RO_Water_Quality_Table.docx

This is a water quality reference document supporting a competitive sealed bid procurement by the City of Pasadena Water & Power Department in California for Reverse Osmosis, Degasification and Ion Exchange System Support Services. The solicitation seeks a qualified vendor to provide specialized support for the Glenarm Power Plant's water treatment infrastructure, which produces approximately 8 million gallons of demineralized and deionized water annually for electric power generation. The scope of services includes bi-monthly preventative maintenance visits, emergency and maintenance service calls, supply of reverse osmosis pre-treatment chemicals and powdered resin, offsite cleaning of reverse osmosis and gas transfer membranes, provision and maintenance of ion exchange tanks, and technical assistance across 16 line items. A non-mandatory pre-bid meeting is scheduled for February 11, 2026 at 8:30 a.m., with questions due by February 19, 2026 at 3:00 p.m., and sealed bids due by 2:00 p.m. on February 27, 2026. The initial contract term is three years from the date of execution with no optional renewal periods. Contract award will be made to the lowest responsive and responsible bidder, with bids remaining open for a minimum of 180 calendar days from opening.

No specific budget range or award value is disclosed in the solicitation documents. Bidders must submit a bid bond equal to five percent of the total bid price, along with 100% performance bonds and 100% labor and materials bonds. Successful contractors must comply with the City of Pasadena Living Wage Ordinance (applicable when contract total exceeds $25,000), Pasadena minimum wage requirements, and Equal Employment Opportunity provisions. Additional requirements include obtaining a Pasadena Business License for services performed within the City, submitting proof of required insurance prior to award, completing an IRS Form W-9 within 10 calendar days of notification, and providing a Unique Entity ID from SAM.gov. No set-asides for disadvantaged enterprises or restrictions on organization types are identified in the procurement documents. The existing infrastructure at the Glenarm Power Plant includes reverse osmosis systems, degasification equipment utilizing Liqui-Cel Membrane Contactors by 3M, and ion exchange systems, with technical drawings and operational data monitoring templates provided to all bidders.