NIGP 60072: Multi-Function Office Machines (Combination of Fax-Copier-Scanner-Printer, etc.)

NIGP 60072 Multi-Function Office Machines (Combination of Fax-Copier-Scanner-Printer, Etc.), an Item code, covers state and local government procurement of multifunction devices (MFDs)—equipment combining copying, printing, scanning, and faxing—along with associated maintenance, supplies, and managed print services. Recent opportunities show state and local buyers soliciting both equipment leases and purchases, per-copy service agreements, and managed print solutions that bundle devices, toner, maintenance, and technical support. School districts, counties, cities, and state agencies are the primary issuing bodies, with school districts appearing frequently as repeat buyers seeking fleet leasing arrangements. Representative recent opportunities include the State of Illinois Chief Procurement Office's three-year Xerox copier and printer service agreement (small purchase, proposals due July 17, 2026), Cobb County School District's RFP for Toshiba copiers with maintenance and network support across school locations (proposals due August 4, 2026), and Collin County's IFB for Fujitsu document scanners and Lexmark printers (sealed bids due June 25, 2026). The City of Tucson's managed print services RFP (responses due May 27, 2026) exemplifies larger enterprise solutions, seeking a single vendor to manage approximately 324 multifunction devices and 193 network printers across 107 locations with integrated fleet management, secure printing, and Microsoft 365 compatibility.

Recent activity concentrates in Texas, Florida, Georgia, Illinois, and the Pacific Northwest, with school districts in these states accounting for a significant volume of fleet leasing solicitations. The State of Illinois maintains a long-standing cooperative purchasing vehicle for Xerox multifunction equipment through a Joint Purchase Master Contract extended through July 30, 2027, with approximately $17.1 million spent over 18 months and an estimated $11.4 million renewal value. County governments in Florida (Brevard, Volusia, Collier) and Georgia are active, soliciting cost-per-copy models supporting 150–463 devices per jurisdiction. Purchasing Solutions Alliance (PSA), a nonprofit cooperative serving state and local governments nationwide, solicited printers, copiers, and multifunction devices through an RFP (response deadline May 19, 2026) to establish a three-year contract with options for two one-year extensions, indicating sustained demand across the cooperative purchasing channel. Geographic spread extends to Oregon (PERS mailroom production printer lease, proposals due February 17, 2026), Wisconsin (City of Madison printing and mailing services, proposals due April 3, 2026), Mississippi (Tishomingo County School District cost-per-image printing services, bids due April 8, 2026), and Washington state through Sourcewell cooperative procurement. Set-asides and preferences appear in select jurisdictions—District of Columbia RFQs restrict bidding to District of Columbia Supply Schedule (DCSS) certified suppliers—while Texas local preference discounts (three to five percent) and San Bernardino County's five percent local preference for cost evaluation are common. The code reflects sustained demand for equipment provisioning, maintenance, and managed services under both individual agency procurement and statewide or regional cooperative purchasing agreements.