Attachment_A-Ford_Bid_V2.xlsx

This document is a bid workbook for the State of Tennessee's Invitation to Bid (ITB) for Event #32110-13710, specifically focused on Ford vehicles for the 2026 model year fleet procurement. The solicitation seeks bids for a comprehensive range of Ford vehicles including police interceptors, SUVs, trucks, vans, and electric vehicles such as the F-150 Lightning and E-Transit. Bids are due by 1:00 PM CT on September 24, 2025, through the Edison procurement system, with the state planning to award up to four separate contracts to the lowest responsive and responsible dealers per manufacturer. The contract is set to be effective from September 15, 2025, for a 33-month term with a potential 180-day extension, and the state estimates total purchases during the contract term at $70 million.

The bid requires dealers to submit detailed pricing information, including Draft/MSRP and state-discounted fleet pricing for a one-year fixed term, with bidders mandated to complete all cells in the workbook and provide electronic vehicle brochures and specification sheets. Pricing can be adjusted through a Memorandum of Understanding, with potential price increases limited to 10% and applicable to all customers. The state reserves the right to not award any line items and will evaluate bids based on the dealer's one-year fixed fleet pricing per manufacturer. Authorized users include Tennessee state governmental entities, local governmental agencies, university systems, and specific nonprofit institutions, with contractors required to have a minimum of five years of verified fleet purchase experience and the ability to perform service and maintenance on vehicles.