RO_Process_Flow_Diagram_(1).pdf

This is a Process Flow Diagram document supporting a competitive sealed bid procurement issued by the City of Pasadena Water & Power Department for Reverse Osmosis, Degasification and Ion Exchange System Support Services at the Glenarm Power Plant in Pasadena, California. The solicitation seeks a qualified vendor with specialized expertise in water purification technologies to support the facility's annual production of approximately 8 million gallons of demineralized and deionized water for electric power generation. Services include bi-monthly preventative maintenance visits, emergency and maintenance service calls, supply of reverse osmosis pre-treatment chemicals and powdered resin, offsite cleaning of reverse osmosis and gas transfer membranes, provision and maintenance of ion exchange tanks, and technical assistance across 16 priced line items. A non-mandatory pre-bid meeting is scheduled for February 11, 2026 at 8:30 a.m., with questions due by February 19, 2026 at 3:00 p.m., and sealed bids due by 2:00 p.m. on February 27, 2026. The contract term is three years from the date of execution with no optional renewal periods.

Contract award will be made to the lowest responsive and responsible bidder based on the Grand Total Price submitted, with bids remaining open for 180 calendar days from opening. Bidders must submit a bid bond equal to five percent of the total bid price, along with 100% performance bonds and 100% labor and materials bonds. The procurement is subject to the City of Pasadena Living Wage Ordinance (applicable when contract exceeds $25,000), Pasadena minimum wage requirements, Equal Employment Opportunity provisions, and requires compliance with Industrial Wastewater Discharge Permit No. 005171 for system discharge to the sewer. Successful bidders must obtain a Pasadena Business License, provide proof of required insurance prior to contract award, submit a completed IRS Form W-9 within 10 calendar days of notification, and provide a Unique Entity ID from SAM.gov. Required submittal documents include a Vendor Questionnaire, Project Workforce Utilization forms, Declaration of Non-Collusion, Relevant Experience Form documenting five previous similar projects, Federal Required Certification pursuant to 44 C.F.R. Part 18, and a completed Department of Information Technology Technical Questionnaire. No budget range or specific award value is identified in the solicitation documents.