Mats and Towels Service for D7

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases, issued a Request for Bid (RFB) for mats and towels service for District 7 in Elliott County. The procurement seeks a vendor to provide janitorial equipment rental and lease services including treated mats in various sizes (3 ft x 4 ft, 4 ft x 6 ft, 3 ft x 5 ft, and 3 ft x 10 ft), rubber non-slip mats, scraper mats, cloth towels, continuous roll towels, wet mops, disposable rags, hand cleaner, shop towels, and dust mops, with service required every other week at 27 delivery locations across District 7 spanning Fayette, Anderson, Boyle, Bourbon, Clark, Garrard, Scott, Jessamine, Madison, Mercer, Montgomery, and Woodford counties. The bid closing date was March 6, 2019, at 10:00 a.m. Eastern Time, with a tentative award date of March 8, 2019, and written questions due by February 26, 2019. The contract term is one year effective upon award through February 28, 2020, with options to extend for additional one-year periods subject to written approval from both the vendor and KYTC Division of Purchases. Pricing is the sole evaluation criterion, and the contract will be awarded to the lowest responsive and responsible bidder; all unit prices must include delivery, service charges, and associated costs, with delivery on an F.O.B. destination basis and the vendor bearing all freight charges and liability.

The solicitation imposes no noted set-aside designations or restrictions limiting participation by specific organization types or disadvantaged enterprises. The successful bidder must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with an ACORD Certificate required within ten days of notice of intent to award. Price increases are prohibited during the first twelve months of the contract, with only one price increase permitted thereafter if justified by industry-wide price changes and submitted with thirty days' notice; price decreases must be reflected immediately. A vendor penalty of one percent per day applies if delivery dates are not met, and the Commonwealth reserves the right to adjust service requirements and does not guarantee the estimated quantities listed. No specific award value or budget range is disclosed in the solicitation documents, and no incumbent vendor information or required technology integrations are identified. Sealed bids must be submitted to the KYTC Division of Purchases at 200 Mero Street, 4th Floor, Frankfort, Kentucky 40622, with no online bidding permitted.