Rebid Mat & Mop Service District 9

The Commonwealth of Kentucky Transportation Cabinet's Division of Purchases, on behalf of the Department of Highways District 9, is conducting a Request for Bid (RFB 605 2500000756) for bi-weekly mat and mop janitorial services across 21 service locations in Bell County and surrounding areas, including Bath, Boyd, Carter, Elliott, Fleming, Greenup, Lewis, Mason, Morehead, Nicholas, and Rowan counties. The procurement seeks delivery and maintenance of black scraper mats, gray nylon/rubber mats, dust mops, and wet mops to maintenance facilities and offices throughout the district on a bi-weekly basis for 26 bi-weekly periods annually. The initial contract period runs from July 1, 2025, through June 30, 2026, with four optional one-year renewal periods available at the Commonwealth's discretion. Bids must be submitted exclusively through the Kentucky Vendor Self Service (VSS) online portal at https://vss.ky.gov, with a revised deadline of July 3, 2025, at 1:30 p.m. Eastern Time, and a public bid reading scheduled for 3:00 p.m. Eastern Time on the closing date. Award will be determined using a best-value ranking methodology allocating 95 points to pricing (with the lowest bidder receiving maximum points) and 5 points to delivery time (with the best delivery guarantee in calendar days receiving maximum points). Prospective bidders must register in the eProcurement system 24–48 hours before submission, and questions must be directed to Paige Grass at 502-564-5243 or Paigej.grass@ky.gov by June 23, 2025, at 3:00 p.m. The successful vendor must maintain $1,000,000 in general liability insurance per occurrence and Kentucky workers' compensation insurance, with an ACORD certificate required within 10 days of award notice.

Kentucky resident bidders may claim reciprocal preference under KRS 45A.490-494 if they submit the Required Affidavit for Resident Bidder Status, and qualified bidders including Kentucky Correctional Industries receive 20% preference, while nonprofit entities serving individuals with severe disabilities receive 15% preference. All bids must remain valid for a minimum of 90 calendar days following the closing date, and pricing shall be quoted F.O.B. Destination Freight Prepaid and Allowed, with all freight charges borne by the vendor. Price increases are prohibited during the first 12 months of the contract; thereafter, increases require written justification based on industry-wide price changes with at least 30 days' notice, while price decreases must be reflected immediately. Failure to meet contracted delivery dates results in penalties of 1% per day (maximum $1,000 per day) deducted from invoices, except for delays caused by factors outside the vendor's control. All bidders must comply with applicable Kentucky statutes regarding taxes, wages, occupational safety, unemployment compensation, and workers' compensation, and must submit affidavits confirming campaign finance compliance, resident bidder status (if applicable), non-utilization of illegal immigrants, and subcontractor compliance. No specific budget or award value is stated in the solicitation documents provided.