NIGP 78583: Presentation Systems Equipment (incl. Presentation Boards and Multi-Image Devices)

NIGP 78583 Presentation Systems Equipment (Including Presentation Boards and Multi-Image Devices) is an Item code under which state and local governments procure audiovisual installation and design services, hybrid meeting room technology, projection and display equipment, and camera systems for collaborative spaces. The issuing-body mix spans city governments, school districts, community colleges, regional planning organizations, state departments, and transit authorities. The City of Salem and Jordan School District have posted recent solicitations; the Boston Region Metropolitan Planning Organization appears twice in the recent record. Work is being solicited as RFPs, RFQs, and IFBs covering equipment procurement, system design and installation, hybrid-meeting integration with platforms such as Microsoft Teams and Zoom, technical training, and extended-warranty arrangements. Representative recent opportunities include the City of Salem's RFP 27-21-IT for audiovisual equipment upgrades at the Jean A. Levesque Community Life Center (proposals due October 6, 2026), requiring hybrid meeting capability in a 40-by-60-foot Great Room with a three-year warranty and completion by June 30, 2027; and the Boston Region Metropolitan Planning Organization's RFQ for AV solutions across multiple collaboration spaces at 60 Temple Place, Boston (quotations due November 4, 2026), requiring assessment, design, and installation of conferencing cameras, monitors, wireless presentation systems, and touch-panel controls with an estimated value not to exceed $110,000.

Recent activity concentrates in Massachusetts, with additional opportunities in Texas (statewide instructional materials catalog discount bid), Arizona (City of Tucson, three-year standardization contract across 100-plus municipal facilities with anticipated $1 million spend), Utah (school district classroom upgrades), and other jurisdictions. Specifications increasingly mandate hybrid-meeting compatibility and integration with commercial videoconferencing platforms. The City of Tucson procurement, issued as RFP No. 230149 in April 2023 with proposals due May 10, 2023, established a three-year contract through the AXIA Cooperative national vehicle with potential nationwide participation, approximately $1 million City spend and $15 million estimated annual cooperative purchasing volume, and Section 3 workforce requirements (25 percent of labor hours by Section 3 Workers, 5 percent by Targeted Section 3 Workers). The Boston MPO's September 2026 opportunity restricts eligibility to vendors on the OFF50 statewide contract for audio and video equipment or the ITC73 statewide contract for hardware and services. Installation, site surveys, testing, commissioning, and training are now standard deliverables; equipment-only procurement is less common than turnkey design-and-installation arrangements.