Emergency FEMA TC Summary

This file is a solicitation document from the City of Pasadena Water & Power Department in California for Reverse Osmosis, Degasification and Ion Exchange System Support Services at the Glenarm Power Plant located at 85 E. State Street, Pasadena, California. The City seeks a qualified vendor with specialized expertise in water purification technologies to support the facility's production of approximately 8 million gallons of demineralized and deionized water annually for electric power generation. The scope of services includes bi-monthly preventative maintenance visits, emergency and maintenance service calls, supply of reverse osmosis pre-treatment chemicals and powdered resin, offsite cleaning of reverse osmosis and gas transfer membranes, provision and maintenance of ion exchange tanks or equivalent, and technical assistance. Bidders must submit pricing for 16 line items covering mixed bed deionizer tanks, bi-weekly service visits, chemicals, powdered resin, cartridge filters, offsite membrane cleaning, and maintenance and emergency service calls. The non-mandatory pre-bid meeting is scheduled for February 11, 2026 at 8:30 a.m.; questions must be submitted by February 19, 2026 at 3:00 p.m.; and sealed bids are due by 2:00 p.m. on Friday, February 27, 2026. The initial contract term is three years from the date of execution with no optional extension periods. Contract award will be made to the lowest responsive and responsible bidder based on the Grand Total Price submitted.

Respondents must comply with the City of Pasadena Living Wage Ordinance (applicable when contract total exceeds $25,000), Pasadena minimum wage requirements, Equal Employment Opportunity provisions, and obtain a Pasadena Business License if performing services within the City. A bid bond in the amount of five percent of the total bid price is required, along with 100% performance bonds and 100% labor and materials bonds. Successful bidders must submit proof of required insurance prior to contract award and a completed IRS Form W-9 within 10 calendar days of notification. All contractors must comply with Industrial Wastewater Discharge Permit No. 005171 for system discharge to the sewer and submit a completed Unique Entity ID (UEI) from SAM.gov with their bid package. Required forms include a Vendor Questionnaire, Project Workforce Utilization forms, Declaration of Non-Collusion, Relevant Experience Form documenting five previous similar projects, Federal Required Certification pursuant to 44 C.F.R. Part 18, and a completed Department of Information Technology Technical Questionnaire. No specific budget range or award value is identified in the solicitation documents, and no set-asides for disadvantaged enterprises or restrictions on organization types are noted.