RE__Emulsion_bid.msg

This is an email correspondence related to a road construction emulsions prime and tack coat services procurement by the City of Tampa Mobility Department for Bid No. 25-P-00405. The City seeks qualified vendors to supply and apply prime coat and tack coat materials for roadway repair and improvement projects in compliance with Florida Department of Transportation Standard Specifications. The procurement encompasses three divisions: materials only, furnish and install trackless tack, and minimum work order tacking projects, with total anticipated quantities of 100,000 gallons of emulsified asphalt, 5,000 gallons of cutback asphalt, 5,000 gallons of P-MS emulsion, and 50,000 gallons of trackless tack. Materials must be supplied within a 15-mile radius of 3802 E. 26th Avenue, Tampa. The pre-bid meeting is scheduled for Tuesday, November 4, 2025, at 12:00 pm, with bid opening on Tuesday, November 18, 2025, at 3:00 pm. The contract period is one year with three additional one-year renewal options. The email indicates that Associated Asphalt failed to submit a bid in the previous solicitation attempt, and City staff are attempting to contact vendors to encourage participation.

The estimated contract value is approximately $600,000. The City reserves the right to award to multiple vendors or by individual division. Evaluation will be based on the lowest responsive and responsible bidder. The procurement includes a Small Local Business Enterprise (SLBE) bid discount of 5% (up to $10,000) for City of Tampa certified SLBE companies, with a detailed list of 18 certified local businesses provided. Underutilized Women and Minority Business Enterprises (U-WMBEs) are eligible for bid discounts up to $20,000, with preference given to Black-Owned, Asian-Owned, and Native American-Owned firms. Vendors must provide comprehensive documentation including business licensing, references, DMI forms, and a Bidder's Affidavit. Insurance requirements include Commercial General Liability, Automobile Liability, Worker's Compensation, and Excess Liability Insurance. The procurement appears to be a re-bid, as initial outreach efforts yielded no responses, indicating market challenges in securing qualified vendors for specialized roadway emulsion services.