Copy_of_SWC209_Qtr_Report.xlsx

The file is a quarterly report (Copy_of_SWC209_Qtr_Report.xlsx) related to the State of Tennessee's Statewide Vehicle Contract (SWC 209), an Invitation to Bid (ITB) for procuring 2026 model year fleet vehicles for state agencies, local governmental entities, and authorized users. The solicitation covers an extensive range of vehicles from multiple manufacturers including Buick, GMC, Toyota, Ford, International, CDJR, Chevrolet, Nissan, and others, spanning categories such as sedans, SUVs, trucks, vans, police interceptors, and alternative fuel vehicles. Bids are due by 1:00 PM CT on September 22, 2025, through the Edison procurement system, with a pre-response conference scheduled for August 11, 2025, at 3:00 PM via Teams call. The contract will be effective from September 15, 2025, for 33 months, with a potential 180-day extension, and the state plans to award up to four separate contracts to the lowest responsive and responsible dealers per manufacturer.

The state estimates total purchases during the contract term at $70 million, with pricing structured to include both Draft/MSRP and state-discounted fleet pricing for a one-year fixed term. Authorized users include Tennessee State governmental entities, local governmental agencies, the University of Tennessee system, Tennessee Board of Regents system, state university boards, and specific nonprofit institutions. Contractors must have a minimum of five years of verified fleet purchase experience and the ability to perform service and maintenance on vehicles. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the solicitation emphasizes non-discrimination. Pricing can be adjusted through a Memorandum of Understanding, with potential price increases limited to 10% and applicable to all customers. The state reserves the right to install optional OEM or aftermarket equipment and can obtain quotes from the contractor or third-party providers.