City_of_Pasadena_IW005171_Permit.pdf

This Industrial Wastewater Discharge Permit, issued by the City of Pasadena, California, documents compliance requirements for the Glenarm Power Plant's water treatment system operations. The City of Pasadena Water & Power Department is soliciting qualified vendors to provide comprehensive Reverse Osmosis, Degasification, and Ion Exchange System Support Services for the facility located at 85 E. State Street, Pasadena, California. The scope of work includes bi-monthly preventative maintenance visits, emergency and maintenance service calls, supply of reverse osmosis pre-treatment chemicals and powdered resin, offsite cleaning of reverse osmosis and gas transfer membranes, and provision and maintenance of ion exchange tanks. The facility produces approximately 8 million gallons of demineralized and deionized water annually for electric power generation. A non-mandatory pre-bid meeting is scheduled for February 11, 2026 at 8:30 a.m., with questions due by February 19, 2026 at 3:00 p.m., and sealed bids due by 2:00 p.m. on Friday, February 27, 2026. The initial contract term is three years from the date of execution with no optional extension periods.

Bidders must submit pricing for 16 line items covering mixed bed deionizer tanks, bi-weekly service visits, chemicals, powdered resin, cartridge filters, offsite membrane cleaning, and maintenance and emergency service calls through the City's eProcurement Portal. Contract award will be made to the lowest responsive and responsible bidder based on the Grand Total Price submitted. A bid bond equal to five percent of the total bid price is required, along with 100% performance bonds and 100% labor and materials bonds. Successful bidders must comply with the City of Pasadena Living Wage Ordinance (applicable when contract total exceeds $25,000), obtain a Pasadena Business License, submit proof of required insurance prior to contract award, and provide a completed IRS Form W-9 within 10 calendar days of notification. All contractors must comply with Industrial Wastewater Discharge Permit No. 005171 for system discharge to the sewer. Required bid package documentation includes a Vendor Questionnaire, Project Workforce Utilization forms, Declaration of Non-Collusion, Relevant Experience Form documenting five previous similar projects, Federal Required Certification pursuant to 44 C.F.R. Part 18, Department of Information Technology Technical Questionnaire, and a Unique Entity ID (UEI) from SAM.gov. No specific budget range or award value is disclosed in the solicitation documents.