RFQ - MSP CVES Academy Classroom Audio/Visual Modernization and Upgrades

The Commonwealth of Massachusetts Department of State Police issued a Request for Quotes (RFQ) on March 16, 2026, for audio/visual modernization and upgrades to the Massachusetts State Police Academy Commercial Vehicle Enforcement Section (CVES) Classroom and adjacent conference room. The project encompasses the installation of dual touch displays, two 65-inch articulating arm-mounted displays, two video cameras, two ceiling microphones, one podium microphone, ceiling recessed speakers, a control processor with touch panel, network upgrades, and an instructor desk/rack in the classroom, along with one 75-inch wall-mounted display with wireless presentation capabilities in the conference room. The primary objective is to enhance the CVES's instructional technology capabilities and support virtual and hybrid training delivery through grant funding from the Federal Motor Carrier Safety Administration (FMCSA). Bidders must provide clear and transparent pricing information explaining their cost structure and services, with compensation potentially structured as project-based payment upon completion and acceptance, unit-based rates, or hourly rates with prior department approval. The RFQ response deadline is Friday, April 3, 2026, at 12:00 PM EST, with a mandatory site visit scheduled for Tuesday, March 24, 2026, from 9:00 AM to 12:00 PM at the Massachusetts State Police Academy in New Braintree, Massachusetts. Questions may be submitted through the COMMBUYS platform by Wednesday, March 25, 2026, at 12:00 noon, with responses posted by Friday, March 27, 2026. The estimated contract start date is Friday, April 10, 2026, with a project completion deadline of Wednesday, September 30, 2026.

This RFQ is restricted to qualified vendors currently on the statewide Master Service Agreement OFF50 for Audio, Visual, Multimedia Presentation Equipment, Supplies and Services, meaning only pre-qualified vendors meeting established criteria are eligible to respond. No incumbent vendors or current contractors are identified in the procurement documentation, nor are specific disadvantaged enterprise set-asides mentioned. The project requires integration with existing infrastructure at the Massachusetts State Police Academy in New Braintree, necessitating vendor familiarity with educational institution technology environments and the ability to conduct comprehensive site assessments during the mandatory visit. The contract is funded through Federal Motor Carrier Safety Administration grant funding, which defines the available budget for the project, though no specific award value or budget range is disclosed in the RFQ documentation. Interested vendors should direct inquiries to Karen Henry, Director of Grants, at MSPGrants@pol.state.ma.us or 351-666-0459, for additional information regarding this opportunity.