner prescribed in (a) through (d) above.

(f) Agents. When an agent is to sign the contract, other than as stated in paragraph (a) through (e) above, the agent's authorization to bind the principal must be established by evidence satisfactory to the contracting officer.

4. If submitting as a joint-venture, offerors shall include a copy of the joint-venture agreement. Failing to submit the joint-venture agreement with their offer shall determine the offer technically unacceptable and shall not be eligible for award.

5. All offerors are responsible for monitoring and downloading all amendments from Contract Opportunities at the following website: www.SAM.gov.

6. The Illinois Administrative Code, 130.2075 allows construction contractors to be exempt from Retailers Occupation Tax and Use Tax within the State of Illinois when the materials are for incorporation into real estate owned by Governmental bodies. For purposes of this authority, a “construction contractor” is defined as a general contractor or a subcontractor per 86 Ill. Adm. Code 130.1940(a)(1). “Materials” are defined as all of the tangible personal property, including fixtures, which enter into a structure, or otherwise become incorporated into real estate per 86 Ill. Adm. Code 130.1940(a)(5), but do not include tools, fuel, lumber for forms, and other end use or consumption items which are not incorporated into the real property per 86 Ill. Adm. Code 130.2075(d)(3)

7. Standard jobsite works hours are Monday through Friday, 0800 – 1700, local time – Hines, IL. On-site work is not authorized outside of these work hours without prior approval by the contracting officer.

8. On site work is not authorized on federal holidays without prior approval by the contracting officer. Federal holidays are identified at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays.

9. Only offers submitted via email shall be accepted. Offers shall be sent to Kristi.Kluck3@va.gov.

(End of Provision)

36C25225R0036

Page 1 of

Page 1 of

2.1 SOLICITATION INSTRUCTIONS AND EVALUATION FACTORS

1. Request for Proposal:

A. This is a Request for Proposal (RFP) for Project 578-25-003 Renovate Elevators B200 in accordance with FAR Part 15.101-2 Contracting by Negotiation, Lowest Price Technically Acceptable and FAR 36.214 Special Procedures for Price Negotiations in Construction Contracting. The Government has determined it is in the Government’s best interest to make the award selection to the technically acceptable proposal with the lowest evaluated price. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptable standards for non-cost factors.

B. A contract will only be awarded to a firm who is deemed responsible in accordance with FAR Part 9.

C. The Government reserves the right to award without discussions based upon the initial evaluation of the proposals, but reserves the right to open discussions, if determined necessary. All proposals shall be subject to evaluation by a team of Government personnel. The proposals will be evaluated in accordance with the content provided in the solicitation.

D. Primary evaluation factors are as follows:

I. Administrative and pricing.

II. Technical

III. Past Performance

E. Solicitation proposal format:

I. Administrative, Technical, and Price, sections of the Offeror's proposals will be evaluated independently; therefore, the Offeror shall submit the proposal in three volumes via email: Volume I – Administrative Information, Volume 2 – Technical Information, and Volume III Pricing Information.

II. No email shall be greater than 15 MG.

III. Narrative font shall be Arial 11.

IV. On each page, include the name of the offeror, solicitation number, and individual page number with total number of pages (example: “Page 1 of 10”).

V. Page count limitations (including cover page, table of content and preface):

(1) Volume 1 – Administrative Information (40 pages, maximum).

(2) Volume 2 – Technical Information (32 pages, maximum).

(a) Professional Qualifications (10 pages, maximum).

(b) Contractor Experience (15 pages, maximum).

(c) Future Serviceability (5 pages, maximum).

(3) Volume 3 – Pricing Information (2 pages, maximum).

VI. Paragraphs:

VII. Margins: Normal (1” Top, Bottom, Left, Right).

VIII. Each volume must be labeled with the Offeror's organization, business address, and VA Solicitation Number. The volumes shall be submitted in electronic format as searchable PDF documents.

2. Proposal Requirements:

A. Offerors shall submit their proposals via email to Kristi.Kluck3@va.gov. Proposals shall be based on solicitation document issued for RFP number 36C25225R0036. Proposals will be in the format stipulated in this document. Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. There will be no public opening of the proposals. Only e-mail proposals will be accepted. Hard-copy proposals will not be accepted.

B. Volume I Administrative Information, will be evaluated strictly on the verification of the submitted material. The contractor shall not include any technical, or price information in Volume I.

