013300.pdf

DCFT #082207

Hanson #03S1408GGB

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SUBMITTALS

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 013300 – SUBMITTALS

PART 1 GENERAL

1.1 GENERAL

A. Inquiries: Direct to COTR or Contracting Officer regarding procedure, purpose, or extent of Submittal.

B. Timeliness: Schedule and make submissions in accordance with requirements of individual Specification sections and in such sequence as to cause no delay in work.

C. Identification of Submittals:

1. Complete, sign, and transmit with each Submittal package, one transmittal of PFOIL Form 342 attached at the end of this section.

2. Identify each Submittal with the following numbering and tracking system:

a. Sequentially number each Submittal.

b. Resubmission of a Submittal will have original number with sequential “alpha” suffix.

D. Resubmissions: Clearly identify each correction or change made.

E. Incomplete Submittal Submissions:

1. Contracting Officer will return the entire Submittal for Contractor's revision/correction and resubmission.

2. Submittals which do not clearly bear Contractor's specific written indication of Contractor review and approval of Submittal or which are transmitted with an unsigned or uncertified submission form or as may otherwise be required will be returned to Contractor without review.

F. COTR's Review: COTR will act upon Contractor's Submittal and transmit response to Contractor not later than thirty (30) calendar days after receipt, unless otherwise specified.

Resubmittals will be subject to the same review time.

G. Schedule Delays:

1. No adjustment of Contract Times or Price will be considered unless the Government has failed to review and return first submission of a Submittal within thirty (30) calendar days after receipt and the Contractor demonstrates that delay in progress of Work is directly attributable to the Government’s failure to return Submittal within time indicated.

2. No adjustment of Contract Times or Price will be allowed due to delays in progress of Work caused by rejection and subsequent resubmission of Submittals, including multiple resubmissions.

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1.2 SHOP DRAWINGS AND SAMPLES

A. Copies:

1. Shop Drawings and Product Data: Four (4) copies to A/E, one (1) copy to COTR, one

(1) copy of Form 342 only to KO.

2. Samples: Two (2) to COTR, one (1) copy of Form 342 only to KO.

B. General: Submit to COTR as required by individual Specification sections.

C. Identify and Indicate:

1. Pertinent Drawing sheet(s) and detail number(s), products, units and assemblies, and system or equipment identification or tag numbers.

2. Critical field dimensions and relationships to other critical features of Work.

3. Samples: Source, location, date taken, and by whom.

4. Each deviation or variation from Contract Documents.

D. Design Data: When specified, provide Project-specific information as required and as necessary to clearly show calculations, dimensions, logic and assumptions, and referenced standards and codes upon which design is based.

E. Foreign Manufacturers: When proposed, include following additional information:

1. Names and addresses of at least two (2) companies closest to Project that maintain technical service representatives.

2. Complete inventory of spare parts and accessories for each piece of equipment.

F. Preparation:

1. Format: Whenever possible, schedule for and combine Shop Drawings and Samples required for submission in each Specification section or division into a single Submittal package. Also combine product data for like items into a single Submittal package.

2. Present in a clear and thorough manner and of sufficient detail to show kind, size, arrangement, and function of components, materials, and devices and compliance with Contract Documents. Identify details by reference to sheet and detail, and schedule or room numbers shown on Drawings.

3. Reproducible Copy:

a. Preferred Minimum Sheet Size: 8-1/2 by 11 in. and 11 by 17 in. pages, suitable for photocopying.

b. Larger than 11 by 17 in. Sheets: 22 in. by 34 in. preferred, mylar or sepias suitable for copying in a blueprint machine.

4. Piping Systems: Drawn to scale.

5. Product Data: Clearly mark each copy to identify pertinent products or models and show performance characteristics and capacities, dimensions and clearances required, wiring or piping diagrams and controls, and external connections, anchorages, and supports required.

6. Equipment and Component Titles: Identical to title shown on Drawings.

7. Manufacturer's standard schematic drawings and diagrams as follows:

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a. Modify to delete information that is not applicable to Work.

b. Supplement standard information to provide information specifically applicable to

Work.

G. Shop Drawing Disposition: Contractor will deliver to A/E. The A/E will review, mark, stamp, and forward to COTR. COTR will review, mark, and stamp as appropriate and forward marked-up copies to the Contracting Officer. Copies of shop drawings will be distributed according to the disposition rendered:

1. Approved as Submitted/No Exceptions Taken (for incorporation in Work):

a. One (1) copy—Contracting Officer (KO).

b. One (1) copy—COTR.

c. One (1) copy—A/E’s file.

d. Remaining copies returned to Contractor appropriately annotated.

e. Contractor may begin to implement activities to incorporate specific product(s) or

Work covered by Submittal.

