SWC_209_Vehicles.pdf
PDF 59 KB Posted
- Attached to
- SWC 209 Vehicles - UPDATED
- Solicitation number
- Event 32110-13710
- Issued by
- Tennessee
About this file
This is a Request for Bid (RFx) document from the Tennessee State General Services - Central Procurement Office for SWC 209 Vehicles, with bid event number 32110-0000013710. The solicitation is open to Tennessee State Agencies and Authorized Users, which includes state governmental entities, local governmental agencies, university systems, and certain nonprofit institutions. The bid is for vehicle procurement, with bids due on September 22, 2025, by 1:00 PM CDT. The event allows bidders to submit proposals for vehicle purchases, with the state seeking to establish a source or sources of supply for various state agencies.
The bid requires vendors to submit detailed documentation, including manufacturer fleet certification letters, Department of Revenue registration, and compliance with various state requirements. Bidders must use Internet Explorer or Firefox to access the Supplier Portal and are advised to confirm pricing and availability with manufacturers. The contract will be available to a broad range of authorized users, including all Tennessee State governmental entities, local agencies, university system boards, and certain nonprofit organizations. Vendors must provide comprehensive information about their company, including contact details, tax registration, and potential legal disclosures, and must affirm non-discrimination practices in their submission.
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Text version
Event Description VERSION 2-PLEASE REVIEW UPDATED VEHICLE SPECS, BID SHEETS, SECOND Q&A, GENERAL SPECS, T&C'S, AND
OTHER DOCUMENTS FOR REVISIONS.
ALL BIDS ARE DUE ON SEPTEMBER 22, 2025, BY 1:00PM.
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments f< or any possible changes. Also confirm pricing and availability of all models bid with the manufacturer.
NOTE: Internet Explorer and Firefox are the recommended browsers to access the Supplier Portal and bid on events. Google Chrome is not supported and should not be used. Need help with EDISON?
Call the Edison HELP Desk at 866-376-0104 or 615-741-4357
Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Agency Contact: Mike Neely (615) 741-5971 Michael.T.Neely@tn.gov
Supplier Portal link: http://www.edison.tn.gov (Maintain supplier information)
Central Procurement Office Website: https://www.tn.gov/generalservices/procurement
If the Review and bid on this event link included in the e-mail notification does not work, please go to:
https://sso.edison.tn.gov/psp/paprd/SUPPLIER/SUPP/h/?tab=PAPP_GUEST
Log in with your vendor ID and password in order to search bid opportunities.
NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-43
General Questions Question UOM Best Worst Response What is the Brand/Model you are Bidding?
Required: Yes Mandatory Response:No
Response Comments
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: General Services - CPO
312 ROSA L PARKS AVE
3rd Floor
NASHVILLE TN 37243
United States
Contact: Michael Neely Phone: 615/741-5971 Email: michael.t.neely@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013710 Sell RFx 1 Event Round Version 1 2 Event Name SWC 209 Vehicles Start Time Finish Time
09/09/2025 11:00:00 CDT 09/22/2025 13:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Question UOM Best Worst Response
Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Response Comments
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud.
Required: Yes Mandatory Response:No
Response Comments
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: General Services - CPO
312 ROSA L PARKS AVE
3rd Floor
NASHVILLE TN 37243
United States
Contact: Michael Neely Phone: 615/741-5971 Email: michael.t.neely@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013710 Sell RFx 2 Event Round Version 1 2 Event Name SWC 209 Vehicles Start Time Finish Time
09/09/2025 11:00:00 CDT 09/22/2025 13:00:00 CDT
transactions (federal, state, or local) terminated for cause or default.
Required:Yes Mandatory Response:No
Response Comments
How many days after receipt of purchase order will it take to deliver item(s)?
Required: Yes Mandatory Response:No
Response Comments
A link to the Central Procurement Office's surveying tool is included in the Event Attachments. We ask that you take a few short minutes to complete this survey.
The purpose of this survey is to strengthen procurement processes of the Central Procurement Office (CPO) by capturing Vendor/Bidder assessments of, and actionable comments on, the process put in place by the Central Procurement Office. Your responses will remain anonymous, and will have no bearing or consideration in the awarding of this procurement.
Required: No Mandatory Response:No
Response Comments
The purpose of this Invitation to Bid is to establish a source or sources of supply for all Tennessee State Agencies and Authorized Users.
Tennessee State Agencies refers to the various departments, institutions, boards, commissions, and agencies of the executive branch of government of the State of Tennessee with exceptions as addressed in Tenn. Comp. R. & Regs. 0690-03-01-.01. The Contractor shall provide all goods or services and deliverables as required by this Contract to all Tennessee State Agencies.
