1 REDACTED SF1009-FAR13.106-1(b)SoleSourceJustificationforAcquisitionsUnder 5000215540_Redacted.pdf
PDF 568 KB Posted
- Attached to
- Ink & Pads for Inkjet Printers (RICOH INFOPRINT 5000) for CPS Sites: IRS Detroit, IRS Ogden
- Solicitation number
- 5000215540
About this file
This is a SF 1009 Sole Source Justification form for a Treasury Department procurement of specialized ink and collection pads for Ricoh/Infoprint 5000 high-speed inkjet printers used by the IRS Correspondence Production Services (CPS) sites in Detroit, MI and Ogden, UT. The document justifies a sole source procurement from Ricoh USA Inc for OEM-certified ink specifically developed for these printers, which produce over 200 million letters annually. The justification emphasizes that using non-OEM ink could void the printer warranty and potentially cause expensive equipment damage, making Ricoh the only acceptable vendor.
The procurement is for Infoprint 5000 ink and Collection Pads with a requisition number of 5000215540, requiring TAA compliance and intended for printers currently under warranty. The sole source determination is based on Ricoh being the only manufacturer/supplier of this specialized ink type, with potential risks of using alternative ink including printer breakdowns and costly service repairs that could exceed the printers' original cost. The procurement will support the CPS sites' high-volume business correspondence mailing services to taxpayers and businesses.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 15 RFQ Combined Synopsis and Solicitation 7.2.25.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
DEPARTMENT OF THE TREASURY
SF 1009 - FAR 13.106-1(b) SOLE SOURCE JUSTIFICATION FOR
ACQUISITIONS AT OR BELOW THE SIMPLIFIED ACQUISITION THRESHOLD
Treasury Standard Form – 1009 (Rev 10/18) Prescribed by Treasury: DTAP 1013.106(b)
1. Identification of the requesting activity and contracting activity.
This requiring activity is the IRS Corresponding Production Services Branch and the contracting activity is the Internal Revenue Service Northeast Procurement Office.
2.a A description of the supplies or services required to meet the agency’s needs.
The Correspondence Production Services (CPS) sites provide the full range of first-class volume and repetitive business correspondence mailing services to taxpayers and businesses.
The CPS sites began using the Ricoh/Infoprint 5000 high-speed inkjet printers in 2018 to produce over 200 million letters yearly. To print these letters, we require the ink specifically developed to run on these machines and at these high speeds.
2.b Name and business size of the vendor. Ricoh USA Inc 2.c Requisition No.
3. IGCE/Estimated dollar value.
The for this purchase of IP 5000 ink .
4.a Identification of the circumstances that preclude competition (Check the appropriate box that applies).
Urgency Exclusive licensing agreements X Brand-name Industrial mobilization.
X Other The only supplier/distributor of this product is Ricoh.
4.b Supporting information and facts (i.e. the details surrounding the requirement that supports the selection made in 4.a).
There is only one source that manufactures/supplies this type of ink that is OEM certified to run on the IP 5000 inkjet printers. No other distributors/vendors can source this ink.
This request is for Infoprint 5000 ink for the Ricoh inkjet printers at IRS CPS (Detroit, MI) & (Ogden, UT) currently under warranty that requires OEM TAA Compliance. Based on the Manufactures warranty if refurbished or generic ink is used the warranty will be voided. In addition, a major impact has been realized that if one uses refurbished or generic ink for the multi-million-dollar printers may end up breaking down that then require service call to repair each printer which result in paying more for service repairs than what the printer’s cost.
File details come from the government source that posted it. Updated .