Insurance_for_Road_construction_emulsions_prime_tack_bid_discount-2025-08-04-16-26-01_docx_(2).msg

This is an email chain regarding insurance requirements for a City of Tampa Mobility Department procurement for road construction emulsions prime and tack coat services (Bid No. 25-P-00405). The City of Tampa is seeking qualified vendors to supply and apply prime coat and tack coat materials for roadway repair and improvement projects in compliance with Florida Department of Transportation specifications. The procurement is structured across three divisions: materials only, furnish and install trackless tack, and minimum work order tacking projects. Total anticipated quantities include 100,000 gallons of emulsified asphalt, 5,000 gallons of cutback asphalt, 5,000 gallons of P-MS emulsion, and 50,000 gallons of trackless tack. Materials must be supplied within a 15-mile radius of 3802 E. 26th Ave, Tampa. A pre-bid meeting is scheduled for Tuesday, November 4, 2025, at 12:00 pm, with bid opening on Tuesday, November 18, 2025, at 3:00 pm. The contract term is one year with potential renewal options for three additional one-year periods.

The estimated contract value is approximately $600,000, with the City reserving the right to award to multiple vendors or by individual division. The procurement includes a Small Local Business Enterprise (SLBE) bid discount of up to $10,000 (5%) for City of Tampa certified SLBE companies, and an Underutilized Women and Minority Business Enterprises (U-WMBEs) bid discount of up to $20,000 with preference for Black-Owned, Asian-Owned, and Native American-Owned firms. Evaluation will focus on lowest responsive and responsible bidder. Insurance requirements mandated by the City of Tampa Human Resources department include Commercial General Liability, Automobile Liability, Worker's Compensation, and Excess Liability Insurance if applicable. Vendors must submit comprehensive documentation including business licensing, references, DMI forms, and a Bidder's Affidavit. The previous bid attempt received no responses, indicating potential market challenges in securing qualified vendors for these specialized roadway emulsion services.