Airport Common Use Passenger Processing System (CUPPS)

The City of Brownsville is soliciting proposals for an Airport Common Use Passenger Processing System (CUPPS) for the Brownsville South Padre Island International Airport (BRO) located in Cameron County, Texas. The procurement seeks a qualified firm to provide comprehensive hardware, software, implementation, training, and ongoing subscription services to establish a scalable, industry-compliant passenger processing environment. The project scope includes installing six ticket counter positions and four gate counter positions, system configuration, comprehensive training and documentation, five-year software-as-a-service (SaaS) licensing, spare equipment provisioning, and maintenance with defined Service Level Agreements. Proposers must demonstrate a minimum of five years of experience with comparable projects, have completed three similar projects within the last five years, and identify certified key personnel. The evaluation will be based on minimum qualifications (pass/fail), relevant experience (30 points), technical approach (20 points), support and maintenance services (15 points), implementation plan (15 points), and cost (20 points), totaling 100 points. Key dates include a pre-proposal meeting on December 9, 2025, at 10:00 A.M. CT via Microsoft Teams, with questions due by December 15, 2025, at 3:00 P.M. CT, and proposals due by January 12, 2026, at 3:00 P.M. CT through the City's Bonfire portal.

The City of Brownsville has adopted the State of Texas Statewide Historically Underutilized Business (HUB) Program and determined that subcontracting opportunities are probable for this contract. Respondents are required to submit a HUB Subcontracting Plan and are directed to utilize the Texas Certified Public Accountant (CPA) online search system to identify certified HUB vendors in Cameron County. The contract includes a three-year base period beginning upon City Commission approval and ending September 30, 2028, with one optional two-year renewal period potentially extending through September 30, 2030. While no specific budget amount is disclosed, proposers are instructed to submit their most competitive pricing. The project will be funded with local funds and must comply with all applicable local procurement laws. Proposers must maintain specific insurance coverages, including workers' compensation, commercial general liability, automobile liability, and umbrella/excess liability, with the City named as an additional insured. The City anticipates issuing a Notice to Proceed within 14 calendar days of contract execution, with a kickoff meeting required within two weeks thereafter, and final award subject to City Commission approval in the second meeting of March 2026.