Athletic Insurance

Collin County Community College District is seeking competitive proposals for Athletic Insurance services through RFP No. FY2024-RFP-035, with the primary objective of securing comprehensive insurance coverage for intercollegiate athletes. The procurement encompasses both Basic Athletic Insurance and Catastrophic Insurance for a five-year contract term beginning September 1, 2024, with specific provisions for adding Men's and Women's Golf (effective September 1, 2024) and Women's Volleyball (effective July 1, 2025). The district requires an insurance provider with a strong financial rating, preferably an A.M. Best rating of "A-" or higher, capable of delivering medical expense benefits up to $25,000 per occurrence with a $5,000,000 aggregate liability limit. Proposals will be evaluated across five key criteria: firm's financial stability and qualifications (20%), proposed pricing (20%), response completeness and organization (20%), past performance and references (20%), and alignment with district needs (20%). Key procurement dates include a question submission deadline of June 14, 2024, and a proposal response deadline of July 3, 2024, at 2:00 pm, with an initial one-year policy term embedded within the five-year agreement framework.

The solicitation is open to insurance carriers and does not restrict participation based on disadvantaged enterprise designations. The RFP explicitly states that no agent or broker of record has been pre-selected, emphasizing a commitment to full and open competition without market restrictions. The current insurance package, which serves as a baseline for comparison, has maintained a consistent premium of $2,722.25 for the 2023-2024 academic year, covering sports such as basketball and tennis, along with student managers, trainers, and cheerleaders. Historical claims data reveals annual paid claims ranging from $1,062.50 to $16,634.42 over the past five years. The procurement is being conducted in accordance with Texas Attorney General Opinion No. JC-0205, which provides guidance on insurance contract procurement for junior college districts. While specific budget ranges are not explicitly defined, the district seeks a cost-effective solution that provides comprehensive coverage across an expanding athletic program.