C. Volume I – Administrative Information: Offerors shall provide the information listed below; an Offeror shall be determined non-responsive and considered unacceptable if these items are not provided in the offer.

I. SF-1442, signed and dated, acknowledging all amendments and pricing. (1.) Base Bid, (2,) Alternate 1, (3.) Alternate 2 and (4.) Alternate 3. Signed copies of the amendments are NOT required, rather offerors should acknowledge all amendments on page 2 of the SF-1442. (4 pages, maximum).

II. Guarantee bond. If a copy of the guarantee bond is not included in the email package, a hard copy of the bond shall be delivered to the addresses listed on the SF-1442, Block 8 prior to the solicitation due date. (5 pages, maximum).

III. Representations and Certifications (18 pages, maximum).

(1) FAR 52.204-8 DEV: Annual Representations and Certifications.

(2) FAR 52.204-24: Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

(3) FAR 52.204-29 Federal acquisition Supply Chain Security Act Orders – Representation and Disclosures.

(4) FAR 52.209-7: Information Regarding Responsibility Matters.

(5) FAR 52.209-13: Violation of Arms Control Treaties or Agreements – Certification.

(6) FAR 52.229-11: Tax on Certain Foreign Procurements – Notice and Representation.

IV. Miscellaneous Administration

(1) VAAR 852.219-75 Certification (Attachment A, 2 pages, maximum).

(2) Contractor Information (Attachment B, 2 pages, maximum).

(3) Safety EMR Information (Attachment C, 2 pages, maximum).

(4) Financial Disclosures and surety payment and performance bonding capacity (Attachment D, 2 pages, maximum).

(5) Provide list of work of work to be performance by SBA Service-Disabled, Veteran-Owned Small Businesses and work intended to be completed by businesses other than non-certified SBA Service-Disabled, Veteran-Owned Small Businesses (2 pages, maximum).

IV. Methodology of Administrative Information

(1) A “Pass” rating demonstrates the Offeror clearly provides documentation demonstrating it meets or exceeds the requirement.

(2) A “Fail” rating demonstrates the Offeror does not clearly demonstrate that it can fulfill the minimum requirements.

D. Volume II - Technical Evaluation Factors

I. Sub-tier Technical Evaluation Factor 1 – Professional Qualifications (10 pages, maximum).

(1) Provide name, address, and point of contract (name, phone, and email) for This factor will be used to assess an offeror’s professional qualifications for installing elevators.

(2) Provide evidence of elevator contractor licensure from the State of Illinois.

(3) Offeror shall provide evidence for at least one (1) the following:

(a) Certification from the International Union of Elevator Contractors (IUEC).

(b) Installation certification by the elevator manufacturer.

(c) Certification by the Illinois State Fire Marshall.

(2) A “Pass” rating demonstrates the Offeror clearly provides documentation demonstrating it meets or exceeds the requirement.

(3) A “Fail” rating demonstrates the Offeror does not clearly demonstrate that it can fulfill the minimum requirements.

II. Sub-tier Technical Evaluation Factor 2 – Contractor Experience (15 pages, maximum)

(1) This factor will be used to assess an offeror’s experience for installing traction elevators.

(2) Offeror shall have experience performing traction elevator installation or replacement. Servicing elevators is not considered the same as installing or replacing. Provide a list of at least three traction elevator installations during the last seven years.

(3) Offeror must provide at least one example project of comparable size and scope within the last five years. Contractor shall provide the following information:

(a) Name of prime contractor and key subcontractors including but not limited to the elevator installer, electrical, network, and controls.

(b) Location of the project must be in the United States.

(c) The start date and completion date of the project.

(d) The elevator travel distance is 5 floors or greater.

(e) The cost of the elevator portion of the project is greater than $500,000 per elevator.

(f) A short narrative (one to two paragraphs) describing the elevator scope of work.

(g) The owner's contact information including name, work address, work phone, and work email address.

(4) A “Pass” rating is identified when the Offeror clearly provides detailed information demonstrating it meets, or exceeds, the requirement.

(5) A “Fail” rating is identified when the Offeror does not clearly display information that it can fulfill the minimum requirements.

III. Sub-tier Technical Evaluation Factor 3 – Future Serviceability (5 pages, maximum)

(1) This factor will be used to assess the future serviceability of the offeror’s elevator system. The government reasonably expects the installed elevators be serviceable for the next 20+ years. The government correlates the serviceability of the elevator with the elevator manufacturer's time in business. Therefore, the government requires an offeror to utilize a manufacturer who has operated in the United States for a minimum of 20 years.

