JPMC Change order - Cooperative Xerox MFD

The State of Illinois Department of Innovation and Technology is executing a change order to extend its Joint Purchase Master Contract (JPMC) with Xerox, Inc. for multi-functional devices, maintenance services, and related supplies through July 30, 2027, with the change order due July 2, 2026.

This is a participation/piggyback cooperative vehicle established through NAPSO and the Unified Procurement Program, available to the State of Illinois and other authorized governmental units and qualified not-for-profit agencies. The original contract, effective October 22, 2024, through July 31, 2026, covers the purchase and lease of digital photocopy, fax, scanner, and printer equipment, along with accessories and supplies on an as-needed basis. Xerox is identified as the only manufacturer capable of supplying large multi-functional copiers with corresponding repair services and the primary supplier of high-volume printers for the State's print shops.

The original contract value was $30,000,000 with no maximum aggregate value limit as an indefinite-quantity contract. Approximately $17,129,562.97 has been spent over the previous 18 months, with an estimated extension value of $11,419,708.65 for the one-year renewal period; this estimated value is not guaranteed or representative of minimum spending requirements. Over the past three years, more than 225 orders have been placed under the contract, demonstrating significant utilization across state agencies. The State of Illinois has maintained a relationship with Xerox since 2016. Revere Consulting Group serves as the Business Equipment Provider vendor. The change order was approved by Agency Purchasing Officer Chris Brinkmeyer on June 11, State Purchasing Officer Joshua Sergent on June 12, Unified Procurement Program Representative Andrew Hennig on June 12, and Chief Procurement Officer Ellen H. Daley on June 15, 2026.