017823.pdf

DCFT #082207

Hanson #03S1408GGB

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OPERATION AND MAINTENANCE

DATA

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 017823 – OPERATION AND

MAINTENANCE DATA

PART 1 – GENERAL

1.1 DEFINITIONS

A. Maintenance Operation: As used in the Maintenance Summary Form is defined to mean any routine operation required to ensure satisfactory performance and longevity of equipment.

Examples of typical maintenance operations are lubrication, belt tensioning, adjustment of pump packing glands, and routine adjustments.

1.2 QUALITY ASSURANCE

A. Manuals for equipment and systems shall be prepared by equipment manufacturer or system Supplier.

1.3 SEQUENCING AND SCHEDULING

A. Manual Outline: Submit detailed outline of each manual prior to preparation of Preliminary Manuals.

B. Manuals for Equipment and Systems:

1. Preliminary Manuals: Submit prior to shipment date for equipment, system, subsystem, or component. Include copy of warranties, bonds, and service agreements if specified.

2. Final Manuals: Submit not less than thirty (30) calendar days prior to equipment or system field testing or startup.

C. Manuals for Materials and Finishes:

1. Preliminary Manuals: Submit at least fourteen (14) calendar days prior to request for final inspection.

2. Final Manuals: Submit within seven (7) calendar days prior to final inspection.

1.4 GENERAL

A. Furnish for each item of equipment or system as specified in the individual Specification sections.

B. Prepare data for use by 183rd FW personnel in the form of an instructional manual and on electronic media.

C. Manual Format:

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1. Size: 8-1/2 in. by 11 in.

2. Paper: 20-pound minimum, white for typed pages.

3. Text: Manufacturer's printed data, or neatly typewritten.

4. Three-hole punch data for binding and composition; arrange printing so that punched holes do not obliterate data.

5. Provide fly-leaf for each separate product, or each piece of operating equipment, with typed description of product and major component parts of equipment and provide with heavy section dividers with numbered plastic index tabs.

6. Provide each manual with title page, and typed table of contents with consecutive page numbers. Place contents of entire set, identified by volume number, in each binder.

7. Cover: Identify each volume with typed or printed title “FACILITY NO. ____, OPERATION AND MAINTENANCE MANUAL, VOLUME NO. ____ OF ____,” if applicable, and list:

a. Project title.

b. Designate the system or equipment for which it is intended.

c. Identity of separate structure as applicable.

d. Identity of general subject matter covered in manual. Identity of equipment number and Specification section.

8. Assemble and bind material in CSI format, as much as possible.

9. Material shall be suitable for reproduction, with quality equal to original. Photocopying of material will be acceptable, except for material containing photographs.

10. Binders:

a. Preliminary Manuals: Heavy paper covers.

b. Final Manuals: Commercial quality, substantial, permanent, three-ring, D-ring binders with durable, cleanable, white-colored, plastic covers.

11. Table of contents neatly typewritten, arranged in CSI format:

a. Contractor, name of responsible principal, address, and telephone number.

b. List of each product required to be included, indexed to content of each volume.

c. List with Each Product: Name, address, and telephone number of Subcontractor, Supplier, installer, and maintenance contractor, as appropriate:

1) Identify area of responsibility of each.

2) Provide local source of supply for parts and replacement.

d. Identify each product by product name and other identifying numbers or symbols as set forth in Contract Documents.

12. Product Data:

a. Include only those sheets that are pertinent to specific product.

b. Clearly annotate each sheet to:

1) Identify specific product or part installed.

2) Identify data applicable to installation.

3) Delete references to inapplicable information.

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13. Drawings: Supplement product data with Drawings as necessary to clearly illustrate:

a. Relations of component parts of equipment and systems.

b. Control and flow diagrams.

c. Coordinate drawings with Project record documents to assure correct illustration of completed installation.

d. Do not use Project record documents as maintenance manual drawings.

e. Provide reinforced punched binder tab, bind in with text.

f. Reduced to 8-1/2 in. by 11 in., or 11 in. by 17 in. folded to 8-1/2 in. by 11 in..

g. Where reduction is impractical, fold and place in 8-1/2 in. by 11 in. envelopes bound in text.

h. Identify Specification section and product on Drawings and envelopes.

