Emergency_FEMA_TC.pdf

This is a competitive sealed bid solicitation issued by the City of Pasadena Water & Power Department for Reverse Osmosis, Degasification and Ion Exchange System Support Services at the Glenarm Power Plant in Pasadena, California. The scope of services encompasses bi-monthly preventative maintenance visits, emergency and maintenance service calls, supply of reverse osmosis pre-treatment chemicals and powdered resin, offsite cleaning of reverse osmosis and gas transfer membranes, provision and maintenance of ion exchange tanks, and technical assistance to support the facility's annual production of approximately 8 million gallons of demineralized and deionized water for electric power generation. The solicitation includes 16 line items covering mixed bed deionizer tanks, bi-weekly service visits, chemicals, powdered resin, cartridge filters, offsite membrane cleaning, and maintenance and emergency service calls. A non-mandatory pre-bid meeting is scheduled for February 11, 2026 at 8:30 a.m., with questions due by February 19, 2026 at 3:00 p.m., and sealed bids due by 2:00 p.m. on Friday, February 27, 2026. The initial contract term is three years from the date of execution with no optional extension periods. Award will be made to the lowest responsive and responsible bidder based on the Grand Total Price submitted, with bids remaining open for a minimum of 180 calendar days from the date of opening.

Bidders must submit a bid bond in the amount of five percent of the total bid price, along with 100% performance bonds and 100% labor and materials bonds, and provide proof of required insurance prior to contract award. The City of Pasadena Living Wage Ordinance applies to contracts exceeding $25,000, and all contractors must comply with Pasadena minimum wage requirements, Equal Employment Opportunity provisions, and obtain a Pasadena Business License if performing services within the City. Successful bidders must submit a completed IRS Form W-9 within 10 calendar days of notification and comply with Industrial Wastewater Discharge Permit No. 005171 for system discharge to the sewer. Required bid documents include a Vendor Questionnaire, Project Workforce Utilization forms, Declaration of Non-Collusion, Relevant Experience Form documenting five previous similar projects, Federal Required Certification pursuant to 44 C.F.R. Part 18, completion of a Department of Information Technology Technical Questionnaire, and a Unique Entity ID (UEI) from SAM.gov. The existing infrastructure includes reverse osmosis systems, degasification equipment utilizing Liqui-Cel Membrane Contactors by 3M, ion exchange systems, and chemical injection systems, with technical drawings and operational data monitoring templates provided to all bidders. No budget range or award value is specified in the solicitation documents.