Mats and Towels Service for D7

The Kentucky Transportation Cabinet (KYTC), Division of Purchases, issued a Request for Bid (RFB #605_2000000465_1) on February 11, 2020, for mats and towels service to support District 7 (Lexington District) across Elliott County and surrounding areas. The procurement requires biweekly delivery and maintenance of janitorial equipment and supplies to 28 distinct delivery locations, including district offices, equipment garages, maintenance sections, and rest areas throughout central Kentucky. Required deliverables include treated mats in multiple sizes (3x4, 3x5, 4x6, and 3x10 configurations), coal mats, scraper mats, rubber non-slip mats, cloth towels (18x18), continuous roll towels, disposable rags, red shop towels, wet mops (24"), dust mops (24"), mop heads, hand cleaner, and replacement items for worn equipment, with estimated total quantities of 14,120 units across all line items. Vendors must provide an ACORD Certificate of Insurance within ten days of intent to award, evidencing general liability coverage of $1,000,000 per occurrence and Kentucky workers' compensation insurance with the Commonwealth named as additional insured. The evaluation criteria uses a best-value ranking approach with price as the sole measurable criterion worth 100 points, with the lowest-priced compliant bid receiving maximum points. Questions were due by February 19, 2020, with bids due by February 27, 2020, at 10:00 a.m. Eastern Time, with contract award anticipated on March 13, 2020, and service commencement required within two weeks of contract award.

The initial contract term is one year, effective no earlier than March 1, 2020, with options for additional one-year renewal periods subject to written approval of both vendor and the KYTC Division of Purchases. Kentucky resident bidder preference applies per KRS 45A.490-494, requiring all vendors to complete required affidavits certifying compliance with campaign finance laws, tax obligations, and statutory requirements. Prices must be firm for the first twelve months, with only one price increase allowed thereafter based on documented industry-wide price changes subject to thirty days' written notice and Division approval, and a one percent daily penalty applies for late deliveries. Delivery is F.O.B. Destination with all freight costs borne by the vendor, and all quantities listed are estimates only, with the Commonwealth obligated to purchase only quantities needed during the contract term. No incumbent vendor details, funding sources, or specific award values are provided in the available solicitation documents. Interested parties should direct all procurement questions to Allyson May at 502-782-3981 or Allyson.May@ky.gov.