IFB 2026-B13 Fairview Road - Hot Mix Overlay

Hays County Purchasing Office in San Marcos, Texas has issued an Invitation for Bid (IFB 2026-B13) for hot mix asphalt paving work on Fairview Road. The procurement encompasses milling 5 inches of existing pavement and replacing it with 5 inches of Type B hot mix asphalt on approximately 1,500 square yards, followed by a 2-inch overlay of Superpave Type D hot mix asphalt on approximately 500 tons. Work scope includes utility locates, repairs to any utilities damaged during milling operations, tack coat application prior to paving, quality assurance and quality control sampling and testing, and post-paving cleanup and traffic control operations. Bidders must submit sealed proposals by June 8, 2026 at 3:00 PM local time, either electronically through BidNet Direct or as physical copies to the Hays County Purchasing Office. A mandatory pre-bid meeting is scheduled for May 27, 2026 at 9:00 AM at the Hays County Transportation Department in Kyle, Texas. Contract award is anticipated for July 2026, with all work required to be completed no later than September 25, 2026. Bidders must submit pricing on a per-square-yard and per-ton basis for all work combined, provide three professional references for similar work completed within the last five years, proof of insurance with specified liability limits, and various statutory certifications regarding debarment status, ethics compliance, and non-discrimination. Work shall comply with current Texas Department of Transportation specifications for Items 341, 344, 351, and Special Specification 3084, with detailed requirements for dense-graded hot-mix asphalt production and placement.

While the procurement documents do not specify formal small business or disadvantaged enterprise set-asides, respondents must demonstrate Historically Underutilized Business (HUB) participation efforts and comply with non-discrimination requirements. A bid bond equal to 5 percent of the total bid amount is required at submission, with performance and payment bonds each equal to 100 percent of the contract price due within ten days of award, along with a maintenance bond running for two years after completion. Liquidated damages of $500 per calendar day apply if work is not substantially completed by September 25, 2026, unless delays qualify as excusable under specified conditions including acts of God or governmental actions. Hays County is exempt from federal excise and state sales tax, so taxes must not be included in bids. No specific incumbent contractor information or existing infrastructure integration requirements are detailed in the solicitation documents. While the exact contract value is not explicitly stated, the project scope of approximately 1,500 square yards of 5-inch milling and replacement plus 500 tons of 2-inch overlay work, combined with associated utility work, traffic control, and quality assurance activities, suggests a moderate-sized contract typical for county-level roadway improvement projects.