Authorized Users are those entities that are authorized to purchase off of Statewide Contracts and include the following:
a) all Tennessee State governmental entities (this includes the legislative branch; judicial branch; and, commissions and boards of the State outside of the executive branch of government);
b) Tennessee local governmental agencies;
c) the board of trustees of the University of Tennessee system, the Tennessee board of regents system, or the
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: General Services - CPO
312 ROSA L PARKS AVE
3rd Floor
NASHVILLE TN 37243
United States
Contact: Michael Neely Phone: 615/741-5971 Email: michael.t.neely@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013710 Sell RFx 3 Event Round Version 1 2 Event Name SWC 209 Vehicles Start Time Finish Time
09/09/2025 11:00:00 CDT 09/22/2025 13:00:00 CDT
State university boards;
d) any private nonprofit institution of higher education chartered in Tennessee; and,
e) any corporation which is exempted from taxation under 26 U.S.C. Section 501(c)(3), as amended, and which contracts with the Department of Mental Health and Substance Abuse Services or the Department of Intellectual and Developmental Disabilities to provide services to the public (Tenn. Code Ann. § 33-2-1001).
Any contracts awarded from this Invitation to Bid shall be made available to Authorized Users in addition to Tennessee State Agencies, unless a letter is attached to this Invitation to Bid, requesting that the contract is only available for use by Tennessee State Agencies.
NOTE: To request that any resulting contract be available only to Tennessee State Agencies, enter No and attach an exemption request letter addressed to the Central Procurement Office.
Required:Yes Mandatory Response:No
Response Comments
The respondent shall indicate the standard warranty period.
List the Standard Warranty Period:
Required: Yes Mandatory Response:No
Response Comments
Attach General /Eval model bid sheet
Required: Yes Mandatory Response:No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: General Services - CPO
312 ROSA L PARKS AVE
3rd Floor
NASHVILLE TN 37243
United States
Contact: Michael Neely Phone: 615/741-5971 Email: michael.t.neely@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013710 Sell RFx 4 Event Round Version 1 2 Event Name SWC 209 Vehicles Start Time Finish Time
09/09/2025 11:00:00 CDT 09/22/2025 13:00:00 CDT
Question UOM Best Worst Response
Attach the Manufacturer's fleet certification letter listed in the attachments. The Manufacturer's rep must fill out this form.
Required: Yes Mandatory Response:No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html
Required: Yes Mandatory Response:No
Response Comments
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: General Services - CPO
312 ROSA L PARKS AVE
3rd Floor
NASHVILLE TN 37243
United States
Contact: Michael Neely Phone: 615/741-5971 Email: michael.t.neely@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013710 Sell RFx 5 Event Round Version 1 2 Event Name SWC 209 Vehicles Start Time Finish Time
09/09/2025 11:00:00 CDT 09/22/2025 13:00:00 CDT
Line Details Line: 1 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No
Description: Please attach Eval & General Bid Sheets
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: General Services - CPO
312 ROSA L PARKS AVE
3rd Floor
NASHVILLE TN 37243
United States
Contact: Michael Neely Phone: 615/741-5971 Email: michael.t.neely@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013710 Sell RFx 6 Event Round Version 1 2 Event Name SWC 209 Vehicles Start Time Finish Time
09/09/2025 11:00:00 CDT 09/22/2025 13:00:00 CDT
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: General Services - CPO
312 ROSA L PARKS AVE
3rd Floor
NASHVILLE TN 37243
United States
Contact: Michael Neely Phone: 615/741-5971 Email: michael.t.neely@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013710 Sell RFx 7 Event Round Version 1 2 Event Name SWC 209 Vehicles Start Time Finish Time
09/09/2025 11:00:00 CDT 09/22/2025 13:00:00 CDT
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: Each Description: Please attach Eval & General Bid Sheets
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 09/27/2025 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: General Services - CPO
312 ROSA L PARKS AVE
3rd Floor
NASHVILLE TN 37243
United States
Contact: Michael Neely Phone: 615/741-5971 Email: michael.t.neely@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013710 Sell RFx 8 Event Round Version 1 2 Event Name SWC 209 Vehicles Start Time Finish Time
09/09/2025 11:00:00 CDT 09/22/2025 13:00:00 CDT
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: General Services - CPO
312 ROSA L PARKS AVE
3rd Floor
NASHVILLE TN 37243
United States
Contact: Michael Neely Phone: 615/741-5971 Email: michael.t.neely@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013710 Sell RFx 9 Event Round Version 1 2 Event Name SWC 209 Vehicles Start Time Finish Time
09/09/2025 11:00:00 CDT 09/22/2025 13:00:00 CDT
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