Mat & towel service D9

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB) on behalf of the Department of Highways District 9 for mat and towel service across multiple maintenance facilities and offices in Elliott County and surrounding regions (Bath, Boyd, Carter, Fleming, Greenup, Lewis, Mason, Nicholas, and Rowan counties). The procurement encompasses bi-weekly maintenance and janitorial equipment rental or lease services, including the provision of scraper mats, nylon/rubber mats, touch-free dispensers, dust mops, wet mops, mop solutions, and paper towels across 22 line items, with quantities of 30 bi-weekly units per location for most items and 50 bi-weekly units for paper towels. The master agreement will be for an initial one-year period with four optional one-year renewal periods, and bids must be submitted electronically to KYTC.Bids@ky.gov or mailed to the KYTC Division of Purchases at 200 Mero Street, 4th Floor, Frankfort, Kentucky 40622. The deadline for written questions was June 4, 2020 at 4:00 PM EST, with bid closing on June 12, 2020 at 10:00 AM EST and a tentative award date of June 24, 2020. Evaluation will be based on a "best value" approach allocating 95 points for price (with the lowest overall price receiving maximum points and subsequent bids scored proportionally) and 5 points for delivery time measured in specific calendar days after receipt of delivery order. Pricing is firm for the first 12 months, with one permitted price increase thereafter based on industry-wide changes requiring 30 days' written notice and supporting documentation, and a 1% per day delinquency charge applies for late deliveries unless delays result from Commonwealth actions or force majeure events.

Kentucky resident bidders receive reciprocal preference where applicable, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit organizations serving individuals with disabilities receive preference equal to 15 or 20 percent of maximum points. All bids must be accompanied by required affidavits regarding resident bidder status, campaign finance compliance, tax registration, and qualified bidder status. Shipments are F.O.B. Destination with freight prepaid and allowed, and invoicing and payment occur within 30 working days of goods receipt. No specific budget range or award value was disclosed in the solicitation materials, and no incumbent vendors or current contractors were identified. The solicitation indicated that no addenda had been issued as of the posting date, and bidders are responsible for ensuring compliance with all affidavit requirements and submission instructions to be considered for award.