25-018

The Bibb County School District Procurement Office has issued Request for Quotes (RFQ 25-018) seeking Errors and Omissions Insurance coverage for a one-year contract period from February 9, 2025, to February 9, 2026, with three potential renewal options. The district requires comprehensive insurance coverage including $1,000,000 per wrongful act, $3,000,000 policy aggregate, with a $150,000 deductible per wrongful act and $100,000 reimbursement defense expenses per claim. Specific coverage must encompass employment practices wrongful acts, third-party wrongful acts, sexual abuse and molestation claims, special education needs claims, property damage, bodily injury claims, and corporal punishment claims. The solicitation requires all submissions to be made online via the BONFIRE portal, with questions due by December 16, 2024, at 8 AM EST and final proposals due by January 3, 2025, at 9 AM EST. The district, which consists of 38 school locations, will evaluate proposals with the intent of awarding the contract at the January Board Meeting.

The RFQ does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The district provides extensive underwriting information including FY 2023 and FY 2022 financial reports, current enrollment data, vehicle inventory, and payroll information to support vendor pricing and risk assessment. Currently accredited by COGNIA and undergoing accreditation renewal in 2025, the district is also considering school consolidation after the 2025-2026 school term, which may impact future insurance needs. While no incumbent vendor is mentioned, potential respondents should be prepared to provide comprehensive insurance coverage that addresses the district's complex educational environment. The specific budget range is not disclosed in the documentation, but vendors should be capable of meeting the detailed coverage requirements across multiple risk categories with competitive pricing that reflects the district's operational complexity and potential organizational changes.