14. Instructions and Procedures: Within text, as required to supplement product data:

a. Handling, storage, maintenance during storage, assembly, erection, installation, adjusting, testing, operating, shutdown in emergency, troubleshooting, maintenance, interface, and as may otherwise be required.

b. Organize in a consistent format under separate heading for each different procedure.

c. Provide a logical sequence of instructions for each procedure.

d. Provide information sheet for 183rd FW personnel, including:

1) Proper procedures in the event of failure.

2) Instances that might affect the validity of warranties or Bonds.

15. Warranties, Bonds, and Service Agreements: In accordance with Division 01 Section 017700 “CONTRACT CLOSEOUT.”

D. Electronic Format: Microsoft Word, most current version and Adobe “.pdf” format, most current version, for written instructions and data; AutoCad, most current version, and Adobe “.pdf” format, most current version, for drawings; JPEG, TIF and Adobe “.pdf” format, most current version, for photographs and other graphic information. Allowable media for delivery of electronic data is CD-R, CD+R and thumb drive.

1.5 SUBMITTAL PROCEDURE

A. Preliminary Manuals:

1. Submit three (3) copies for COTR's review.

2. Disposition: In accordance with Division 01 Section 013300 “Submittals.”

3. If accepted:

a. One (1) copy will be returned to Contractor.

b. One (1) copy will be forwarded to the A/E.

c. One (1) copy will be retained in COTR's file.

d. Submit five (5) copies of Final Manual.

4. If rejected:

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a. Two (2) copies will be returned to Contractor with COTR's comments for revision.

b. One (1) copy will be retained in COTR's file.

c. Resubmit three (3) copies of revised Preliminary copies for COTR's review.

B. Final Manuals:

1. If different than accepted Preliminary Manuals, submit:

a. Three (3) copies of any necessary supplemental material, including revised table of contents.

b. Instructions for insertion of supplemental material in unreturned sets.

2. If Final Manuals are acceptable, Contractor will be so notified.

3. If rejected, and at COTR's option:

a. All copies will be returned to Contractor for revision, or;

b. All copies will be retained by COTR and the necessary revision data will be requested from Contractor.

1.6 MANUALS FOR EQUIPMENT AND SYSTEMS

A. Content for Each Unit (or Common Units) and System:

1. Description of unit and component parts, including controls, accessories, and appurtenances:

a. Function, normal operating characteristics, and limiting conditions.

b. Performance curves, engineering data, nameplate data, and tests.

c. Complete nomenclature and commercial number of replaceable parts.

2. Operating Procedures:

a. Startup, break-in, routine, and normal operating instructions.

b. Test procedures and results of factory tests where required.

c. Regulation, control, stopping, and emergency instructions.

d. Description of operation sequence by control manufacturer.

e. Shutdown instructions for both short and extended durations.

f. Summer and winter operating instructions, as applicable.

g. Safety precautions.

h. Special operating instructions.

i. Installation instructions.

3. Maintenance and Overhaul Procedures:

a. Routine operations.

b. Guide to troubleshooting.

c. Disassembly, removal, repair, reinstallation, and reassembly.

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4. Installation Instructions: Including alignment, adjusting, calibrating, and checking.

5. Original manufacturer's parts list, illustrations, detailed assembly drawings showing each part with part numbers and sequentially numbered parts list, and diagrams required for maintenance.

6. Spare parts ordering instructions.

7. Where applicable, identify installed spares and other provisions for future work (e.g., reserved panel space, unused components, wiring, terminals).

8. Manufacturer's printed operating and maintenance instructions.

9. As-installed, color-coded piping diagrams.

10. Charts of valve tag numbers, with the location and function of each valve and valve position (normally open or normally closed).

B. Maintenance Summary:

1. Compile an individual Maintenance Summary for each applicable equipment item, respective unit or system, and for components or subunits.

