Copy_of_SWC209_Qtr_Report.xlsx

The file is a quarterly reporting spreadsheet (Copy_of_SWC209_Qtr_Report.xlsx) related to the State of Tennessee's Statewide Vehicle Contract (SWC 209), which is an Invitation to Bid (ITB) for procuring 2026 model year fleet vehicles for state agencies, local governmental entities, and authorized users. The procurement covers an extensive range of vehicles from multiple manufacturers, including Buick, GMC, Toyota, Ford, International, CDJR, Chevrolet, Nissan, and others, spanning categories such as sedans, SUVs, trucks, vans, police interceptors, and alternative fuel vehicles. The solicitation seeks bids due by 1:00 PM CT on September 22, 2025, through the Edison procurement system, with the state planning to award up to four separate contracts to the lowest responsive and responsible dealers per manufacturer. The contract will be effective from September 15, 2025, for 33 months, with a potential 180-day extension, and a pre-response conference scheduled for August 11, 2025, at 3:00 PM via Teams call.

The state estimates total purchases during the contract term at $70 million, with pricing methodology requiring dealers to submit both Draft/MSRP and state-discounted fleet pricing for a one-year fixed term. Authorized users include all Tennessee State governmental entities, local governmental agencies, the University of Tennessee system, Tennessee Board of Regents system, state university boards, and specific nonprofit institutions. Contractors must have a minimum of five years of verified fleet purchase experience and the ability to perform service and maintenance on vehicles. Pricing can be adjusted through a Memorandum of Understanding, with potential price increases limited to 10% and applicable to all customers. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the solicitation emphasizes non-discrimination and requires dealers to provide manufacturer certification letters and sales tax registration documentation.