A/V Upgrades for the EOC

Hudson Valley Community College (HVCC), a State University of New York (SUNY) institution located in Troy, Rensselaer County, is seeking sealed bids for Audio/Video upgrades to its Educational Opportunity Center (EOC) facility at 431 River Street. The procurement encompasses the supply and installation of fourteen 98-inch Viewsonic IFP9851 interactive flat panels, one 86-inch Viewsonic IFP8651 flat panel, fifteen touch panel interactive wall mounts, fifteen Saros Sound Bar 200 powered audio units, fifteen video-sound bar mounts, fifteen Crestron-certified HDMI interface cables, fifteen USB 2.0 single-port extenders, miscellaneous cables and hardware, extended manufacturer warranty coverage for years four and five, complete installation by certified technicians with on-site training, and a two-year customer care agreement providing unlimited technical support. All equipment must be delivered, installed, and on-site training completed by June 30, 2026. Qualified vendors must be authorized distributors of the specified equipment and maintain a local office within 60 miles of the college. A mandatory pre-bid site visit is scheduled for Thursday, April 16, 2026, at 9:30 a.m., requiring confirmation with Jen Cook at 518-273-1900 X2212. Sealed bids must be submitted electronically through the Bonfire system at https://hvcc.bonfirehub.com, in-person, or by mail to Tabitha D'Attilio, Director of Procurement, no later than 2:00 p.m. on Monday, May 4, 2026, with bid opening at 2:15 p.m. the same day. All pricing must be submitted on a provided Excel spreadsheet with FOB Destination terms to HVCC's Central Receiving at 80 Vandenburgh Avenue, Troy, New York 12180. The award will be made to the lowest responsible bidder meeting all specifications, with the successful bidder to be notified within thirty (30) working days after bid opening.

There are no specific set-aside designations or restrictions on organization types mentioned in this procurement, though vendors must demonstrate responsibility and qualify as authorized distributors. Bidders must submit a signed Non-Collusive Bidding Certification, Certificate of Insurance naming HVCC, County of Rensselaer, and State University of New York as additional insureds, equipment brochures or catalogs with model numbers, and preferably references from educational institutions. All contractors and subcontractors must comply with New York State prevailing wage requirements under Section 103-a,b,c, and d of the General Municipal Law (prevailing wage schedule 2026008870), provide New York State residency preference for employees, maintain workers' compensation coverage, and comply with federal and state labor laws including Executive Order No. 11246 regarding equal employment opportunity. No certified check, bid bond, or performance bond is required with initial bid submission, and HVCC is tax-exempt and will not pay taxes. The college reserves the right to reject any and all bids, award to multiple vendors if advantageous, and cancel orders for failure to meet delivery or performance dates. No specific budget range or award value is disclosed in the procurement documents; pricing will be evaluated based on submitted bid proposals for the complete scope of work outlined in the specifications.