0-11-Sample_Confirmation_Email.pdf

This confirmation email document is issued by the Arizona Department of Transportation (ADOT) Business Engagement and Compliance Office upon completion and submission of a Bidders/Proposers List in the AZ UTRACS system. The document pertains to the On Call Transit Consultant Services solicitation (BPM007068), a Request for Proposal seeking multiple contracts to provide multimodal transit consulting services across six primary disciplines: Transit Planning Studies, Transit Planning Tasks, Transit Operations Planning, Transit Operations Tasks, Strategic Planning, and Coordination and Mobility Management Projects. Services will be delivered on an as-needed basis through individual task assignments over an initial twelve-month contract term with potential extension up to forty-eight months total. Proposals are due by September 10, 2025, and the confirmation email serves as acknowledgment of successful submission of bidder information into the state procurement system.

The procurement will be funded through federal transit programs including FTA Sections 5311, 5310, and 5305, with contractor reimbursement based on hourly rates for actual work performed as specified in individual task assignments. A 0.00% Disadvantaged Business Enterprise (DBE) contract goal has been established, though DBE participation is encouraged. Eligible respondents include federally recognized tribal agencies, councils of governments, metropolitan planning organizations, non-profits, local governments, and transit authorities, with particular focus on supporting rural and small urban transit services, transportation for elderly and disabled populations, and transit planning initiatives. The multi-contract approach provides ADOT significant flexibility in accessing specialized transit consulting services throughout the contract period, with task-specific assignments determining precise scope and financial parameters.