017700.pdf

DCFT #082207

Hanson #03S1408GGB

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CONTRACT CLOSEOUT

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 017700 – CONTRACT CLOSEOUT

PART 1 – GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 CONSTRUCTION PROJECT ACCEPTANCE PROCEDURES

A. Preliminary Inspection: No Later Than thirty (30) calendar days prior to the completion date the Contracting Officer/ COTR/CM will identify deficiencies, establish standards of quality for acceptance. The construction contractor shall not attend.

B. Prefinal Inspection: No Later Than fourteen (14) calendar days prior to the completion date the

Contracting Officer/ COTR/CM and the Contractor will conduct a detailed and thorough inspection to identify construction deficiencies and remaining contractual items (such as systems operating manuals, spare parts lists, as-built drawings, and training requirements).

During the inspection they will document the deficiencies on a “punchlist.”

C. Final Inspection: No Later Than seven (7) calendar days after the completion date the Contracting Officer/ COTR will conduct a final inspection with the Base Civil Engineer, the user, the base communications-computer systems officer, and the construction contractor. The Base Civil Engineer or the designated representative accepts the facility for the Air Force on DD Form 1354, Transfer and Acceptance of Military Real Property, if satisfied the facility meets requirements and the plan to fix deficiencies is reasonable.

1.3 SUBMITTALS

A. Quality Control Submittals: Written procedures for maintaining and markup of record documents.

B. Contract Close-out Submittals: Submit prior to application for final payment:

1. Record Documents: As required in the General Conditions.

2. Approved Shop Drawings and Samples: As required in the General Conditions.

3. Special Bonds, Special Warranties, and Service Agreements.

4. Consent of Surety to Final Payment: As required in the General Conditions.

5. Releases or Waivers of Liens and Claims: As required in the General Conditions.

6. Releases from Agreements.

7. Final Application for Payment: Submit in accordance with procedures and requirements stated in Division 01 Section 012900 “Measurement and Payment.”

8. Spare Parts and Special Tools: As required by individual specification sections.

9. Final Payrolls.

10. Release of Claims.

11. Pay Request Certification.

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12. Government Inspection and Acceptance (PFOIL Form 345). Contractor must have this document, with Contracting Officer’s signature, but need not submit it with invoice.

1.4 RECORD DOCUMENTS

A. Quality Assurance:

1. Furnish qualified and experienced person, whose duty and responsibility shall be to maintain record documents.

2. Accuracy of Records:

a. Coordinate changes within record documents, making legible and accurate entries on each page of Specifications and each sheet of Drawings and other documents where such entry is required to show change.

b. Purpose of Project record documents is to document factual information regarding aspects of Work, both concealed and visible, to enable future modification of Work to proceed without lengthy and expensive site measurement, investigation, and examination.

3. Make entries within twenty-four (24) hours after receipt of information that a change in Work has occurred.

4. Prior to submitting each request for progress payment, request COTR’s review and approval of current status of record documents. Failure to properly maintain, update, and submit record documents may result in a referral by COTR to recommend non-payment of the whole or any part of the Contractor’s Application for Payment, either partial or final.

1.5 RELEASES FROM AGREEMENTS

A. Furnish Contracting Officer written releases from property Contracting Officer’s agencies where side agreements or special easements have been made, or where Contractor’s operations have not been kept within the Government’s construction right-of-way.

B. In the event Contractor is unable to secure written releases, inform the Contracting Officer of the reasons:

1. Contracting Officer/COTR will examine the site, and Contracting Officer will direct Contractor to complete Work that may be necessary to satisfy terms of the easement.

2. Should Contractor refuse to perform this Work, Contracting Officer reserves the right to have it done by separate contract and deduct the cost of same from the Contract Price, or require the Contractor to furnish a satisfactory Bond in a sum to cover legal claims for damages.

3. When Contracting Officer is satisfied that Work has been completed in agreement with the Contract Documents and terms of easements, the right is reserved to waive the requirement for written release if: (i) Contractor’s failure to obtain such statement is due to the grantor’s refusal to sign, and this refusal is not based upon any legitimate claims that Contractor has failed to fulfill the terms of the easement; or (ii) Contractor is unable to contact or has had undue hardship in contacting the grantor.

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PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION

3.1 MAINTENANCE OF RECORD DOCUMENTS

A. General:

1. Promptly following commencement of Contract Times, secure from COTR at no cost to Contractor, one (1) complete set of Contract Documents.

2. Label or stamp each record document with title, “RECORD DOCUMENTS,” in neat large printed letters.

3. Record information concurrently with construction progress and within twenty-four

(24) hours after receipt of information that change has occurred. Do not cover or conceal Work until required information is recorded.

4. The record drawings shall indicate, in addition to all changes and corrections, the actual location of all subsurface utility lines. In order for the location of these lines and appurtenances to be determined in the event the surface openings or indicators become covered or obscured, the record drawings shall show, by offset dimensions to two permanently fixed surface features, the end of each run including each change in direction. Valves, splice boxes, and similar appurtenances shall be located by dimensioning along the utility run from a reference point. The average depth below the surface of each run shall also be recorded.

B. Preservation:

1. Maintain documents in a clean, dry, legible condition and in good order. Do not use record documents for construction purposes.

2. Make documents and Samples available at all times for observation by COTR.

C. Making Entries on Drawings:

1. Using an erasable colored pencil (not ink or indelible pencil), clearly describe change by graphic line and note as required:

a. Color Coding:

1) Green when showing information deleted from Drawings.

2) Red when showing information added to Drawings.

3) Blue and circled in blue to show notes.

2. Date entries.

3. Call attention to entry by “cloud” drawn around area or areas affected.

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4. Legibly mark to record actual changes made during construction, including, but not limited to:

a. Depths of various elements of foundation in relation to finished first floor data if not shown or where depth differs from that shown.

b. Horizontal and vertical locations of existing and new Underground Facilities and appurtenances, and other underground structures, equipment, or Work. Reference to at least two (2) measurements to permanent surface improvements.

c. Location of internal utilities and appurtenances concealed in the construction referenced to visible and accessible features of the structure.

d. Locate existing facilities, piping, equipment, and items critical to the interface between existing physical conditions or construction and new construction.

e. Changes made by Request For Interpretations, Change Order/ Modification, and COTR/CM’s written interpretation and clarification using consistent symbols for each and showing appropriate document tracking number.

5. Dimensions on Schematic Layouts: Show on record drawings, by dimension, the centerline of each run of items such as are described in previous subparagraph above:

a. Clearly identify the item by accurate note such as “cast iron drain,” “galv. water,” and the like.

b. Show, by symbol or note, vertical location of item (“under slab,” “in ceiling plenum,” “exposed,” and the like).

c. Make identification so descriptive that it may be related reliably to Specifications.

3.2 FINAL CLEANING

A. At completion of Work and immediately prior to Contractor’s notice of completion, clean entire site or parts thereof, as applicable:

1. Leave the Work and adjacent areas affected in a cleaned condition satisfactory to Contracting Officer/COTR.

2. Remove grease, dirt, dust, paint or plaster splatter, stains, labels, fingerprints, and other foreign materials from exposed surfaces.

3. Repair, patch, and touch up marred surfaces to specified finish and match adjacent surfaces.

4. Broom clean exterior paved driveways and parking areas.

5. Hose clean sidewalks, loading areas, and others contiguous with principal structures.

6. Rake clean all other surfaces.

7. Leave water courses, gutters, and ditches open and clean.

B. Use only cleaning materials recommended by manufacturer of surfaces to be cleaned.

END OF SECTION 017700