Attachment_A-Toyota__Bid_V2.xlsx

The document is a State of Tennessee Invitation to Bid (ITB) for a Statewide Vehicle Contract (SWC 209) focused on Toyota vehicles for the 2026 model year, specifically Event #32110-13710. The solicitation seeks bids for a comprehensive fleet vehicle procurement covering multiple vehicle categories including sedans (Corolla, Camry), SUVs (BZ4X, Corolla Cross, Grand Highlander, Sequoia), and trucks (Tundra in various configurations). Bids are due by 1:00 PM CT on September 24, 2025, through the Edison procurement system, with the state planning to award up to four separate contracts to the lowest responsive and responsible dealers. The contract term is set for 33 months, effective September 15, 2025, with a potential 180-day extension, and the state estimates total purchases during the contract term at $70 million.

The pricing structure requires bidders to submit both Draft/MSRP and state-discounted fleet pricing for a one-year fixed term, with dealers required to provide complete model descriptions, electronic vehicle brochures, and specification sheets. Authorized users include Tennessee state governmental entities, local governmental agencies, the University of Tennessee system, Tennessee Board of Regents system, and specific nonprofit institutions. Contractors must have a minimum of five years of verified fleet purchase experience and the ability to perform service and maintenance on vehicles. The state reserves the right to install optional original equipment manufacturer (OEM) or aftermarket equipment and can obtain quotes from the contractor or third-party providers, with potential price adjustments limited to 10% and applicable to all customers.