RFP25-007 Copier & Print Services

Lee County, Georgia is seeking proposals for a comprehensive Copier & Print Services contract (RFP25-007) to obtain a county-wide copy and print solution. The procurement aims to install copier and printer equipment across multiple county departments, specifically targeting 16 multi-function printers (MFPs) and one plotter/scanner. Current equipment is manufactured by Toshiba and Canon, and the new contract will run for five years from June 20, 2025, to June 19, 2030, with equipment installation expected to be completed by June 15, 2025. Proposing vendors must provide equipment meeting specific technical requirements, including printing at least 30 pages per minute, having two 500-sheet drawers, and supporting features like color printing, collating, stapling, and scanning. The county will evaluate proposals based on three key criteria: Firm Qualifications and References (30%), Equipment Capabilities (30%), and Cost Proposal (40%). The RFP was posted on March 19, 2025, with proposals due by April 15, 2025, and offers two pricing options: Option 1 (usage with no lease) and Option 2 (usage with 5-year equipment lease).

Proposing vendors must be licensed to do business in Georgia and maintain minimum insurance requirements. The contract requires comprehensive service including installation, network setup, training, and ongoing technical support. While the RFP does not explicitly mention set-aside designations or preferences for disadvantaged enterprises, vendors will need to demonstrate robust qualifications and technical capabilities. The current infrastructure suggests an existing mix of Toshiba and Canon equipment, which will require seamless integration with the new solution. Although a specific budget range is not disclosed, the comprehensive nature of the RFP and the requirement for 17 pieces of advanced printing equipment indicates a potentially significant contract value. Vendors will need to provide detailed proposals that address both the technical specifications and the service requirements across Lee County's various departments and locations.