Mat and Towel Rental/Service - District 6

The Kentucky Transportation Cabinet (KYTC) Division of Purchases, on behalf of the Department of Highways District 6, issued a Request for Bid (RFB 605 2300000652) for mat and towel rental and service across eight facilities located in Boone and Kenton counties. The procurement seeks weekly rental services for navy water hog mats in multiple sizes (3x4, 3x5, 3x10, and 4x6), charcoal gray mats (3x10 and 4x6), scraper mud mats, and approximately 40 bath towels for the Materials Building, with deliveries required at two weigh stations, two truck havens, two rest areas, one materials building, and one district office. All services must be delivered weekly for 52 weeks per year, with vendors responsible for replacement costs on damaged, destroyed, or stolen mats and subject to a one percent daily penalty for each day completion deadlines are missed. The initial contract period runs from June 1, 2023, through May 31, 2024, with four optional one-year renewal periods available at the mutual written approval of both parties, during which terms and conditions may be renegotiated. Award will be made to the lowest responsible and responsive bidder using a best value ranking approach with price as the only measurable evaluation criterion receiving 100 points. Written questions were due April 10, 2023, by 3:30 p.m. Eastern Time, bids were due April 18, 2023, by 1:30 p.m. Eastern Time through the online Kentucky Vendor Self Service (VSS) platform at https://vss.ky.gov, with a tentative award date of April 28, 2023. All vendors must be registered in the Commonwealth's eProcurement system prior to submission and must submit responses electronically only.

The solicitation is subject to reciprocal preferences for Kentucky resident bidders and qualified bidder preferences, including a 20 percent preference for Kentucky Correctional Industries and a 15 percent preference for other qualifying nonprofit organizations serving individuals with disabilities. Successful bidders must maintain Contractor's General Liability Insurance with minimum limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with an ACORD certificate required within ten days of award notification. All bids must remain valid for a minimum of 90 calendar days after the bid closing date, and shipping is F.O.B. Destination Freight Prepaid and Allowed, with vendors responsible for all freight charges. Payment will be made within thirty working days of invoice receipt, plus an additional one percent monthly penalty for payments exceeding that threshold. The Commonwealth reserves the right to deduct $1,000 per day from invoices for delays in meeting contracted delivery dates, except for delays caused by factors outside vendor control. No incumbent vendor or budget range was specified in the available solicitation documents.