(2) Offeror shall provide:

(a) Elevator Manufacturer Name

(b) Location of Manufacturing.

(c) Manufacturer's Time in Business.

(3) Offeror shall provide:

(a) Confirmation all eight elevators in this project will be provided by the same elevator manufacturer.

(b) Confirmation all major elevator parts and components will be provided by the elevator manufacturer identified above.

(4) A “Pass” rating is identified when the Offeror clearly provides documentation demonstrating that it meets, or exceeds, the requirement.

(5) A “Fail” rating is identified when the Offeror does not clearly display that it can fulfill the minimum requirements.

E. The third overall evaluation factor, “Past Performance” includes CPARS and PPCQ. This information shall not be included in the offeror’s proposal package, rather the contracting officer will obtain this information as follows:

I. Contractor Performance Assessment Rating System (CPARS): Offers will not include these with their offer, rather the contracting officer shall directly retrieve CPARS reviews from www.CPARS.gov. These reports will be shared with the SSEB.

(1) CPARS review factors:

(a) Management.

(b) Quality.

(c) Schedule.

(2) CPARS Rating Definitions:

(a) Exceptional: Performance exceeds contractual requirements and benefits the government.

(b) Very Good: Accomplished with few minor problems effectively addressed by the contractor.

(c) Satisfactory: Meets contractual requirements.

(d) Marginal: Some issues requiring corrective actions.

(e) Unsatisfactory: Significant problems impacting performance.

(f) Neutral - If no CPARS exists for an offeror, this evaluation factor shall be rated Neutral and will not impact the overall rating.

(3) SSEB Ratings

(a) Pass: Offeror has no ratings less than Satisfactory in the past 5 years.

(b) Fail: Offer has one or more ratings less than Satisfactory in the past 5 years.

(c) Neutral: Lack of CPARS finding will result in a neutral rating; no Pass/Fail rating will be applied.

II. Past Performance Client Questionnaires (PPCQ).

(1) Offerors are encouraged to have previous clients submit a PPCQ to the contracting officer. Offerors shall have no negative comments from previous customers.

(2) PPCQ review factors:

(a) Quality.

(b) Schedule and Timeliness of Performance.

(c) Customer Satisfaction.

(d) Management, Personnel and Labor Performance.

(e) Cost and Financial Management.

(f) Safety and Security.

(3) PPCQ Review Rating Definitions:

(a) Exceptional: Based on the Offeror’s overall performance, essentially no doubt exists that the Offeror will successfully perform above and beyond the required effort.

(b) Very Good: Based on the Offeror’s overall performance, little doubt exists that the Offeror will successfully perform all the required effort.

(c) Satisfactory: Based on the Offeror’s overall performance record, some doubt exists that the Offeror will successfully perform all required efforts.

(d) Marginal: Based on the Offeror’s overall performance substantial doubt exists that the Offeror will successfully perform most required efforts. Changes to the Offeror’s standard procedures are necessary to achieve contract requirements.

(e) Unsatisfactory: Based on the Offeror’s overall performance extreme doubt exists that the Offeror will successfully perform the required effort.

(f) Neutral - No performance record identifiable within the area of evaluation.

(4) SSEB Ratings:

(a) Pass: Offeror has no PPCQ ratings less than Satisfactory in the past 5 years.

(b) Fail: Offer has one or more PPCQ ratings less than Satisfactory in the past 5 years.

(c) Neutral: Lack of PPCQ submissions will result in a neutral rating; no Pass/Fail rating will be applied.

3. In accordance with FAR Part 9.1 Responsible Prospective Contractors, a contract will only be awarded to a firm who is deemed responsible.

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.4 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS UNDER TRADE AGREEMENTS (MAY 2014) ALTERNATE II (NOV 2023)

(a) Definitions. "Bahraini, Mexican, or Omani construction material," "commercially available off-the-shelf (COTS) item," "construction material," "designated country construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials Under Trade Agreements" (Federal Acquisition Regulation (FAR) clause 52.225-11).

