Unique_Entity_ID_(SAM).pdf

This is a Unique Entity Identifier (UEI) form issued by the City of Pasadena, California for submission with competitive sealed bids related to Reverse Osmosis, Degasification and Ion Exchange System Support Services. The solicitation seeks a qualified vendor to provide specialized water purification support services at the Glenarm Power Plant located at 85 E. State Street, Pasadena, California. The scope of work includes bi-monthly preventative maintenance visits, emergency and maintenance service calls, supply of reverse osmosis pre-treatment chemicals and powdered resin, offsite cleaning of reverse osmosis and gas transfer membranes, provision and maintenance of ion exchange tanks, and technical assistance. The facility produces approximately 8 million gallons of demineralized and deionized water annually for electric power generation. A non-mandatory pre-bid meeting is scheduled for February 11, 2026 at 8:30 a.m., with written questions due by February 19, 2026 at 3:00 p.m. Sealed bids are due by 2:00 p.m. on Friday, February 27, 2026. The initial contract term is three years from the date of execution with no optional extension periods. Award will be made to the lowest responsive and responsible bidder based on the Grand Total Price submitted, with bids remaining open for a minimum of 180 calendar days from the date of opening.

Bidders must submit pricing for 16 line items covering mixed bed deionizer tanks, bi-weekly service visits, chemicals, powdered resin, cartridge filters, offsite membrane cleaning, and maintenance and emergency service calls. A bid bond equal to five percent of the total bid price is required, along with 100% performance bonds and 100% labor and materials bonds. Successful bidders must submit proof of required insurance prior to contract award and a completed IRS Form W-9 within 10 calendar days of notification. Respondents must comply with the City of Pasadena Living Wage Ordinance when the contract total exceeds $25,000, Pasadena minimum wage requirements, Equal Employment Opportunity provisions, and obtain a Pasadena Business License if performing services within the City. All contractors must comply with Industrial Wastewater Discharge Permit No. 005171 for system discharge to the sewer. Required submittals include a Vendor Questionnaire, Project Workforce Utilization forms, Declaration of Non-Collusion, Relevant Experience Form documenting five previous similar projects, Federal Required Certification pursuant to 44 C.F.R. Part 18, a completed Department of Information Technology Technical Questionnaire, and a completed UEI from SAM.gov. No budget range or award value is specified in the solicitation documents. No set-asides for disadvantaged enterprises or specific restrictions on organization types are identified.