Road Construction Emulsions Prime & Tack (Bid Discount) Re-Bid

The City of Tampa Mobility Department is seeking qualified vendors for a road construction emulsions prime and tack coat services contract through Bid No. 25-P-00405. The procurement is structured across three divisions: materials only, furnish and install trackless tack, and minimum work order tacking projects. Total anticipated quantities include 100,000 gallons of emulsified asphalt, 5,000 gallons of cutback asphalt, 5,000 gallons of P-MS emulsion, and 50,000 gallons of trackless tack. Vendors must comply with Florida Department of Transportation Standard Specifications and supply roadway materials within a 15-mile radius of 3802 E. 26th Ave. Tampa. The bid opening is scheduled for Tuesday, November 18, 2025, at 3:00 pm, with a pre-bid meeting on Tuesday, November 4, 2025, at 12:00 pm. The contract period is one year with potential renewal options for three additional one-year periods. Evaluation criteria will focus on lowest responsive and responsible bidder, with vendors required to submit comprehensive documentation including business licensing, references, DMI forms, and a Bidder's Affidavit.

The solicitation includes a Small Local Business Enterprise (SLBE) participation provision, offering a 5% bid discount (up to $10,000) for City of Tampa certified SLBE companies. The bid is specifically targeted at local and small businesses, with a detailed SLBE Contact List provided containing 18 certified local businesses. Insurance requirements are stringent, mandating Commercial General Liability, Automobile Liability, Worker's Compensation, and Excess Liability Insurance. The estimated contract value is approximately $600,000, with the City reserving the right to award to multiple vendors or by individual divisions. Underutilized Women and Minority Business Enterprises (U-WMBEs) are also eligible for a bid discount of up to $20,000, with preference given to Black-Owned, Asian-Owned, and Native American-Owned firms. The procurement appears to have faced challenges in previous bid attempts, with no responses received from initial outreach, indicating potential market difficulties in finding qualified vendors for these specialized roadway emulsion services.