NIGP 60072: Multi-Function Office Machines (Combination of Fax-Copier-Scanner-Printer, etc.)

NIGP 60072 Multi-Function Office Machines (Combination Of Fax-Copier-Scanner-Printer, Etc.), Item tier, covers the procurement of multifunction devices and managed print services that state and local governments deploy across offices, schools, libraries, and specialized facilities. State and local buyers procure equipment purchase, lease, and rental arrangements, often bundled with maintenance contracts, consumables supply, network integration, secure print management software, and managed services models that include per-copy or per-impression pricing. Recent solicitations reveal substantial activity spanning copier and scanner replacement across municipal departments, school district fleet management, library systems modernization, print shop operations, and enterprise-scale managed print programs; vendors compete on total cost of ownership, service response times, integration with Microsoft 365 and Active Directory environments, equipment uptime guarantees, security and compliance features, and technical support depth. Issuing bodies include state purchasing offices, county procurement departments, city governments, independent school districts, special-purpose districts (transit authorities and library systems), and cooperative purchasing consortia. State of California, Collier County (Florida), Cobb County School District (Georgia), Port of Newport (Oregon), Town of Manchester (Connecticut), Tupelo Public School District (Mississippi), Elgin Independent School District (Texas), State of Illinois, State of New Jersey, San Bernardino County (California), and City of Tucson (Arizona) appear as recent active buyers.

Geographic activity spans California, Florida, Georgia, Oregon, Connecticut, Mississippi, Texas, Illinois, New Jersey, and Arizona, with cooperative purchasing vehicles extending reach nationally. Representative recent solicitations include the State of California RFQ# 900-10092026 for RISO printer purchase and maintenance with responses due October 26, 2026; Port of Newport RFQ for multifunction copier replacement across two locations with five-year total cost of ownership evaluation and proposals due October 30, 2026; Town of Manchester RFP 26271 for townwide multifunction devices and managed print services across 30 municipal buildings with lease and purchase options, proposals due October 23, 2026; City of Tucson RFP 260204 for enterprise managed print services supporting 324 multifunction devices and 193 network printers across 107 locations with contract commencement planned for February 2027; Cobb County School District multiple solicitations for Toshiba copier provision and network support (one cancellation noted); and Purchasing Solutions Alliance (PSA) / Brazos Valley Council of Governments nationwide cooperative for printers, copiers, multifunction devices, and fleet management with contract effective June 1, 2026. Region 7 Purchasing Cooperative CM2628 catalog discount bid for copy machines targets $9,378,324 estimated expenditure over October 2026 through October 2028, reflecting substantial volume aggregation. Cooperative purchasing vehicles and state contracts dominate deal structure, with managed services, security integration, and cloud-based print management increasingly central to RFP scope.