2. Approved as Noted/Furnish as Corrected (for incorporation in Work):

a. One (1) copy—Contracting Officer (KO).

b. One (1) copy—COTR.

c. One (1) copy—A/E’s file.

d. Remaining copies returned to Contractor appropriately annotated.

e. Contractor may begin to implement activities to incorporate product(s) or Work covered by Submittal, in accordance with COTR’s notations.

3. Disapproved/Rejected:

a. One (1) copy—Contracting Officer (KO).

b. One (1) copy—COTR.

c. One (1) copy—A/E's file.

d. Remaining copies returned to Contractor appropriately annotated.

e. Contractor shall make corrections or develop replacement and resubmit (in same manner and quantity as specified for original submission).

f. Submittal is not approved.

H. Sample Disposition: Same as Shop Drawing disposition; samples will not be returned.

1.3 ADMINISTRATIVE SUBMITTALS

A. Copies: Submit four.

B. Description: Submittals that are not Shop Drawings or Samples, or that do not reflect quality of product or method of construction. May include, but not limited to those Submittals identified below.

C. Applications for Payment (and Cash Allowance Data and Values): Meet requirements of Division 01 Section 012900 “Measurement and Payment.”

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D. Construction Photographs: In accordance with Division 01 Section 013113 “Coordination,” and as may otherwise be required in the Contract Documents.

E. Progress Reports and Quantity Charts: As may be required in Division 01 Section 013200 “Progress Schedules and Reports.”

F. Schedules:

1. Progress Schedule(s): Meet the requirements of Division 01 Section 013200 “Progress Schedules and Reports.”

2. Schedule of Values: Meet requirements of Division 01 Section 012900 “Measurement and Payment.”

3. Schedule of Submittal Submissions:

a. Submit PFOIL Form 341, Schedule of Material Submittals, that are attached at the end of this section within ten (10) calendar days following Notice to Proceed or otherwise requested by the Contractor and approved in writing by the Contracting Officer.

b. Include the following other required submissions:

1) Training plans.

2) Test procedures.

3) Operation and maintenance manuals.

4) Record documents.

5) Specifically required certificates, warranties, and service agreements.

c. Coordinate with progress schedule and prepare submissions to show for each Submittal, at a minimum, the following:

1) Estimated submission date to COTR.

2) Specifically-requested and clearly-identified COTR review time if shorter than that set forth herein, with justification for such request and critical dates submittals will be needed from COTR.

3) For the first six (6) month period from the date of the Notice To Proceed or following any update or adjustment of the submissions, the estimated submission date shall be week, month, and year; for submissions beyond six (6) month time period, show closest month and year.

d. Submit to COTR monthly:

1) Updated list of changes that have occurred, otherwise submit a written communication confirming existing list, and

2) adjusted submissions reflecting submission activity planned for forthcoming six (6) month time period and beyond. Coordinate with progress schedule updates.

G. Training Materials: Meet the requirements of Division 01 Section 014333 “Manufacturers' Services.”

H. Submittals Required by Laws, Regulations, and Governing Agencies:

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1. Submit promptly notifications, reports, certifications, payrolls, and otherwise as may be required, directly to the applicable Federal, State, or Local governing agency or their representative.

2. Transmit to COTR for Contracting Officer's records one copy of correspondence and transmittals (to include enclosures and attachments) between Contractor and governing agency.

I. Disposition: KO & COTR will review, stamp, and indicate requirements for resubmission or acceptance on Submittal as follows:

1. Accepted:

a. Schedules: Acceptance will indicate that schedules provide for the orderly progression of the Work to completion within any specified milestones and the Contract Times, but such acceptance will neither impose on COTR responsibility for the sequencing, scheduling, or progress of the Work nor interfere with or relieve Contractor from Contractor's full responsibility therefor.

b. Acceptance of other Administrative Submittals will indicate that submittal conforms to intent of Contract Documents as to form and substance.

c. Contractor may proceed to perform submittal-related Work.

d. One (1) copy furnished to Contracting Officer.

e. One (1) copy furnished to COTR.

f. One (1) copy retained in A/E's file.

g. Remaining copies returned to Contractor, appropriately annotated.

2. Rejected as Noted:

a. One (1) copy retained in COTR's file.

b. Remaining copies returned to Contractor, appropriately annotated, with a disapproval letter from the Contracting Officer.

c. Contractor shall revise/correct or develop replacement and resubmit.

