RFP 26035 ACCGov Dental Benefits

The Unified Government of Athens-Clarke County is issuing Request for Proposal (RFP) 26035 to procure fully insured dental benefits coverage for the 2027 plan year. The procurement seeks competitive proposals from responsible vendors to provide comprehensive dental insurance coverage and benefit management services for approximately 1,500 benefit-eligible employees and 800 retirees, including full-time employees, long-term disability recipients, COBRA participants, and retirees of all ages, along with eligible dependents consisting of legal spouses, domestic partners, and children up to age 26. Bidders must submit fully insured, four-tier premium rates (EE, EE+SP, EE+CH, EE+FAM) for the 2027 plan year, complete claims repricing using provided Cigna data, conduct network disruption analysis, and generate a GeoAccess report. The evaluation process will be conducted in two phases: Phase 1 assesses technical approach including understanding of requirements, firm experience with public sector organizations, staff qualifications, quality assurance plans, additional services, and references for a total of 80 points, while Phase 2 evaluates pricing for 20 points. Key dates include a question submission deadline of 2:00 P.M. ET on Thursday, April 23, 2026, and a proposal receipt deadline of 2:00 P.M. ET on Thursday, May 14, 2026. Electronic bid submissions are required through OpenGov Procurement, and the selected vendor will enter into an agreement effective January 1, 2027, for an initial 12-month period with guaranteed rates through December 31, 2027, with automatic renewal for four additional one-year terms subject to either party's right of non-renewal upon written notice.

The RFP documents do not specify set-aside designations or restrictions targeting disadvantaged enterprises or particular organization types, indicating this is an open competitive procurement. The RFP references 2024-2026 Cigna dental experience data and current rates, suggesting Cigna is the incumbent vendor whose data must be utilized for claims repricing analysis. Bidders are required to obtain and maintain appropriate insurance coverage including workers compensation, commercial general liability, automobile liability, professional liability, cyber liability, and umbrella liability before commencing work. The broker commission is established at 2.5%, and proposals must remain valid for 120 days from the receipt deadline. While specific budget ranges or award values are not disclosed in the available documentation, the scope of services covering approximately 2,300 covered lives suggests a contract of material value. All proposals must include mandatory forms including a proposal form, addenda acknowledgement, Georgia Security and Immigration Compliance affidavit, and the ACCGov Dental Provider Questionnaire for both non-pricing and pricing sections, with pricing worksheets submitted separately through the OpenGov Procurement website.