Intent to Single Source for eLogger field data acquisition software annual license renewal

This is an Intent to Single Source (ISS) procurement issued by the City of Tampa, Florida, acting on behalf of Hillsborough County, for the annual license renewal of eLogger field data acquisition software under contract number 26-X-00945 within the Solid Waste & Environmental Program Management department. The procurement seeks to renew the specialized digital operations logging tool developed and sold exclusively by eLogger, Inc., which is designed specifically for Waste-to-Energy (WTE) plant personnel to collect real-time field data and record critical equipment readings and operational functions in a structured, easily retrievable format. The software enables seamless integration with existing workflows and supports the facility's daily operational logging and data management functions, allowing management to track plant performance and address operational issues more effectively than previous paper-based methods. Prospective bidders must be authorized manufacturers' distributors or dealers capable of quoting the product and providing warranty service, maintenance, and repairs as needed. The procurement requires successful contractors to maintain comprehensive insurance coverage, including Commercial General Liability ($1M per occurrence/$2M aggregate), Automobile Liability ($500,000–$1M depending on contract value), Worker's Compensation and Employer's Liability coverage, and Cyber Liability Insurance ($2M per occurrence/$2M aggregate), with all policies issued by Florida-admitted insurers carrying A.M. Best ratings of A-:VII or better and naming the City of Tampa as an additional insured. The solicitation was posted on March 13, 2026, with a response deadline of March 18, 2026, and the primary contact is Celeste Gibbons-People, Certified Senior Procurement Analyst, at (813) 274-8834.

This single-source procurement is restricted to eLogger, Inc., as the sole authorized vendor, given the proprietary and specialized nature of the software and its essential, non-duplicable role in the facility's operational functions. The incumbent contractor is eLogger, Inc., which currently provides this software solution and is the only vendor capable of delivering the required deliverables and technical support. No set-asides for disadvantaged enterprises or other restrictions on bidder classifications are noted in the procurement documents. The specific award value or budget range for the annual license renewal is not disclosed in the available documentation; pricing and specific contract terms are to be negotiated as part of the procurement process. Vendors responding to this solicitation must submit documentation confirming their authorization to distribute and support eLogger products and their ability to provide the full scope of requested goods and services, including ongoing maintenance, repairs, and warranty coverage throughout the contract year.