Dust & Wet Mop Rental

Northside Independent School District (NISD) in Bexar County, Texas is seeking sealed bids for a dust and wet mop rental contract to serve 83 elementary schools, 21 middle schools, 13 high schools, 11 magnet schools, 4 special schools, and 15 support sites. The procurement involves comprehensive mop rental services, including labor, transportation, cleaning, repair, and replacement of mop inventories. Specific requirements include dust mops in 24-inch, 36-inch, and 48-inch sizes with tie backs, wet mop heads with loop-end designs, and commercial-grade handles and frames. Vendors must provide biweekly scheduled exchanges between Monday and Friday from 7:00 AM to 4:00 PM, delivering clean, sanitized products to designated campus receiving areas. The proposal is due on Thursday, February 5, 2026 at 11:00 AM (CT) through the Bonfire Portal, with a contract term of one year and four potential one-year renewals. Evaluation criteria will assess purchase price (30%), quality of goods and services (15%), service alignment with district needs (20%), total long-term cost (10%), vendor reputation (5%), past district relationship (5%), impact on historically underutilized businesses (5%), and other relevant factors (10%).

The solicitation encourages participation from historically underutilized businesses and requires vendors to provide three client references, preferably from K-12 educational or government agencies. Vendors must submit certificates of insurance naming NISD as additional insured and comply with federal and state regulations, including EDGAR compliance requirements. While no specific set-aside designations are explicitly stated, the evaluation criteria suggest a preference for diverse vendor participation. The district estimates quantities on Form C but does not guarantee minimum purchase volumes, and invoices will be submitted monthly with itemized service tickets for each campus. Vendors must provide firm, fixed weekly rental costs per unit, clearly stated maximum replacement fees for lost or damaged items, and prepaid freight with inside delivery. Although a specific budget range is not disclosed, the comprehensive scope of services covering multiple school sites suggests a potentially significant contract value for the successful bidder.