Mat and Towel Rental/Service - District 6 REBID

The Commonwealth of Kentucky's Transportation Cabinet, Division of Purchases, issued Request for Bid (RFB) 605 2300000697 on behalf of the Department of Highways District 6 to procure mat and towel rental and service across eight locations in Boone and Kenton counties, including two weigh stations, two truck havens, two rest areas, a materials building, and a district office. The procurement seeks weekly mat rental services featuring navy water hog type mats in multiple dimensions (3x4, 3x5, 3x10, 4x6), charcoal gray mats, and approximately 40 bath towels, along with pricing for replacement mats damaged, destroyed, or stolen and a weekly service charge per stop. Bidders must maintain general liability insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates due within ten days of award notice. The evaluation criteria employs a best value approach with price as the sole measurable criterion (100 points), with the lowest bidder receiving maximum points. All bids must be submitted electronically through the Kentucky Vendor Self Service website by May 8, 2023 at 1:30 pm Eastern Time, with a written question deadline of April 27, 2023 at 3:30 pm, and a tentative award date of May 12, 2023. The initial contract period runs from June 1, 2023 through May 31, 2024, with options to extend for four additional one-year renewal periods. Pricing must be submitted on the vendor bid sheet and shall be F.O.B. Destination Freight Prepaid and Allowed, with price increases prohibited during the first 12 months and only one increase permitted during the contract term if based on industry-wide changes with 30 days' written notice.

Resident bidder preferences and preferences for qualified bidders or the Department of Corrections, Division of Prison Industries may apply pursuant to Kentucky Administrative Regulations (KAR) 200 5:410. All bidders must be registered with the Commonwealth's eProcurement system, and electronic bid submission is mandatory. This is a rebid of RFB 2300000652, indicating a previous procurement cycle for the same services. Bidders are required to complete and submit a notarized Annual Affidavit for Bidders, Offerors and Contractors, certifying under penalty of perjury that they have not knowingly violated Kentucky campaign finance laws and that contract award will not violate campaign finance provisions, with such affidavits effective for one year from execution. A one percent per month penalty is assessed for payments exceeding 30 working days. No specific budget range or award value is disclosed in the solicitation documents, as pricing is determined through the competitive bidding process with award based on lowest total bid price.