2. Format:

a. Use Maintenance Summary Form bound with this section, or an electronic facsimile of such.

b. Each Maintenance Summary may take as many pages as required.

c. Use only 8-1/2 in. by 11 in. size paper.

d. Complete using typewriter or electronic printing.

3. Include detailed lubrication instructions and diagrams showing points to be greased or oiled; recommend type, grade, and temperature range of lubricants and frequency of lubrication.

4. Recommended Spare Parts:

a. Data to be consistent with manufacturer's Bill of Materials/Parts List furnished in O&M manuals.

b. “Unit” is the unit of measure for ordering the part.

c. “Quantity” is the number of units recommended.

d. “Unit Cost” is the current purchase price.

C. Content for Each Electric or Electronic Item or System:

1. Description of Unit and Component Parts:

a. Function, normal operating characteristics, and limiting conditions.

b. Performance curves, engineering data, nameplate data, and tests.

c. Complete nomenclature and commercial number of replaceable parts.

d. Interconnection wiring diagrams, including all control and lighting systems.

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2. Circuit Directories of Panelboards:

a. Electrical service.

b. Controls.

c. Communications.

3. List of electrical relay settings, and control and alarm contact settings.

4. Electrical interconnection wiring diagram, including control and lighting systems.

5. As-installed control diagrams by control manufacturer.

6. Operating Procedures:

a. Routine and normal operating instructions.

b. Sequences required.

c. Safety precautions.

d. Special operating instructions.

7. Maintenance Procedures:

a. Routine operations.

b. Guide to troubleshooting.

c. Adjustment and checking.

d. List of relay settings, control and alarm contact settings.

8. Manufacturer's printed operating and maintenance instructions.

9. List of original manufacturer's spare parts, manufacturer's current prices, and recommended quantities to be maintained in storage.

1.7 MANUALS FOR MATERIALS AND FINISHES

A. Content for Architectural Products, Applied Materials, and Finishes:

1. Manufacturer's data, giving full information on products:

a. Catalog number, size, and composition.

b. Color and texture designations.

c. Information required for reordering special-manufactured products.

2. Instructions for Care and Maintenance:

a. Manufacturer's recommendation for types of cleaning agents and methods.

b. Cautions against cleaning agents and methods that are detrimental to product.

c. Recommended schedule for cleaning and maintenance.

B. Content for Moisture Protection and Weather Exposed Products:

1. Manufacturer's data, giving full information on products:

a. Applicable standards.

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b. Chemical composition.

c. Details of installation.

2. Instructions for inspections, maintenance, and repair.

1.8 SUPPLEMENTS

A. The supplements listed below, following “END OF SECTION”, are part of this Specification:

1. Forms: Maintenance Summary Form.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION OF 017823

Maintenance Summary Form

Facility No.: _____________________________________Location No.:______________

Project No : _____________________________________Location No.:______________

1. Equipment Item________________________________________________________

2. Manufacturer _________________________________________________________

3. Equipment/Tag Number(s)_______________________________________________

4. Part No./Serial No.:_____________________________________________________

5. Weight of Individual Components (Over 100 pounds)__________________________

6. Nameplate Data (hp, voltage, speed, etc.)___________________________________

7. Manufacturer’s Local Representative_______________________________________

a. Name___________________________Telephone No.___________________

b. Address________________________________________________________

8. Maintenance Requirements

Maintenance Operation Comments Frequency Lubricant (if applicable) List briefly each maintenance operation required and refer to specific information in manufacturer’s standard maintenance manual, if applicable. (Reference to manufacturer’s catalog or sales literature is not acceptable.)

List required frequency of each maintenance operation.

Refer by symbol to lubricant required.

9. Lubricant List

Reference Symbol Shell Standard Oil Gulf Arco Or Equal List symbols used in No. 7 above.

List equivalent lubricants, as distributed by each manufacturer for the specific use recommended.

10. Recommended Spare Parts for Government’s Inventory

Part No. Description Unit Quantity Unit Cost

Note: Indentify parts provided by this contract with two asterisks.