(b) Requests for determination of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of FAR clause 52.225-11 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction materials, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(4)(i) of FAR clause 52.225-11.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign construction material, except foreign construction material from a designated country other than Bahrain, Mexico, or Oman that is not listed by the Government in this solicitation in paragraph (b)(3) of FAR clause 52.225-11, the offeror also may submit an alternate offer based on use of equivalent domestic or designated country construction material other than Bahraini, Mexican, or Omani construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of FAR clause 52.225-11 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of FAR clause 52.225-11 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic or designated country construction material other than Bahraini, Mexican, or Omani construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, shall be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer shall terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Kristi Kluck Contracting Officer Hand-Carried Address:

Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Mailing Address:

Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

2.7 52.236-28 PREPARATION OF PROPOSAL – CONSTRUCTION (OCT 1997)

(a) Offers shall be furnished via email to Kristi.Kluck3@va.gov. Hard copies shall not be accepted; any offers, other than an e-mail proposal shall be deemed technically unacceptable/non responsible outright and the offeror shall not be considered for award.

(b) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, shall be cause for rejection of the bid.

(c) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(d) The amount of the bid guarantee shall be 20 percent of the bid price or $2,500,000, whichever is less.

(e) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer shall terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for— See Page 1.

(c) Participants will meet at— See Page 1.

(End of Provision)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Provision)

2.10 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)

(a) Any protest filed by an interested party shall—

(1) Include the name, address, fax number, email and telephone number of the protester;

(2) Identify the solicitation and/or contract number;

(3) Include an original signed by the protester or the protester’s representative and at least one copy;

(4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents;

(5) Specifically request a ruling of the individual upon whom the protest is served;

(6) State the form of relief requested; and

(7) Provide all information establishing the timeliness of the protest.

(b) Failure to comply with the above may result in dismissal of the protest without further consideration.

(c) Bidders/offerors and Contracting Officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation.

(End of Provision)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

(a) As an alternative to filing a protest with the Contracting Officer, an interested party may file a protest by mail or electronically with: Executive Director, Office of Acquisition and Logistics, Risk Management and Compliance Service (003A2C), Department of Veterans Affairs, 810 Vermont Avenue NW, Washington, DC 20420 or Email: EDProtests@va.gov.

(b) The protest will not be considered if the interested party has a protest on the same or similar issue(s) pending with the Contracting Officer.

(End of Provision) PLEASE NOTE: The correct mailing information for filing alternate protests is as follows:

Or for solicitations issued by the Office of Construction and Facilities Management:

2.12 VAAR 852.236-92 NOTICE TO BIDDERS—ADDITIVE OR DEDUCTIVE BID LINE ITEMS (APR 2019)

(a) Additive or deductive line items in the bid schedule shall be evaluated to determine the low offeror and the items to be awarded. The evaluation shall be made as follows—

(1) Prior to the opening of bids, the Government will determine the amount of funds available for the project.

(2) The low bid shall be the Bidder that—

(i) Is otherwise eligible for award; and

(ii) Offers the lowest aggregate amount for the first or base line item, plus or minus (in the order stated in the list of priorities in the bid schedule) those additive or deductive line items that provide the most features within the funds determined available.

(3) All bids shall be evaluated on the basis of the same additive or deductive line items.

(i) If adding another item from the bid schedule list of priorities would make the award exceed the available funds for all offerors, the Contracting Officer will skip that item and go to the next item from the bid schedule of priorities; and

(ii) Add that next item if an award may be made that includes that line item and is within the available funds.

(b) The Contracting Officer will use the list of priorities in the bid schedule only to determine the low offeror. After determining the low offeror, an award may be made on any combination of items if—

(1) It is in the best interest of the Government;

(2) Funds are available at the time of award; and

(3) The low offeror’s price for the combination to be awarded is less than the price offered by any other responsive, responsible offeror.

(c) Example: ‘‘The amount available is $100,000. Offeror A’s base bid and four additives (in the order stated in the list of priorities in the bid schedule) are $85,000, $10,000, $8,000, $6,000, and $4,000. Offeror B’s base bid and four additives are $80,000, $16,000, $9,000, $7,000, and $4,000. Offeror A is the low offeror. The aggregate amount of offeror A’s bid for purposes of award would be $99,000, which includes a base bid plus the first and fourth additives. The second and third additives were skipped because each of them would cause the aggregate bid to exceed $100,000.’’ (End of Clause)

2.13 NOTICE- SYSTEM FOR AWARD MANAGEMENT UPDATES:

(a) System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25 Affirmative Action Compliance, and paragraph (d) of 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial services. Contracting Officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are the able to, update their entity registration to remove these representations on SAM.

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025) (DEVIATION FEB 2025) (a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 238290.

(2) The small business size standard is $22 Million.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for…