11-Form 10-Cost Proposal Form.pdf
PDF 139 KB Posted
- Solicitation number
- 025-26-AIR-RFP
- Issued by
- Cameron County, Texas
About this file
This is a Cost Proposal Form for the City of Brownsville's Airport Common Use Passenger Processing System (CUPPS) RFP #025-26-AIR-RFP. The Brownsville South Padre Island International Airport is seeking a qualified firm to provide, implement, and support a comprehensive CUPPS solution that includes hardware, software, implementation, training, and ongoing subscription services. The project scope encompasses installation and configuration, system implementation, training and documentation, a five-year software-as-a-service (SaaS) yearly subscription, preventative maintenance and customer support services per year for five years, hardware procurement, and spare equipment. The proposal form requests itemized budgets organized by category with labor, quantities, unit costs, and extended totals, along with information on subconsultants, their roles, scope percentages, and estimated costs.
Proposers must provide detailed cost breakdowns for all services and materials, identify any reimbursable expenses or additional costs not listed elsewhere such as service charges, licenses, cybersecurity, and cloud hosting fees to ensure full transparency. The form requires separate pricing for optional future expansion costs on a per-unit basis, should the City elect to utilize additional counters with two positions each during the five-year contract term. The Grand Total must consolidate itemized costs by category, subconsultant costs, and reimbursable expenses. An authorized signatory must certify that all pricing is accurate, complete, and valid for 120 calendar days following the proposal submission date. The City of Brownsville reserves the right to purchase optional expansion items at proposed prices at any time during the five-year contract term.
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Text version
Form 10– Cost Proposal Form
City of Brownsville Request for Proposals
Airport Common Use Passenger Processing System (CUPPS)
RFP #: 025-26-AIR-RFP
1. Proposer Information Proposer Name: ___________________________________________
Contact Person & Title: ___________________________________
Email: ___________________________________
Phone: ___________________________________
2. Itemized Cost by Category Provide an itemized budget by each RFP Category. Include labor, quantities, unit cost, and extended totals.
Category Quantity Unit Cost Extended Cost
Installation and Configuration
System Implementation
Training & Documentation
Software as a Service (SaaS) Yearly Subscription
5 Year 1:
Year 2:
Year 3:
Year 4:
Year 5:
Preventative Maintenance & Costumer Support Per
Year
Hardware
Spare Equipment
Total Itemized Cost by Category: $_______________
3. Subconsultants (if applicable) Subconsultant Firm Role/Scope Percentage of Total
Work Estimated Cost ($)
Total Subconsultants: $___________
4. Reimbursable Expenses/ Other Costs
• The proposer shall clearly identify any additional costs, fees, or expenses that the City will be required to assume for the successful completion of this project. Expenses may include but are not limited to service charges, licenses, materials, cybersecurity, cloud hosting fees, or other expenses. Any cost not listed elsewhere in this proposal must be clearly identified here to ensure full transparency.
Expense Item (e.g., cabling, travel, shipping, labor, etc.)
Estimated Cost ($)
Total Reimbursables: $_____________
5. Total Proposed Cost Grand Total (Itemized Cost by Category + Subconsultants + Reimbursables):
6. Optional Future Expansion Costs
These items represent potential future expansion needs that the City may or may not elect to utilize at its sole discretion. If selected for future use, the City reserves the right to purchase these optional items at the prices proposed herein at any time during the five (5) year term of the resulting contract. Pricing shall be listed on a per unit basis (per additional counter with two positions each).
Future Expansion Category
Quantity Unit Cost Extended Cost
Installation and Configuration
System Implementation
Training & Documentation
Software as a Service (SaaS) Yearly Subscription
5 Year 1:
Year 2:
Year 3:
Year 4:
Year 5:
Preventative Maintenance & Costumer Support Per Year
Hardware
Spare Equipment
7. Certification I, the undersigned, certify that the pricing provided herein is accurate, complete, and valid for 120 calendar days following the proposal submission date.
Authorized Signatory (Name & Title): ______________________________________
Signature: ____________________________ Date: _______________________
| City of Brownsville |
| 1. Proposer Information |
| 2. Itemized Cost by Category |
| 3. Subconsultants (if applicable) |
| 4. Reimbursable Expenses/ Other Costs |
| 5. Total Proposed Cost |
| 7. Certification |
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