1.4 QUALITY CONTROL SUBMITTALS

A. Certificates:

1. Manufacturer’s Certificate of Compliance:

a. When specified in individual Specification sections or where products are specified to a recognized standard or code, submit prior to shipment of product or material to the site.

b. COTR may permit use of certain materials or assemblies prior to sampling and testing if accompanied by accepted certification of compliance.

c. Signed by product manufacturer certifying that materials, manufacture, and product specified conforms to or exceeds specified requirements and intent for which product will be used. Submit supporting reference data, affidavits, and certifications as appropriate.

d. May reflect recent or previous test results on material or product, but must be acceptable to COTR.

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2. Certificates of Successful Testing or Inspection: Submit when testing or inspection is required by Laws and Regulations or governing agency or specified in the individual Specification sections.

3. Manufacturer's Certificate of Proper Installation: As required in Division 01 Section 014333 “Manufacturers' Services. “

B. Operation and Maintenance Manual: As required in Division 01 Section 017823 “Operation and Maintenance Data.”

C. Statements of Qualification: Evidence of qualification, certification, or registration. As required in these Contract Documents to verify qualifications of professional land surveyors, engineers, materials testing laboratories, specialty Subcontractors, trades, specialists, consultants, installers, and other professionals.

Tests required by Contract Documents to be performed by Contractor and that require test certificates be submitted to the COTR for acceptance shall be made by an independent testing laboratory or agency licensed or certified in accordance with laws and regulations and applicable State and Local statutes. In the event state license or certification is not required, testing laboratories or agencies shall meet the following applicable requirements:

1. “Recommended Requirements for Independent Laboratory Qualification,” published by the American Council of Independent Laboratories.

2. Basic requirements of ASTM E329, “Standard of Recommended Practice for Inspection and Testing Agencies for Concrete and Steel as Used in Construction” as applicable.

3. Calibrate testing equipment at reasonable intervals by devices of accuracy traceable to either the National Bureau of Standards or accepted values of natural physical constants.

D. Field Samples: Provide as required by individual Specifications and as may be required by COTR during progress of Work.

E. Written Test Reports of Each Test and Inspection: As a minimum, include the following:

1. Date of test and date issued, Project title and number, testing laboratory name, address, and telephone number, and name and signature of laboratory inspector.

2. Date and time of sampling or inspection and record of temperature and weather conditions.

3. Identification of product and Specification section, location of Sample, test or inspection in the Project, type of inspection or test with referenced standard or code, certified results of test.

4. Compliance with Contract Documents, and identification of corrective action necessary to bring materials and equipment into compliance.

5. Provide an interpretation of test results, when requested by COTR

F. Disposition: COTR will review, stamp, and indicate requirements for resubmission or acceptance on Submittal as follows:

1. Accepted:

a. Acceptance will indicate that submittal conforms to intent of Contract Documents as to form and substance.

b. Contractor may proceed to perform submittal related Work.

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c. One (1) copy furnished COTR.

d. One (1) copy furnished Contracting Officer.

e. One (1) copy retained in A/E's file.

f. Remaining copies returned to Contractor appropriately annotated.

2. Rejected as Noted:

a. One (1) copy retained in Contracting Officer/COTR file.

b. Remaining copies returned to Contractor appropriately annotated.

c. Contractor shall revise/correct or develop replacement and resubmit.

1.5 CONTRACT CLOSEOUT SUBMITTALS

A. General: In accordance with Division 01 Section 017700 “Contract Closeout.”

B. Disposition: Contracting Officer/COTR will review, stamp, and indicate requirements for resubmission or acceptance on submittal as follows:

1. Accepted:

a. Acceptance will indicate that submittal conforms to intent of Contract Documents as to form and substance.

b. Contractor may proceed to perform submittal-related Work.

c. One (1) copy furnished to Contracting Officer.

d. One (1) copy furnished to COTR.

e. One (1) copy retained in A/E’s file.

f. Remaining copies returned to Contractor appropriately annotated.

2. Rejected as Noted:

a. One (1) copy retained in Contracting Officer/COTR's file.

b. Remaining copies returned to Contractor appropriately annotated.

c. Contractor shall revise/correct or develop replacement and resubmit.

1.6 SUPPLEMENTS

A. The supplements listed below, following “END OF SECTION,” are part of this Specification:

1. PFOIL Form 341 - Schedule of Material Submittals.

2. PFOIL Form 342 - Material Approval Submittal.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION 013300

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