City_of_Pasadena_IW005171_Permit.pdf

This is an Industrial Wastewater Discharge Permit issued by the City of Pasadena for support services related to water purification systems at the Glenarm Power Plant located at 85 E. State Street, Pasadena, California. The City of Pasadena Water & Power Department is soliciting qualified vendors to provide comprehensive support services for reverse osmosis, degasification, and ion exchange systems that produce approximately 8 million gallons of demineralized and deionized water annually for electric power generation. The scope of work includes bi-monthly preventative maintenance visits, emergency and maintenance service calls, supply of reverse osmosis pre-treatment chemicals and powdered resin, offsite cleaning of reverse osmosis and gas transfer membranes, and provision and maintenance of ion exchange tanks. The solicitation comprises 16 line items with pricing required for mixed bed deionizer tanks, bi-weekly service visits, chemicals, powdered resin, cartridge filters, offsite membrane cleaning, and maintenance and emergency service calls. The non-mandatory pre-bid meeting is scheduled for February 11, 2026 at 8:30 a.m., with questions due by February 19, 2026 at 3:00 p.m., and sealed bids due by 2:00 p.m. on Friday, February 27, 2026. The initial contract term is three years from the date of execution with no optional extension periods.

Contract award will be made to the lowest responsive and responsible bidder based on the Grand Total Price submitted, with bids remaining open for a minimum of 180 calendar days from the date of opening. Bidders must submit a bid bond in the amount of five percent of the total bid price, along with 100% performance bonds and 100% labor and materials bonds. Successful bidders must comply with the City of Pasadena Living Wage Ordinance (applicable when contract total exceeds $25,000), Pasadena minimum wage requirements, Equal Employment Opportunity provisions, and obtain a Pasadena Business License if performing services within the City. The Industrial Wastewater Discharge Permit No. 005171 references an amount of $18,000 and requires compliance for system discharge to the sewer. No budget range or award value is specified in the solicitation documents, and no set-asides for disadvantaged enterprises or specific restrictions on organization types are identified. All contractors must submit proof of required insurance prior to contract award, a completed IRS Form W-9 within 10 calendar days of notification, and a completed Unique Entity ID (UEI) from SAM.gov with their bid package.