Multifunction Office Machine Lease RFP2026-01

The Liberty County School System is soliciting bids for a Multifunction Office Machine Lease under RFP 2026-01, which encompasses copier, scanner, printer, and fax equipment along with associated software and related services. The procurement is open to firms authorized to conduct business in the State of Georgia. A mandatory pre-bid conference will be held on January 7, 2026, at 10:00 A.M. at the Central Office located at 200 Bradwell Street, Hinesville, Georgia 31313, with attendance required for all prospective bidders. The bid submission deadline is February 6, 2026, at 10:00 A.M., with bids delivered to the Board of Education at the same address. All questions and clarification requests must be submitted by January 20, 2026, at 4:00 P.M. EST, with answers posted to the district website by January 23, 2026. The advertising period runs from December 19, 2025, through February 6, 2026, and bidders are responsible for ensuring their submissions are time-stamped by BOE personnel prior to the deadline. Additional project documents and information are available on the Liberty County Schools website at https://www.libertyschools.org/apps/jobs/.

The procurement documents do not specify set-aside designations or restrictions limiting participation to particular categories of organizations, nor is there information provided regarding disadvantaged enterprise preferences or compliance requirements. No incumbent vendors, current contractors, or existing technology infrastructure requiring integration is identified in the solicitation materials. Similarly, the procurement notice does not disclose a budget range or estimated award value for the lease agreement. Prospective bidders should direct technical inquiries to Dr. John Ryan at jryan@liberty.k12.ga.us and consult the complete ITB packet and RFP 2026-01 documents available through the Liberty County Schools website for comprehensive details regarding qualifications, evaluation criteria, and specific service requirements.