IFB 2026-B12 Creeks Landing - Hot Mix Overlay

Hays County Purchasing Office in San Marcos, Texas, issued Invitation for Bid (IFB) 2026-B12 for hot mix asphalt overlay paving services at Creeks Landing Subdivision. The procurement encompasses a 2-inch hot mix overlay of all streets within the subdivision, including Creeks Landing road (2,219 feet × 28 feet × 2 inches plus a 50-foot radius cul-de-sac) and Joe Robinson Drive (1,837 feet × 26 feet × 2 inches plus a 50-foot radius cul-de-sac), requiring installation of Special Specification 3077 SUPERPAVE MIXTURE Type D Hot Mix asphalt. Contractors must perform milling to a depth of 2 inches at tie-in locations, removal and haul-off of milled materials, site preparation, vacuum/sweep operations prior to tack coat application, paving operations, post-paving cleanup, traffic control and safety operations meeting TxDOT standards, and resident notifications as part of a comprehensive turn-key installation. Bidders must submit pricing on a per-ton basis with estimated tonnage used for award purposes, with actual compensation determined by delivery tickets and tonnage actually placed. Key qualifications include submission of three references from similar-sized customers within the last five years, demonstration of financial resources and proper equipment, current licensing and permits, and proof of workers' compensation, auto liability, and general liability insurance with a minimum $2,000,000 general aggregate coverage. Award will be based on qualifications and the total per-ton bid for all locations combined. Critical deadlines include a mandatory pre-bid meeting on May 27, 2026, at 9:00 a.m. at the Hays County Transportation Department, written questions due May 28, 2026, at 5:00 p.m., and sealed proposals due June 8, 2026, at 2:00 p.m., with all paving operations substantially completed by September 25, 2026. Submissions are accepted either electronically through BidNet Direct with one hard copy within 24 hours or manually with one original and one digital copy on a thumb drive.

The Invitation for Bid does not specify set-aside designations or restrictions based on disadvantaged enterprise status, suggesting the procurement is open to all qualified bidders meeting the stated requirements. No incumbent vendors or current contractors are identified in the procurement documents. The project must comply with all applicable federal, state, and local laws and the Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges (Item 3077), with contractors required to follow comprehensive Quality Assurance/Quality Control requirements including a minimum of three bulk samples and three cores per day of work, job-mix formula development and approval, trial batch production, and certified personnel at specified levels. A 5 percent bid bond is required at submittal, with performance and payment bonds of 100 percent of the contract price due within 10 days of award. Liquidated damages of $500 per calendar day apply for delays beyond the September 25, 2026, completion deadline, although excusable delays are permitted for acts of God, government acts, and causes beyond contractor control. The contract period extends from award in July 2026 through project completion in September 2026, with contract payment made by tonnage completed. While a specific budget or award value is not listed in the procurement documents, bidders can estimate total project costs by multiplying their per-ton rate by the estimated tonnage for all locations combined, with the final contract value dependent on actual tonnage delivered and placed.