IFB -PMD - maintenance of city hall public address system

The City of Boston's Property Management Department (PMD) has issued an Invitation for Bids (IFB) for the maintenance of the City Hall public address system, designated as Event EV00016666. The procurement seeks a qualified contractor to diagnose, troubleshoot, repair, configure, and provide training on the city's analog public access system. A mandatory site visit is scheduled for November 5, 2025, at 10:00 a.m. in the 1st Floor South Elevator Lobby at Boston City Hall, with sealed bids due by 12:00 p.m. on November 20, 2025. Bidders are required to submit a 5% bid bond deposit with their proposal, and the procurement will follow Massachusetts General Laws Chapter 149, sections 44A-44J. Bid specifications will be available starting October 27, 2025, through the City of Boston Supplier Portal at procurement.boston.gov or by email request, with interested vendors able to obtain complete bid details by contacting the PMD Bid Counter at 617-635-4560 or pmdbidinfo@boston.gov.

The solicitation does not explicitly mention specific set-aside designations or restrictions on responding organizations. While no incumbent vendors are directly referenced, the procurement follows standard municipal contracting procedures for infrastructure maintenance. The bid will be awarded by Commissioner Eamon Shelton, with the advertisement published on October 27 and November 3, 2025, indicating a formal public bidding process. No specific budget range or award value is explicitly stated in the available documentation. Potential bidders should carefully review the full bid specifications and be prepared to demonstrate technical expertise in public address system maintenance, configuration, and training. Vendors interested in participating must strictly adhere to the submission requirements, including the mandatory site visit and bid bond submission.