Reverse osmosis, degasification and ION exchange system support services

The City of Pasadena Water & Power Department is soliciting qualified vendors to provide Reverse Osmosis, Degasification and Ion Exchange System Support Services at the Glenarm Power Plant located at 85 E. State Street, Pasadena, California 91105. This is a competitive sealed bid procurement seeking a vendor with specialized subject matter expertise in water purification technologies to support the facility's production of approximately 8 million gallons of demineralized and deionized water annually for electric power generation. The scope of services includes bi-monthly preventative maintenance visits, emergency and maintenance service calls, supply of reverse osmosis pre-treatment chemicals and powdered resin, offsite cleaning of reverse osmosis and gas transfer membranes, provision and maintenance of ion exchange tanks or equivalent, and technical assistance. Bidders must submit pricing for 16 line items covering mixed bed deionizer tanks, bi-weekly service visits, chemicals, powdered resin, cartridge filters, offsite membrane cleaning, and maintenance and emergency service calls through the City's eProcurement Portal. The initial contract term is three years from the date of execution with no optional extension periods. The pre-bid meeting is non-mandatory and scheduled for February 11, 2026 at 8:30 a.m.; questions must be submitted by February 19, 2026 at 3:00 p.m.; and sealed bids are due by 2:00 p.m. on Friday, February 27, 2026. Contract award will be made to the lowest responsive and responsible bidder based on the Grand Total Price submitted, with bids remaining open for a minimum of 180 calendar days from the date of opening.

Respondents must comply with the City of Pasadena Living Wage Ordinance (applicable when contract total exceeds $25,000), Pasadena minimum wage requirements, Equal Employment Opportunity provisions, and obtain a Pasadena Business License if performing services within the City. A bid bond in the amount of five percent of the total bid price is required, along with 100% performance bonds and 100% labor and materials bonds. Successful bidders must submit proof of required insurance prior to contract award and a completed IRS Form W-9 within 10 calendar days of notification. All contractors must comply with Industrial Wastewater Discharge Permit No. 005171 for system discharge to the sewer and submit a completed Unique Entity ID (UEI) from SAM.gov with their bid package. Required forms include a Vendor Questionnaire, Project Workforce Utilization forms, Declaration of Non-Collusion, Relevant Experience Form documenting five previous similar projects, Federal Required Certification pursuant to 44 C.F.R. Part 18, and a completed Department of Information Technology Technical Questionnaire. The existing infrastructure at the Glenarm Power Plant includes reverse osmosis systems, degasification equipment utilizing Liqui-Cel Membrane Contactors by 3M, ion exchange systems, and chemical injection systems for which technical drawings and operational data monitoring templates are provided to all bidders. No budget range or award value is specified in the solicitation documents, though an Industrial Wastewater Discharge Permit references an amount of $18,000. No set-asides for disadvantaged enterprises or specific restrictions on organization types are identified in the available procurement documents.