Mat, mop and towel rental service for Bluegrass Staion

The Commonwealth of Kentucky, Department of Military Affairs, issued a Request for Quote (RFQ 095 2100000094) on March 12, 2021, for mat, mop, and towel rental services at Bluegrass Station in Lexington, located within Fayette County. The procurement seeks weekly laundering and delivery services for multiple mop and towel items, including 20 microfiber wet mop heads (20 oz.), 5 dry dust mop heads (36 inch), 20 microfiber flat mop heads (18 inch), 20 microfiber towels (16 x 16 inch), and 60 terry cloth towels (14 x 17 inch), with 52 weekly service units specified. Additionally, the solicitation includes floor mat rental services on a four-week exchange cycle, consisting of one 3 ft. x 5 ft. mat, two 4 ft. x 6 ft. mats, and one 3 ft. x 10 ft. mat, with 13 quarterly service units. Vendors must provide all necessary handles, frames, and receptacles for dirty items, and all commodities must be new and current model unless otherwise specified. Award will be made on a best value basis with pricing accounting for 100 points, with the lowest bidder receiving maximum points and subsequent bidders receiving proportional points. Proposals were due by March 22, 2021, at 1:00 PM EST, with the contract period running from April 1, 2021, through March 31, 2022, and the Commonwealth retaining the right to renew for one additional one-year period. Hardcopy submissions were required to Joe Barrett at the Department of Military Affairs, 5751 Briar Hill Road, Building 18, Lexington, Kentucky 40516.

The solicitation contains no identified set-asides for disadvantaged enterprises or restrictions limiting participation to specific organization types, and no incumbent vendors or current contractors are referenced in the documentation. Vendors must comply with all applicable state and federal requirements, including sales tax exemption certification, drug-free workplace compliance, non-discrimination requirements, debarment and suspension certifications, and registration with the Kentucky Secretary of State if a foreign entity. All vendors must submit a signed Annual Required Affidavit affirming compliance with multiple Kentucky statutes regarding campaign finance law, tax payment status, and boycott restrictions, with the affidavit subject to notarization and valid for a maximum of one year. The total cost of services shall not exceed $20,000 per fiscal year, representing the maximum contract value. Payment will be made within 30 working days of invoice receipt in accordance with Kentucky law, and either party may cancel the contract for cause or without cause with 30 days' written notice. The state reserves the right to modify or terminate the contract if funds are not appropriated.