ESBD_515554_1780347347892_Addendum 1 - IFB 2026-B13.pdf

ADDENDUM #1

IFB 2026-B13 Fairview Road – Hot Mix Overlay

HAYS COUNTY PURCHASING OFFICE

Stephanie Hunt, CPPB, Purchasing Agent

1901 Dutton Drive, Suite E San Marcos, Texas 78666

512-393-2267 ● purchasing.bids@hayscountytx.gov

June 1, 2026

Please find attached Addendum #1 to IFB 2026-B13 Fairview Road – Hot Mix Overlay. All questions were answered by Hays County staff.

Attached to Addendum 1:

• Questions & Answers

• Attachment A: Updated IFB 2026-B13 Bid Form

• Pre-Bid Meeting Sign-In Sheet

Acknowledgement of receipt of this addendum must be signed and returned with your proposal. Failure to submit this acknowledged addendum with your submission may result in the proposal being deemed non-responsive and removed from consideration.

Signature

Company Name Date mailto:purchasing.bids@hayscountytx.gov

Questions & Answers

Questions:

1. What binder should be used on this project?

• For the PG Binders for the Type B and the Type D Superpave, PG 64-22 is good for both mixes.

2. Will there be a material transfer device (shuttle buggy)?

• A shuttle buggy is not required, but preferred.

3. What is the acceptable amount of RAP (reclaimed asphalt pavement)?

• For Type B, 20% to 25% is acceptable.

• For Type D Superpave, 15% is acceptable.

4. Are we required to pay for testing?

• Yes, testing is part of the contract.

5. What are the work hours?

• 7:00 AM – 7:00 PM.

• Some jobs may require different working hours but those will be established by the

County during the pre-con meeting.

6. On all jobs are you wanting B Mix down each night/day?

• Yes, the roads need to be drivable overnight as there will not be road closures.

7. What are the expectations for manholes?

• Try to match what is already there (Guadalupe-Blanco River Authority).

• The County Transportation Department has been tasked with the maintenance/repairs of manholes in the project area.

• The County will adjust the expectations as needed prior to the NTP being issued.

8. What type of D Mix overlay should be used?

• Superpave for all D Mix overlays.

9. Do any of the projects have ride quality testing on them?

• No.

10. Does the County want the removed road materials?

• No, all milling is to be removed and hauled off by the vendor.

11. Is there a curb out there?

• No.

12. Is this all done with a milling machine?

• Yes

13. Jacobs Well Curve – Vendor Eligibility A few months ago we submitted a bid for the Jacobs Well Curve project, but our proposal was not accepted. We are now an approved TxDOT vendor and would like to confirm that we are eligible to bid this project and that our proposal will be considered.

• This project is not in conjunction with TxDOT, therefore vendors do not need to be pre-qualified by TxDOT.

14. Striping Scope We did not see striping items included in the bid documents. Will pavement markings be issued under a separate contract, or should we anticipate an upcoming addendum?

• The County is currently under contract for roadway striping services, pursuant to IFB 2025-B12 Roadway Striping.

15. RAP Allowance in Surface Mixes Please confirm whether RAP is permitted in the SP TY-D PG 70-22 surface mix and the TY-B PG 64-22 mix per TxDOT specifications for these projects.

• See Question 3.

16. Prime or Tack Coat Requirements Is tack required on all milled areas prior to placement of

TY-B? If so, please provide the required application rate per SY.

• Yes, the exact residual rate per project will be based on surface conditions. Application rate can be adjusted between .04 and .14 Gal residual per SY.

17. Working Hours What are the allowable working hours for each project, including any restrictions related to school zones, noise ordinances, or local traffic control requirements?

• See Question 5.

18. Disposition of Millings Will the millings become county property, and if so, please provide the designated stockpile location. If not, please confirm that the millings become the property of the contractor.

• See Question 10.

19. Temporary Tabs Are temporary tabs required on the TY-B lift and again on the final surface course upon completion?

• Temporary reflective tabs are not required for this project.

20. The above project, and the other six projects advertised for letting on June 8th, are described in the scope for the contractor to handle all the removal, trucking, and installation, but they do not mention supplying the materials. Will the County be supplying the materials?

• No, per Section E. Attachment A: IFB 2026-B13 Bid Form, “Pricing per square yard and ton should include a turn-key install and include all costs of the project.”

• Your bid should be all inclusive.

21. Please provide the PG Oil Type required for the Type B HMAC and Type D Superpave.

• See Question 1.

22. Is the Attachment A Bid Form supposed to say Fairview Road instead of Post Road?

• Yes, please see the attached Updated Bid Form.

23. Hi, I am writing to request the PREBID SIGN IN sheet and/or the PLANHOLDER's LIST for the referenced project.

• Please see the attached pre-bid meeting sign-in sheet.

• We do not download the Planholder list prior to the bid closing as it can change by the second.

24. Are Message Board 7-day advance notices required on each project?

• Yes

25. We’re reporting on several projects from Hays County where the docs show Hays County

Purchasing office as being located at 1901 Dutton Dr., Suite E, San Marcos, TX 78666, but our system has the same address that appears on the County website: 712 S. Stagecoach Trail Ste 1012, San Marcos, TX 78666. Could you please tell me which address is correct?

• The address in the solicitation is our new address effective next week.

26. We’ve also been seeing two different Purchasing emails appear on projects such as purchasing@hayscountytx.gov and the most recent one purchasing.bids@hayscountytx.gov”.

Can you also please verify which is the correct one to use?

• Purchasing.bids@hayscountytx.gov is the new formal procurement email, however the email identified in the procurement document is the one that should be utilized for any communication related to the procurement.

mailto:purchasing@hayscountytx.gov mailto:purchasing.bids@hayscountytx.gov mailto:Purchasing.bids@hayscountytx.gov

Attachment A: IFB 2026-B13 Bid Form Fairview Road – Hot Mix Overlay

All Projects are TXDOT Item 341 Type B and TXDOT Item 344 Type D Hot Mix.

Per Square Yard Bid for project:

• Pricing per square yard and ton should include a turn-key install and include all costs of the project.

• Submit bid pricing as cost per square yard and per ton of all locations combined.

Per Square yard Bid includes Milling 5” Depth, Replacing 5” Type B Mix Roadway Price per Square Yard Estimated Square Yard* Total Job Cost Fairview Road $ 1,500 $

Total Bid of Job $

Per Ton Bid includes 2” Type D Mix Overlay Roadway Price per Ton Estimated Tons* Total Job Cost Fairview Road $ 500 $

Total Bid of Job $

Total Amount of entire bid:

Total amount of entire bid (written out):

*Award will be based on qualifications and total per square yard and tonnage on all projects combined based on estimated square yards and tonnage. Contract payment will be made by square yards and tonnage completed.

Price per square yard and tons to be used if square yardage and tonnage is increased due to miscalculations or if additional work is requested at or near site. Estimated square yards and tonnage shown are for bid purposes only.

The undersigned by his/her signature, represents that he/she is authorized to bind the bidder to fully comply with the terms and conditions of the attached Invitation for Bid, specifications and the amount(s) shown on the accompanying bid sheet(s). By signing below, you have read the entire document and agree to the terms herein.

(Signature of person authorized to sign bid) (Date)

(Printed Name and Title of Signer)