Floor mats and mop heads - rental service

The City of Philadelphia is requesting bids for floor mats and mop heads rental service under IFB B2727191, with quotes due June 29, 2026 at 10:30 a.m. through the PHL Contracts portal. A Local Business Entity (LBE) preference applies: LBE-certified vendors receive a 10% preference on quotes of $1 million or less, and 5% on all others, provided they perform a minimum of 51% of the work within Philadelphia's geographic limits and maintain a majority of inventory or equipment used on the contract within the city. LBE certification from the City's Procurement Commissioner is required at the time of bid opening, with supporting documentation including current certification and annual affidavit; subcontractor certifications and affidavits must also be provided if relied upon. Noncompliance results in revocation of LBE certification, contract breach, liquidated damages equal to 10% of the awarded contract amount, and up to three years of debarment.

The scope includes floor mats and mop heads for rental, with logo specifications detailed in Attachment A. Bidders must provide three customer references from non-City entities and documentation of any prior City purchase orders or contracts.

All quotes remain valid for a minimum of 60 days unless otherwise specified. Pricing must be quoted net and exclusive of all taxes, with delivery on an FOB Destination basis. Bidders must enroll in the City's Annual Bid Security Program with a non-refundable $100 fee and submit a non-refundable $25 Bid Processing Fee per quote, both payable prior to bid opening. Contracts under $94,000 become binding upon notice of award; contracts exceeding $94,000 require performance security, payment bonds where applicable, Law Department approval, Finance Director fund certification, and Procurement Commissioner execution. General Liability Insurance of $1,000,000 per occurrence and Workers' Compensation at statutory limits are required. Compliance with Philadelphia's 21st Century Minimum Wage and Benefits Standard ($16.82 per hour effective July 1, 2025) and nondiscrimination provisions apply. A fully executed Consent and Authorization Agreement through PHLContracts must be submitted prior to bid closing.