SWC 209 Vehicles - UPDATED
Closed State & local contract opportunity Posted
- Solicitation number
- Event 32110-13710
- State
- Tennessee
- Responses due
Opportunity facts
Updated .
About this opportunity
The State of Tennessee has issued a comprehensive Invitation to Bid (ITB) for Statewide Vehicle Contract (SWC 209), seeking to procure fleet vehicles for state agencies, local governmental entities, and authorized users for the 2026 model year. The solicitation covers an extensive range of vehicles from multiple manufacturers, including Buick, GMC, Toyota, Ford, International, CDJR, Chevrolet, Nissan, and others, with vehicles spanning categories such as sedans, SUVs, trucks, vans, police interceptors, and alternative fuel vehicles. Bidders must submit detailed pricing information, including Draft/MSRP and state-discounted fleet pricing, with a fixed one-year contract term. The state plans to award up to four separate contracts to the lowest responsive and responsible dealers per manufacturer, with bids due by 1:00 PM CT on September 22, 2025, through the Edison procurement system. Evaluation criteria will focus on the dealer's one-year fixed fleet pricing, and bidders are required to complete comprehensive bid workbooks, provide electronic vehicle brochures, and specification sheets. A pre-response conference is scheduled for August 11, 2025, at 3:00 PM via Teams call, with written questions due by September 11, 2025, at 4:00 PM.
Authorized users for this procurement include all Tennessee State governmental entities, local governmental agencies, the University of Tennessee system, Tennessee Board of Regents system, state university boards, and specific nonprofit institutions. Contractors must have a minimum of five years of verified fleet purchase experience and the ability to perform service and maintenance on vehicles. The state estimates total purchases during the contract term at $70 million, with the contract effective from September 15, 2025, and extending for 33 months, with a potential extension up to 180 days. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the solicitation emphasizes non-discrimination and requires dealers to provide manufacturer certification letters and sales tax registration documentation. Pricing can be adjusted through a Memorandum of Understanding, with potential price increases limited to 10% and applicable to all customers. The state reserves the right to install optional original equipment manufacturer (OEM) or aftermarket equipment and can obtain quotes from the contractor or third-party providers. Contractors must work directly with agencies to customize vehicle specifications within the established framework of the procurement.
Opportunity text
4 versions
Update #4 · Latest ·
This is a State of Tennessee Invitation to Bid (ITB) for Buick vehicles, specifically Event #32110-13710, targeting the procurement of 2026/2027 model year fleet vehicles. The solicitation seeks bids for multiple Buick vehicle models, with bids due by 1:00 PM CT on September 22, 2025, through the Edison procurement system. The state intends to award up to four separate contracts to the lowest responsive and responsible dealers, with bidders required to submit pricing for all lines in the workbook, including complete model descriptions and accompanying vehicle brochures and specification sheets. The pricing structure involves submitting both Draft/MSRP and state-discounted fleet pricing for a one-year fixed term, with specific models including the Buick Encore GX in both Front-Wheel Drive (FWD) and All-Wheel Drive (AWD) Preferred trims. The evaluation criteria will focus on the dealer's one-year fixed fleet pricing per manufacturer, with the state reserving the right to not award any line items. Bidders must provide comprehensive company and contact information, including headquarters and regional addresses, and complete all highlighted green cells in the bid workbook. The procurement appears to be a competitive solicitation designed to establish a comprehensive vehicle supply contract for the State of Tennessee's fleet requirements.
Update #3 ·
The document is a State of Tennessee Invitation to Bid (ITB) for Buick fleet vehicles, specifically Event #32110-13710, targeting 2026/2027 model year procurement. The solicitation seeks bids for Buick vehicle models, with proposals due by 1:00 PM CT on September 22, 2025, through the Edison procurement system. The state intends to award up to four separate contracts to the lowest responsive and responsible dealers, with bidders required to submit comprehensive pricing for all lines in the workbook, including complete model descriptions, vehicle brochures, and specification sheets. Specific models include the Buick Encore GX in both Front-Wheel Drive (FWD) and All-Wheel Drive (AWD) Preferred trims, with a one-year fixed pricing structure. The pricing methodology requires dealers to submit both Draft/MSRP and state-discounted fleet pricing, with evaluation criteria focused on the one-year fixed fleet pricing per manufacturer.
Update #2 ·
The Invitation to Bid covers the procurement of 2026 model year vehicles, including police pursuit vehicles, SUVs, trucks, vans, and other fleet vehicles for state and local government use in Tennessee. The contract will be effective from September 15, 2025 for 33 months, with a potential 180-day extension. The state estimates total purchases during the contract term at $70 million and plans to award up to four separate contracts to the lowest responsive and responsible dealers per manufacturer. Bidders must submit detailed pricing information, including Draft/MSRP and state-discounted fleet pricing for a one-year fixed term, and provide electronic vehicle brochures and specification sheets.
Update #1 ·
This is a State of Tennessee Invitation to Bid (ITB) for Buick vehicles, specifically Event #32110-13710, targeting the procurement of 2026/2027 model year fleet vehicles. The solicitation seeks bids for multiple Buick vehicle models, with bids due by 1:00 PM CT on September 22, 2025, through the Edison procurement system. The state intends to award up to four separate contracts to the lowest responsive and responsible dealers, with bidders required to submit pricing for all lines in the workbook, including complete model descriptions and accompanying vehicle brochures and specification sheets. The pricing structure involves submitting both Draft/MSRP and state-discounted fleet pricing for a one-year fixed term, with specific models including the Buick Encore GX in both Front-Wheel Drive (FWD) and All-Wheel Drive (AWD) Preferred trims. The evaluation criteria will focus on the dealer's one-year fixed fleet pricing per manufacturer, with the state reserving the right to not award any line items. Bidders must provide comprehensive company and contact information, including headquarters and regional addresses, and complete all highlighted green cells in the bid workbook.
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